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July 2015 HR Update

JMU's annual Faculty/Staff Picnic is Friday evening, August 21!

The Office of the Assistant Vice President for Human Resources, Training & Performance welcomes Anita Westfall, Assistant to the AVP. 

Flexible Spending Account (FSA) Tips and Reminders

FSA expenses are eligible for reimbursement based on the type of expense and the applicable coverage period. The coverage period is the period of time between the first day and last day of FSA plan coverage. 

Here are some important tips to keep in mind:

  • The FSA Card may not be used after June 30, 2015 to pay claims incurred during the 2014-2015 plan year.
  • You have until Wednesday, September 30, 2015 to submit reimbursement requests for the 2014-2015 plan year.

For specific questions regarding filing 2014-2015 plan year reimbursement requests, please contact an Anthem FSA Customer Service Representative at 1-877-451-7244.

Open Enrollment Changes

Please review your July 16 payslip in MyMadison for accuracy regarding any changes you may have made to your health insurance coverage, flexible spending accounts, and/or Aflac during the recent Open Enrollment period. If there is a discrepancy, please contact immediately.

Roth Option Now Available with the 457 Deferred Compensation Plan

You may now choose a Roth contribution if you participate in the 457 Deferred Compensation Plan. Roth contributions are after-tax deductions. Advantages of making Roth 457 contributions include:  higher after-tax contribution limits than Roth IRAs; eligibility for all income levels to participate; and tax planning strategies.

To begin setting up Roth contributions, go to your Account Access or contact ICMA-RC's Investor Services at 1-877-327-5261.

Merit-Based Pay Increases for State Employees

The General Assembly and Governor’s Office has approved merit-based increases for state employees who are active on or before May 10, 2015 and remain active on August 10, 2015 with no break in service. Eligible 12-month full-time classified staff, A&P faculty, and instructional faculty will receive a 2% increase effective August 10, 2015. Eligible full-time employees who have less than 12-month contracts will receive the 2% increase upon return to active working status. Eligible wage employees will also receive a 2% increase effective August 16, 2015.

In addition, the General Assembly has also approved a merit-based compression adjustment for full-time classified employees of $65 per year of service (up to a maximum of 30 years). Classified employees must have completed at least five years of continuous full-time service as of August 10, 2015 (those with state begin dates of August 10, 2010 or before).

NOTE: Supervisors, please make certain that you have completed performance evaluations for your employees. The above increases are merit-based meaning that an acceptable rating on the most recent performance evaluation is required to receive the increase. The most recent evaluation may include the last completed evaluation or interim evaluation. For classified staff, receiving a JMU rating of “Moderate Contributor,” “Contributor,” or “High Contributor” (all equal to the “Contributor” rating in the state system), or “Extraordinary Contributor” is acceptable to receive the increases. Eligible probationary employees must have received a rating of “Contributor” on their most recent Probationary Progress Review form in order to receive the increase. A&P faculty and instructional faculty must also receive an acceptable rating based on their division’s performance expectations.

Please review the FAQs on the Human Resources website for more information on the increases. 

Performance Training Session Includes New JMU Classified Ratings plus Q&A on Merit-Based Pay Increases

Annual performance evaluations for non-probationary classified employees may be completed and submitted to Human Resources any time beginning July 1 through September 30, 2015. To ensure thorough and thoughtful evaluation of employee performance, this is an ideal time for:

  • employees and supervisors to receive and provide open and honest feedback on the past year’s performance;
  • employees to communicate their perspectives on performance through a self-evaluation;
  • employees to review/create their Individual Professional Development Plan (IPDP); and
  • supervisors to make any necessary adjustments to the position description through PositionLink.

As outlined in the revised Salary Administration Plan and Policy 1305 – Performance Evaluation for Classified Employees now includes five performance rating levels: Below Contributor, Moderate Contributor, Contributor, High Contributor and Extraordinary Contributor. Refer to the Performance Evaluation Process on HR’s website for links to applicable forms, policies and process details.

Additionally, Human Resources will provide the following training opportunities that include the evaluation process, new ratings, and a Q&A on merit-based pay increases. Please sign up through Training and Development:

Performance Management Info Sessions for Supervisors of Classified Employees TD1181            

Wednesday, August 5             9:00 a.m. – 11:30 a.m.
Tuesday, September 1           2:00 p.m. – 4:30 p.m.

Individual Professional Development Plan Workshop TD1152

Thursday, July 30                   9:00 a.m. – 10:00 a.m.
Wednesday, September 9    10:00 a.m. – 11:00 a.m.

Please contact an HR Consultant with questions you may have regarding performance management and JMU’s evaluation process.

Mobile MyMadison

A fully mobile experience is now available to employees who access MyMadison at or, with a mobile device.

Most functions accessed through MyMadison will be available to employees via mobile, except Direct Deposit and Year-To-Date totals for payslip.

Please use the feedback button within Mobile MyMadison to send Information Technology your comments.

If you have questions or need assistance, please contact the Information Technology Help Desk at 540-568-3555 or

A Snapshot of Upcoming Workshops Offered by JMU Training and Development

For additional information or to arrange customized sessions for your department, please contact Suzanne Vance, Training Coordinator at, or 540-568-4101.

Monthly Safety Spotlight from JMU’s Office of Risk Management
Click here for State Employee Discounts!

The University Policy Committee Website is a resource to research policies that have a broad impact on the university's people and processes.

Join the conversation on FacebookTwitter @JMUJobs and HR’s LinkedIn Group

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