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December 2015

Human Resources thanks you for the opportunity to serve you throughout the past year.  As you share this holiday season with family, friends and loved-ones, we wish you a very happy New Year filled with success.   


Due to a high number of graduates, the commencement ceremony this Saturday, December 19 at 10 a.m. will be a ticketed event. Please visit for ticket information.

End of the Year Leave Reminder for Classified Employees

The university’s winter holiday break begins at noon on Tuesday, December 22. As we approach the holiday season, please keep in mind that in accordance with Department of Human Resource Management Policy 4.25-Holidays, classified employees must either work on, or be on paid leave, the workday before and the workday after the holiday in order to be paid for holiday time.

Classified employees should review their current vacation balance with their supervisor and plan to use vacation hours that will exceed their maximum carry-over limit. Excess vacation hours and the 2015 Personal Day (taken in its full eight-hour increment) must be used on or by January 9, 2016 with the exception of the vacation hours accrued on January 9 for the final pay period (12/25/15 through 1/9/16). These hours will be credited and available for use January 10, 2016, the beginning of the new leave year.

Official University Closings and Holiday Schedule

Time and Attendance Records for Non-exempt Classified Employees

2015 Time and Attendance Records for non-exempt classified employees must be submitted electronically to no later than Friday, January 22. The 2015 and 2016 Time and Attendance Records are located on the HR Forms website at

New Student and Wage Employee Timesheet Effective January 1, 2016

The Division of Administration and Finance has developed a new Student and Wage Employee Timesheet which will help calculate overtime and alleviate concerns raised by auditors about inaccurate calculations. 

If you are a supervisor of an hourly employee, you must ensure the new timesheet is being used effective 1/1/16. If you are an authorized time enterer or approver for your department, you must ensure that all supervisors are using and approving the new 2016 Student and Wage Timesheet, effective 1/1/16, for time entry.

Please contact Payroll Services at or Jessica Hensley at 540/568-6233 if you have questions after reviewing Payroll’s PowerPoint presentation and the new timesheet at

Virginia529 College Savings Plan Programs

Virginia college savings tax deduction Open or add to an existing account by December 31, 2015 to use the deduction for the 2015 tax year. Virginia encourages families to save in advance for higher education by rewarding them with a state income tax deduction. Taxpayers may deduct contributions to Virginia529 accounts, up to $4,000 per account, from their individual state taxable income.

Annual prePAID enrollment The 2015-16 enrollment period for the Virginia529 prePAID tuition program opened December 1, 2015 and continues through March 31, 2016. FAQs, tutorials, and a convenient prePAID calculator are available at

Additional financial planning information may be found on HR’s website at

Another Fun JMU CommonHealth Campaign Begins February 1

The Biggest Loser, JMU CommonHealth’s six-week weight loss challenge begins Monday February 1 and lasts until Friday, March 11. Email by Friday, January 22 if you/your team wish to participate.

JMU CommonHealth is pleased to announce that we had almost 60 submissions for our recent Move It, JMU campaign. It was great to see everyone taking time during their busy work day to get a little exercise!  Shea Powell from Madison Union was our grand prize winner!  Shea receives a 45 minute massage from UREC after the holiday break!  Congratulations, Shea. 

This was a fun campaign and we hope it gave everyone some incentive to move more during their work day! Everyone who submitted an entry during this campaign received a participation prize sent to their MSC.

M2M Discount Cards for JMU Employees

Member-2-Member Discount Cards are available to all JMU employees, courtesy of the Harrisonburg/Rockingham Chamber of Commerce.  M2M Discount Cards can be requested by calling HR’s front desk staff at 540/568-6165. 

January Events Offered by JMU Training and Development (Click to January)

For additional information or to arrange customized sessions for your department, please contact Suzanne Vance, Training Coordinator at, or 540/568-4101.


Join the conversation on FacebookTwitter @JMUJobs and HR’s LinkedIn Group

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