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New eVA - January 2022 Update


 

As you all are aware the state pushed back the launch of New eVA to May 2nd. As a result of this date and how close it is to the normal end of fiscal year purchasing it will be vital to begin planning now, especially with the continuing supply chain issues.  

Small dollar purchases need to be completed before April 25th but should be able to resume on May 4th. Larger dollar purchases will have longer lead times due to the time frame in which we will be allowed to post solicitations, and need to be submitted no later than April 18th. Below you will find a table with all key dates for New eVA at JMU that will be important to keep in mind. We ask that you communicate with others in your area that you order for. The sooner you can involve Procurement with your needs, the better!

If you have not already bookmarked our eVA Updates page, be sure to check this regularly as we will post updates here as we get more information from Richmond as well as questions from you, our end users. Also, if you are new to JMU or eVA, we have a communications archive page with all the updates we have sent out about new eVA.

Thanks to everyone in advance for planning ahead and remaining flexible as we transition from one platform to another under the state’s direction.

 

-Procurement Services

 

 Countdown to New eVA - Dates to Remember

When What Notes

April 18th

Requisition deadline for large dollar purchases

To ensure large dollar requisitions, $10,000 or greater, can be fully approved before the launch of New eVA and meet the fiscal year end deadline, they should be submitted by this date.

Any requisition that is in composing or submitted status will NOT be converted into new eVA and will be permanently deleted. 

April 11th –  April 29th

New eVA training sessions begin

Procurement will begin hosting Up and Running with New eVA sessions via Zoom.

April 25th

Requisition deadline for small dollar purchases and  small dollar confirming orders that do not need Procurement approval

If your requisition requires supervisor approval be sure to coordinate with them to ensure the PR is fully approved by April 27th.

April 28th

Current eVA goes offline

The current eVA platform will no longer be accessible starting at noon on this date.

May 2nd 

New eVA goes live

Plan to NOT use New eVA the first few days after launch. This will give Procurement time to test and verify the new system is running as expected.

May 4th

Tentative

New eVA ready for campus use

We anticipate that eVA will be ready for campus use by this date, but this is subject to change.

May 4th  June 

New eVA open labs and on-demand training hosted

More information on how to sign-up for these sessions will be offered at later date.

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Published: Wednesday, January 19, 2022

Last Updated: Monday, May 16, 2022

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