2016 HR Update Logo

June 2016

Hello and Goodbye

Welcome and hello to Stephenie Williams, HR’s new Front Desk Assistant. Stephenie has been working in HR on a part-time basis since September, 2015; she officially begins full-time employment on July 10.

We say a fond goodbye to Diane Ricketson and Krystal Smith, both of whom have been with Human Resources for many years in full-time and part-time roles.

University Holiday Monday, July 4

The university will be closed on Monday, July 4 in observance of the Independence Day holiday. Holidays are granted in an eight hour increment. Full-time employee modified summer schedules should be adjusted to account for 32 hours Tuesday-Friday, July 5-8. Any hours short of a 32 hour workweek should be charged to available leave. Contact Meghan Schaeffer, Leave Coordinator, with any questions.

Mid-Year Leave Liability Reporting

In order for the university’s leave records to be as accurate as possible for the Commonwealth leave liability report, it is important that classified employees enter all outstanding leave requests for January 10 through June 30 into MyMadison prior to June 28 for supervisor approval. This will provide a snapshot of all leave balances as of the end of the fiscal year.

Open Enrollment Changes

Health Insurance, Aflac, and flexible spending account changes that occurred during May’s open enrollment period will be reflected in your July 16 pay advice. Please review your pay advice for accuracy. If there is a discrepancy, please contact benefits@jmu.edu immediately.

Virginia Retirement System Members News

Be sure to read the latest issue of Member News from VRS. Included in this issue is information regarding details for Hybrid Plan members for auto-escalation to increase voluntary contributions beginning January 1, 2017. Subscribe to Member News directly for the latest updates.

Voluntary Benefits Fair Dates Extended

HR is excited to announce extended dates for the Voluntary Benefits Fair. To see when your company of interest will be on campus and where, check the table below. All fair dates will be held from 8:00 a.m. to 5:00 p.m.  

Date & Location


Firm & American Funds

LegalShield New York Life
Tuesday, June 21   Festival Allegheny Room


Wednesday, June 22 USB 102


Thursday, June 23   Wine Price 2050

Tuesday, June 28     USB 102

Wednesday, June 29 Wine Price 2050

Please visit our Voluntary Benefits webpage for more information.

Review Your Purchase of Prior Service Options Now

Purchase of prior service provisions are changing on January 1, 2017, and those changes may result in higher cost and fewer months of service eligible for purchase. Now’s the time to see if you have prior service you can purchase and whether it’s better to purchase it this year or wait until after January 1.

Prior service includes public employment, active duty military service, an eligible period of leave or VRS refunded service. Prior service credit counts toward the five years needed to become vested, eligibility for retirement and the health insurance credit.

If you decide to purchase service before January 1, you should apply no later than October 1, 2016. Any payments received after December 30, 2016, will be processed under the provisions that become effective January 1, 2017.

Learn more about these upcoming changes by attending a live VRS presentation covering the changes in types of service, eligibility windows, cost, payment methods and purchase payment agreement requirements. Below are the dates for the upcoming sessions:

Thursday, June 23
4:00 - 6:00 p.m.
Blue Ridge Community College
Workforce Center


Tuesday, July 12
4:00 - 6:00 p.m.
Blue Ridge Community College
Workforce Center

Pre-registration is required. To attend the June 23rd session at Blue Ridge Community College, please register by June 21st by emailing benefits@jmu.edu. Include your name, email, and phone. To attend the July 12th session at Blue Ridge Community College, please register by July 8th by emailing benefits@jmu.edu. Include your name, email, and phone. 

Classified Employee Performance Evaluations

Annual performance evaluations for non-probationary classified employees may be completed and submitted to Human Resources anytime beginning July 1 through September 30, 2016. To ensure thorough and thoughtful evaluation of employee performance, this is an ideal time for:

  • employees and supervisors to receive and provide open and honest feedback on the past year’s performance;
  • employees to communicate their perspectives on performance through a self-evaluation;
  • employees to communicate their perspectives on performance through a self-evaluation;
  • supervisors to make any necessary adjustments to the position description through PositionLink

As outlined in the Salary Administration Plan and Policy 1305 - Performance Evaluation for Classified Employees, there are five performance rating levels to choose from: Below Contributor, Moderate Contributor, Contributor, High Contributor and Extraordinary Contributor. Ratings are contingent on continued performance for the duration of the performance cycle which officially ends October 24.

Please refer to the Performance Evaluation Process on HR’s website for links to applicable forms, policies and process details.

Additionally, Human Resources will provide the following training opportunities:

Performance Management Sessions for Supervisors of Classified Employees TD1181

Wednesday, July 6: 9:00 a.m. – 11:30 a.m.
Wednesday, August 3: 9:00 a.m. – 11:30 a.m.
Tuesday, August 30: 2:00 p.m. – 4:30 p.m.

Individual Professional Development Plan Workshop
Thursday, July 28: 9:00 a.m. – 10:00 a.m.
Wednesday, September 7: 10:00 a.m. – 11:00 a.m.

Please contact your HR Consultant with questions you may have regarding performance management and JMU’s evaluation process.

JMU Continues to be targeted by Email Phishing Campaigns

These bad emails are from, or appear to be, from a JMU email address to JMU people, claiming to be about JMU activities, including human resources and payroll. They contain information that looks like legitimate JMU content and links to legitimate-looking login pages. Clicking on the links within these phishing messages and providing your e-ID and password allows someone else to take over your account and perform critical activities as though they are you. Anytime you receive email from a JMU department or individual and question its validity, please contact that department/individual directly for verification.

If you are not sure a link is legitimate, don’t click on it! You can forward the email as an attachment to abuse@jmu.edu for guidance. For additional information, see http://www.jmu.edu/computing/security

A Snapshot of Upcoming Workshops Offered by JMU's Talent Development

Introduction to Myers-Briggs Type Indicator (MBTI) (TD1242)

The Unified Team (TD1705)

Delegation Made S.I.M.P.L.E. (TD2059)

Performance Management Sessions for Supervisors of Classified Employees (TD1181)

Individual Professional Development Plan Workshop (TD1152)

ePAR, Account Codes, and Hours Tracking (TD1916)

JMU JobLink (IT195)

For additional information or to arrange customized sessions for your department, please contact Suzanne Vance, Training Coordinator, at vancesn@jmu.edu or 540/568-4101.

Grilling Safety Tips

See the Office of Risk Management’s June Safety Tips at http://www.jmu.edu/riskmgmt/monthlysafetytips.shtml


Human Resources is dedicated to customer service, a positive approach to change and the pursuit of excellence that promotes university and individual success.

Join the conversation on FacebookTwitter @JMUJobs and HR’s LinkedIn Group

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