• Capitalize only when using the school's formal name.
The JMU School of Music presented the program.
The music school presented the program.
• Because JMU has departments as well as schools and programs, when you use school in a generic sense, check to
see if you also need to say department and program to be inclusive.
Students are accepted by the department, school or program on the basis of their academic records.
Always hyphenate when used in conjunction with another word.
self-esteem, self-examination, self-inflicted
Twice a year, a synonym for biannual. No hyphen
• For print applications, turn on the smart quote setting. Do not use inch marks or foot marks.
• For Web applications, turn off the smart quotes setting, and use inch marks for quotations and foot marks for
apostrophes to ensure that characters will not be changed or lost when transferred to the Web.
• Lowercase in all "state of" constructions.
state of Maine, state of Vermont
states of Maine and Vermont
New York state
state of Washington or Washington state
• Four states — Kentucky, Massachusetts, Pennsylvania and Virginia — are legally commonwealths. The distinction is
necessary in formal uses.
when part of a "Commonwealth of" construction. (MadisonStyle)
The Commonwealth of Virginia filed a suit.
They filed a suit against the commonwealth.
• Spell out the names of all 50 states within text whether standing alone or in conjunction with a city or town. Example: JMU is located in Harrisonburg, Virginia.
• Never use two-letter U.S. Postal Service abbreviations to refer to states in text. Use them only with full addresses that include a ZIP Code as follows:
Alabama - AL
Montana - MT
One word, no hyphen
Abbreviate only with a numbered address. Spell out for all other uses.