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June 2015 HR Update

Deadline for Premium Rewards Quickly Approaching

As a reminder, you have until June 30 to complete the necessary steps to continue to receive your premium reward(s) or to begin receiving the reward. If you are currently receiving the premium reward, you must update your online health assessment at www.myactivehealth.com/cova by June 30.

If you would like to begin saving an additional $17/month on your premium, or a combined discount of $34/month for both you and your enrolled spouse, take the following steps:

  1. Complete a personal health assessment at www.myactivehealth.com/cova.
  2. Complete and submit biometric screening results by June 30. You may submit biometric screening results from April 2013 - present.

Updated premium rewards will be reflected on your July 16 pay advice.

Open Enrollment Changes

Health Insurance, Aflac, and flexible spending account changes that occurred during open enrollment will be reflected on your July 16 pay advice. Please review your pay advice for accuracy and if there is a discrepancy, please contact benefits@jmu.edu immediately.

Roth Option Now Available with the 457 Deferred Compensation Plan

Effective July 1, you will be able to choose a Roth contribution if you participate in the 457 Deferred Compensation Plan. Roth contributions are after-tax deductions. Advantages of making Roth 457 contributions include:  higher after-tax contribution limits than Roth IRAs; eligibility for all income levels to participate; and tax planning strategies.

To begin setting up Roth contributions, go to your Account Access or contact ICMA-RC's Investor Services at 1-877-327-5261.

Virginia Retirement System Members News

Be sure to read the latest issue of Member News from VRS. Included in this issue is the announcement of forthcoming provision changes to Purchase of Prior Service beginning January 1, 2017. Subscribe to Member News directly for the latest updates.

University Holiday - July 3

The university will be closed on July 3 in observance of the Independence Day holiday. Holidays are granted in an 8 hour increment. Full-time employee modified summer schedules should be adjusted to account for 32 hours Monday-Thursday. Any hours short of a 32 hour workweek should be charged to available leave. Contact Meghan Schaeffer, Leave Coordinator, with any questions.

Mid-Year Leave Liability Reporting

In order for the university’s leave records to be as accurate as possible for the Commonwealth leave liability report, it is important that classified employees enter any outstanding leave requests for January 10 through June 30 into MyMadison for supervisor approval prior to June 30. This will provide a snapshot of all leave balances as of the end of the fiscal year.

Need Query Data?

Please complete a Query Request form instead of sending an email. The fillable form is submitted electronically with all the information needed by HR’s Business Analyst’s to assist you with your data needs.

Merit-Based Pay Increases for State Employees

The General Assembly and Governor’s Office has approved merit-based increases for state employees who are active on or before May 10, 2015 and remain active on August 10, 2015 with no break in service. Eligible 12-month full-time classified staff, A&P faculty, and instructional faculty will receive a 2% increase effective August 10, 2015. Eligible full-time employees who have less than 12-month contracts will receive the 2% increase upon return to active working status. Eligible wage employees will also receive a 2% increase effective August 16, 2015.

In addition, the General Assembly has also approved a merit-based compression adjustment for full-time classified employees of $65 per year of service (up to a maximum of 30 years). Classified employees must have completed at least five years of continuous full-time service as of August 10, 2015 (those with state begin dates of August 10, 2010 or before).

NOTE: Supervisors, please make certain that you have completed performance evaluations for your employees. The above increases are merit-based meaning that an acceptable rating on the most recent performance evaluation is required to receive the increase. The most recent evaluation may include the last completed evaluation or interim evaluation. For classified staff, receiving a JMU rating of “Moderate Contributor,” “Contributor,” or “High Contributor” (all equal to the “Contributor” rating in the state system), or “Extraordinary Contributor” is acceptable to receive the increases. Eligible probationary employees must have received a rating of “Contributor” on their most recent Probationary Progress Review form in order to receive the increase. A&P faculty and instructional faculty must also receive an acceptable rating based on their division’s performance expectations.

Please review the FAQ’s on the Human Resources website for more information on the increases. 

Performance Training Session Includes New JMU Classified Ratings plus Q&A on Merit-Based Pay Increases

Annual performance evaluations for non-probationary classified employees may be completed and submitted to Human Resources any time beginning July 1 through September 30, 2015. To ensure thorough and thoughtful evaluation of employee performance, this is an ideal time for:

  • employees and supervisors to receive and provide open and honest feedback on the past year’s performance;
  • employees to communicate their perspectives on performance through a self-evaluation;
  • employees to review/create their Individual Professional Development Plan (IPDP); and
  • supervisors to make any necessary adjustments to the position description through PositionLink.

As outlined in the revised Salary Administration Plan and Policy 1305 – Performance Evaluation for Classified Employees now includes five performance rating levels: Below Contributor, Moderate Contributor, Contributor, High Contributor and Extraordinary Contributor. Refer to the Performance Evaluation Process on HR’s website for links to applicable forms, policies and process details.

Additionally, Human Resources will provide the following training opportunities that include the evaluation process, new ratings, and a Q&A on merit-based pay increases. Please sign up through Training and Development:

Performance Management Info Sessions for Supervisors of Classified Employees TD1181            

Wednesday, July 8 9:00 a.m. – 11:30 a.m.
Wednesday, August 5 9:00 a.m. – 11:30 a.m.
Tuesday, September 1 2:00 p.m. – 4:30 p.m.

Individual Professional Development Plan Workshop TD1152         

Thursday, July 30 9:00 a.m. – 10:00 a.m.
Wednesday, September 9 10:00 a.m. – 11:00 a.m.


Please contact an HR Consultant with questions you may have regarding performance management and JMU’s evaluation process.

Thank You Commencement Crew Volunteers

More than 50 staff volunteers donated 270 hours of service on Friday, May 8 and Saturday, May 9 for the 2015 Commencement ceremonies. The University Events staff would like to thank the volunteers and all those who helped make this a successful and memorable event. We couldn’t have done it without you!

Faculty/Staff Picnic SAVE THE DATE

The Faculty Staff picnic will be held Friday, August 21. More details and informational website will be available June 30.

June Safety Tips

JMU’s Office of Risk Management has some timely summer safety tips to share with you at http://www.jmu.edu/riskmgmt/MONTHLYSAFETYTIPS.shtml.

State Employee Discounts Keep Rolling In

Check out these additions:

  • Richmond Flying Squirrels’ two Commonwealth of Virginia nights July 16 and August 15
  • Cirque du Soleil coming to Virginia Beach beginning July 17
  • Kings Dominion discounts through October 31
  • Walden University added to the education discount list
  • Online CPR certification….and more!

To view discount information, visit the State Employee Discount page at http://www.dhrm.virginia.gov/employeediscounts

University Policy Committee Website

A resource to research policies that have a broad impact on the university's people and processes.

Join the conversation on Facebook, Twitter @JMUJobs and HR’s LinkedIn group at http://www.linkedin.com/groups/JMU-Human-Resources-8118415.

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