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Information Technology's Projects and Initiatives

JMU Information Technology provides leadership and support for technology projects affecting the campus community.

It is the policy of the University to ensure that effective and efficient project management exists and that adequate controls are included when acquiring, developing and implementing information systems that include technology components.

Whether the objective is to acquire/develop a new system or service or to maintain/modify an existing one, the university requires all employees to comply with state requirements and university policies and standards for management of information technology projects.

University departments are required to contact Information Technology and complete the Project Initiation Questionnaire (PIQ) prior to soliciting acquisition or development of technology solutions.

Information about our current projects and initiatives is listed below.

Access Strategies

Increased mobility and new device offerings are challenging the university’s current access policies and procedures.  In cooperation with university administrators and data managers, Information Technology is conducting a review of current access practices and considering new policy and technical strategies to more fully incorporate remote access and personal device use.  The goal is to provide means of access that accommodate the innovative work styles university constituents desire while maintaining appropriate data management and security controls.

Finance, Human Resources and Student System Upgrades

The Oracle/PeopleSoft systems (Finance, Human Resources and Student Administration (Campus Solutions) will undergo major upgrades over the next two and half years. The first of these upgrades will be for the Human Resource System. The planning in support of these upgrades is in progress and a timeline and more details will be available in the next few months.

Macintosh Desktop Management

Information Technology is currently implementing a solution for the management of Apple desktops, laptops, and the user accounts of such devices within their Information Technology environment.  The four main aspects which this project addresses are:  

1. Provide authentication and password complexity policies consistent with JMU policy

2. Provide the ability to manage devices from a security point of view

3. Provide the ability to remotely distribute OS and third party application updates

4. Provide the ability to remotely distribute applications and images

For more information, visit the Macintosh Desktop Management project page.

MyMadison Updates

MyMadison is being updated to include new functionality and an updated look. Dashboards for students which include Holds, To Dos, Major/Minors, Overall and Term GPA are being introduced. This dashboard provides easy access to commonly used areas of the student center. For employees, communications from central areas like Human Resources will be appearing on the MyMadison page. Later this year, supervisors will be able to access and approve their employee's leave transactions. This function will be one of several new workflow approval functions being rolled out as part of an increased focus on automating paper processes.

Skype for Business

Microsoft’s Skype for Business tool provides a single interface uniting communication and collaboration through Instant Messaging, presence, group chat, Persistent Chat, audio visual web conferencing, desktop sharing and more. Installation for use on faculty and staff JMU-owned Windows and Mac computers, documentation, Self-Help and FAQs are all available and can be found by visiting www.jmu.edu/computing/collab/skype.shtml.

Wireless Master Plan to Provide Ubiquitous Wireless Service to Campus

The demand for ubiquitous wireless access continues to rise. Information Technology has developed a plan to expand access over a three to four year period to reach full, seamless coverage in all campus locations. The plan includes a cost estimate and an approach to any major barriers that need to be resolved. Designated Academic and Administrative locations are surveyed each semester for budget consideration. Once the budget has been established IT works with Facilities and Telecommunication to schedule the wireless deployment.

To view a listing of the buildings with wireless access, visit http://www.jmu.edu/computing/desktop/wireless/access_points.shtml.

Workflow/Increased Efficiency Projects

In an effort to support more streamlined processes, several workflow projects are underway.

  • Grade Change: Instructors will be able to make grade changes and have these flow through for approvals. A November 2016 go-live is planned.
  • Budget Revision: Analysis is being completed in support of automating the budget revision process.
  • Major/Minor Changes: Development is in progress to provide the ability for students to request a change in major and/or minor and have the request evaluated and approved electronically.
  • Graduation Application: Analysis is being completed in support of the application for graduation process.  Graduation candidates will submit their application to graduate on-line.  The application will be reviewed and approved by advisors and academic units and will be evaluated and posted for the Registrar’s Office.