HR Update

August 2014 HR Update

October Benefits Event Money Matters

Thursday, October 9, the Benefits Team will sponsor an educational seminar open to all employees entitled, Money Matters. This day-long event at the JMU Festival Conference and Student Center will feature concurrent workshops covering such topics as:

  • Making A Usable Budget & Getting Out of Debt
  • Identity Theft:  Who’s Got Your Number?
  • Health Insurance:  What to Expect with Retirement
  • Understanding 457 Plans and the VA Retirement System Hybrid Plan
  • Your Credit Score
  • What is a Bond, Stock & Mutual Fund?  How Does Asset Allocation Address Opportunity & Risk?
  • What You Need to Know About Social Security
  • Understanding the Advantages to 403(b), Roth 403(b) and Roth IRAs
  • Estate Planning
  • Virginia 529 Plans
  • Long-Term Care

Additional information will be forthcoming on how to register for individual workshops through JMU Training & Development. Watch for the email, and feel free to contact with questions regarding this informative day.

VRS Member Benefit Profiles Available Soon

The 2014 Member Benefit Profiles (MBPs) for employees in Plan 1 and Plan 2 (non-hybrid members) will be available in myVRS by the end of August. The MBP is your annual benefit statement based on information submitted by payroll through June 30. It provides account balance information, retirement eligibility, and eligibility for other benefits such as group life insurance and the health insurance credit.

Employees in the Hybrid Retirement Plan can look up account balance and other information in myVRS. The Benefits Team will email you in late August when the link to myVRS is available.

Employer Match Money

Hybrid plan members may elect to contribute an additional voluntary .5 - 4% of creditable compensation to the Hybrid 457 Deferred Compensation Plan. This is in addition to the 1% mandatory employee contribution to the defined contribution plan.  Of the first 1% voluntary contributions you contribute, JMU matches 1%; any additional percentage up to 4% is matched by JMU at .50%. Every quarter, you are allowed to increase/decrease your voluntary deductions to the 457 deferred compensation plan.  If you are interested in receiving employer match monies, visit the Hybrid Retirement Plan website and set up your deductions by September 15 to be effective the next quarter, which begins October 1.

It Pays to Be Healthy!

COVA Care or COVA HealthAware members, with some long-term health conditions, may obtain certain drugs or supplies at no cost.

For more information, visit:

2014 Classified Employee Performance Evaluations

Performance management is a partnership between the supervisor and the employee. As such, performance evaluations are a necessary, beneficial and part of the process which provides an opportunity for supervisors to provide feedback to employees regarding job performance. The performance evaluation is intended to be a fair and honest assessment of an employee's actual performance during the review period.

The annual performance cycle for non-probationary, classified employees runs October 25 through October 24 of the following year. The completed Annual Performance Evaluation Form is due in Human Resources, MSC 7009, no later than Tuesday, September 30, 2014. Supervisors should also attach the employee’s completed IPDP to the evaluation form.

Please note: If rating an employee as an overall Extraordinary Contributor or Below Contributor, the Acknowledgement of Extraordinary Contribution or Notice of Improvement Needed (unless a Written Notice is on file) must be attached to the completed performance evaluation to support these overall ratings.  

Contact your HR Consultant at (540) 568-2296 with questions about the performance evaluation process.

Affordable Care Act and Personnel Action Request (PAR) Frequently Asked Questions

Job Shadow Day Chaperones Needed

The JMU Job Shadow Day Committee has begun planning for JMU Job Shadow Day 2014, Friday, October 17. The JSD Committee needs chaperones for this event. If you are interested in chaperoning or would like more information, please contact Kellie Crawford, or 540-568-4115 by Friday, August 29. Chaperones are asked to arrive at the Festival Building by 8:45 a.m., spend the morning with a small group of 8th graders in an assigned department and then eat lunch on campus with their group between 12:00 – 12:30. We hope you can help!

What should you do if you experience, observe or receive a report of discrimination, harassment or sexual violence?

JMU is committed to providing an environment free from illegal discrimination and harassment for our students, employees and visitors to our campus. Find out how you can lead the effort against sexual misconduct and discrimination by attending the in-person workshop Ending Discrimination and Sexual Misconduct offered through Training & Development or by participating in HR’s new online learning module. Both options will provide information about the important policies and laws that protect all members of the JMU community and our visitors from harassment and discrimination and offer resources to address each situation appropriately.

Drink it Your Way

Picture a substance abuse prevention toolbox available to JMU students. One of the tools in that toolbox is Student Government Association’s Drink it Your Way sidewalk outreach.

Periodically on a Friday or Saturday night, SGA members hand out bottles of water and resource cards provided by the University Health Center. SGA kicks off its outreach efforts by joining staff from the Office of Student Accountability and Restorative Practices and substance abuse prevention specialists from the University Health Center the first weekend of the school year to hand out:

Why is this important to you? Increasing awareness among faculty and staff about the substance abuse prevention tools and resources available for students can help in two ways:

  • Increase awareness in the community about JMU’s substance abuse prevention efforts for its students
  • Empower faculty and staff to be involved and serve as points of access for students in need of referral                                                                                                                                                                                                                          

Please bookmark to see more substance abuse prevention tools and resources available to students. Download and print a toolbox reference sheet to keep handy. And contact the University Health Center at or 540-568-3317 for more information.

AUGUST SAFETY TIPS from the Office of Risk Management

A Snapshot of Upcoming HR-Related Workshops Offered by JMU Training and Development

Ending Discrimination and Sexual Misconduct: What You Need to Know About Discrimination, Harassment, and Title IX
Individual Professional Development Plan Workshop
Performance Management Info Sessions for Supervisors of Classified Employees

For additional information or to arrange customized sessions for your department, please contact Suzanne Vance, Training Coordinator at 540-568-4101 or

The University Policy Committee website is a resource to research policies that have a broad impact on the university's people and processes. The most recently implemented/updated policies may be reviewed at

Join the conversation on Facebook, Twitter @JMUJobs and HR’s LinkedIn group at

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