Name:
Winnie Achieng Oyuga

Email:
woyugah@gmail.com

Address:
P.O. Box 9401, 00300


Position Wanted:
Logistics/ Administration

Qualifications Summary

I am currently studying for a Post-Graduate Certificate in Humanitarian Action and Conflict, I have studied Humanitarian Logistics, Front Office Operations & Management, Book keeping as well as trained in Emergency Field Logistics;

Having worked with DynaSafe Minetech Limited and ArmorGroup Mine Action Sudan in emergency and development roles, I am competent to operate as an Executive Assistant in these types of agency;

I am a strong leader, with proven mid-career management skills built during my career as a Logistics/Administrative Assistant of projects, contracts and staff. I have a highly developed personal and professional judgment, working in complex environments under a variety of circumstances;

I am Highly motivated, flexible and capable of working under pressure; Capable of developing clear goals that are consistent with agreed strategies; Identifies priority activities and assignment and adjust as required; Working in teams/managing self and relationships and works well in a multicultural environment.

I am capable of Providing logistical support; Managing data; Managing documents, correspondences and reports; Managing information and work flow; Planning, organizing and multi-tasking; Supporting financial data analysis;

Education Background

Currently - Oxford Brooks UniversityDistance Learning

PG Certificate in Humanitarian Action & Conflict 2016-2017

Fritz Institute / CILT (UK) Distance Learning

Certification in Humanitarian Logistics 2008-2011

Nairobi Aviation CollegeNairobi, Kenya

Diploma in Front Office Operations and Administration2006

Kenya Accounts and Secretarial National Board Nairobi, Kenya

Book Keeping (K. A. T. C Intermediate) 2002

Kenya National Examination Council Nairobi, Kenya

Kenya Certificate of Secondary Education1992-1995

Professional Associations, Courses and other relevant Qualifications:

Member of Humanitarian Logistics Association (HLA)

Redr UK in Kenya - Certificate of Participation in Field Logistics in Emergencies 2012;

United Nation Mine Action Organization South Sudan - Field Security Training 2007;

Proficient user of MS Office (Word, Excel, PowerPoint, Access and Outlook); Type 50 WPM;

Languages:  English - Fluent, French - Working Level, Arabic Conversational level, Kiswahili - Fluent;

Professional Experience

Dynasafe MineTech Limited Somalia

Project Officer Sept. 2016 to Date.

Insurance Brokers and Coordinators of Kenya is a company incorporated in Kenya with the objective of taking risks on behalf of the insured.

Responsibilities

Prepare regular reports and project briefs in close consultation with the Deputy PM

Produce minutes of meetings with UNMAS and other companies

Provide support in collating information

Maintain all supporting financial documents for audits and reviews

Provide assistance in tasks including financial and performance reporting

Monitor and review monthly and weekly reports and EDD Training Records

Monitor EDD vaccination and monthly health records

Monitor and review the project obligations, budget, and cash flow to ensure deliverables are met

Prepare a monthly case study / human interest story illustrating the impact of the operation on beneficiaries

Maintain the compilation of lessons learned

Support PM in producing the Monthly and Final Reports

Any other tasks requested by PM/DPM

Eugene Agolo Foundation Nairobi, Kenya

Office Administrator (Volunteer) 2013-2014

Assists office staff in maintaining files and databases

Prepares reports, presentations, memorandums, proposals and correspondence

Monitors office operations

Schedules appointments and meetings for executives and upper level staff

Serves as the go-to for office inquiries and conflicts

Manages staff schedules

Tracks office supply inventory and approves supply orders

Assists in the preparation of department budgets and expenses

Hono Anton International Limited Kenya, South Sudan & DRC

Assistant Office Administrator2009- 2012

Hono Anton International Limited is a company whose core objects are carrying out the business of Emission Trading, Development of New Renewable Energy, Exploration and Exploitation of natural resources.

Responsibilities

Assist in day-to-day activities related to project administration such as recruitment, procurement, accounting and reporting

Organize meetings including venues, facilities, document preparation, catering and security clearances

Organize travel by staff members, consultants and participants for consultancies, training and workshops

Assist in monitoring the project budget and preparation of financial statements

Assist in editing and finalizing project reports and correspondence

Ensure particularly that all procurement documents are appropriately filed with particular

attention to administrative, technical and commercial procedures

Monitor personnel files for national and international consultants, following up on contract

expiry and extension dates, recording travel and travel entitlements, checking on completion of

TORs and payments

Keep contract files including progress monitoring, payment schedules, completion of TORs and

acceptance and clearance of deliverables and carry out any other duties according to skills and experience as required.

Key Achievement

I improved the organizations relations with the vendor and service providers leading to timely delivery of supplies.

ArmorGroup Mine Action Sudan Juba, South Sudan

Assistant Admin/Log/HR  Mar. 2007  Jun. 2009

ArmorGroup Mine Action Sudan is an International Company dealing in Protective Security, Risk Management, Security Training, Weapons Reduction and Mine Action, Development and reconstruction

Responsibilities

General Administration: Filing (Personnel/ Equipment and Inventory); Travel bookings and ticket arrangements; Drafting letters and general computer admin; Cargo requests; Local costing sheets; Procurement and Handling petty cash;

AGMA Insurance returns: Accurate reconciliation of national and international employment location and actual staffing attendance in the field; Compilation of monthly Insurance returns as per the AGMA Insurance regulations and reflecting accurate attendance details before submission to logistics Manager / Operations Officer for subsequent forwarding to London;

Personnel: Maintaining both hard copy and digital updates of the team lists for AORs. (Ensure correct team lists, the start date, dismissal and resign dates, home address, blood groups, positions/duty and salary details for national staff); Responsible for all travel administration and ticket purchasing for staff movement in/out of South Sudan and to the AOR as confirmed by the PM and logistics manager, registration with the immigration department; Oversee the recruitment, selection and performance of logistics staff as required; Payroll administration;

Logistics: Purchasing coordination; Negotiation and management of AGMA service; Flight charter companies, and fuel companies, process custom clearance and fleet management and procurement, custom clearance; Confirm services are provided as per respective agreements and advise and correct if otherwise before payment; Coordinating with operations and field; Regular liaison with Operations manager to provide timely administration and logistical support and advice;

Finance:  Handling petty cash; Controlling the Juba Cash ledger and coordinate local spending/procurement with Inventory. (Approval of Log Manager); Compilation of all Monthly invoice hard copy accounts and arrangements for sending to FSD Geneva;

Key Achievement

I was able to improve the organizations asset management by initiating and developing a national setup for inventory request.

Interests

Sporting; reading; outdoor activities; cycling; travelling;

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