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Recruit-A-Duke Privacy Policy and Participation Agreement

for James Madison University Students

The Recruiting Services Program at James Madison University is committed to protecting the privacy of personal information for our constituents. The Recruiting Services Program contracts with the Symplicity Corporation and the NACElink Network to provide JMU students with access to Recruit-A-Duke, which is our system that provides students with access to job listings and the on-campus recruiting system. Collection and access to student information is governed by federal policy under the Family Educational Rights and Privacy Act (FERPA). Please refer to the NACELink Privacy Statement for technical details and a description of the NACElink.com site.


Intended use of personally identifiable candidate information by the Recruiting Services Program at James Madison University

  • Through Recruit-A-Duke, students and registered alumni will share personally identifiable information (name, contact information, demographic information, academic history, GPA, employment history, etc.) for the purposes of posting resumes and additional application materials, viewing and applying for jobs and internships, and scheduling on-campus interviews. The information in a candidate’s profile is used by the Recruiting Services Program for promoting programs and services, notifying candidates of employment and experiential opportunities, and referring qualified candidates to employers.
  • Resumes are not shared with third parties, such as employment agencies or search firms.
  • Only the resumes of students who have given permission to have their resumes released to employers are shared with prospective employers.
  • Resumes are selected based on objective, legally-permissible requirements.
  • Employers must be given access by administrators in order to view information or resumes directly from the Recruit-A-Duke system.

The Recruiting Services Program may conduct searches on resumes and candidate profiles to notify candidates of educational or employment opportunities through email communications. By entering data into the NACElink/Recruit-A-Duke system, students and alumni may have data included in aggregate reports used for evaluation of employment activities, educational programs, reports developed for institutional studies, and salary surveys. NACElink cannot use or sell individual candidate data. Unlike commercial vendors, NACElink staff cannot look at individual candidate data.

Terms of Participation

Please make sure that you read and are in agreement with each of the statements below.

  • I understand that the interviews obtained through the On-Campus Interviewing Program are for real employment opportunities and are not to be used as practice interviews.
  • I agree to submit my resume for consideration ONLY to those employers in which I have a genuine interest and desire for an interview.
  • I agree to provide accurate and honest information about my education and experience and I will claim only fair and reasonable reimbursement from employers for off-campus interview expenses.
  • I understand that up until 48 hours prior to my interview I will be able to cancel it online via the Recruit-A-Duke system under the “scheduled campus interviews” shortcut on the homepage without any repercussions. However, I understand that if I wish to cancel an interview after 48 hours prior it will be considered a late cancellation and I will no longer be able to cancel it via Recruit-A-Duke, I will be required to contact Recruiting Services directly at 540-568-7379 or at recruitaduke@jmu.edu. If I fail to show up the day of the interview with no notice given to Recruiting Services it will be considered a no show. I understand that as a result of my first late cancellation or no show offense my Recruit-a-Duke account will be temporarily suspended. To be reinstated in Recruit-A-Duke, after my first offense, I must send a letter of apology via email to the employer and copy the Assistant Director of Employer Relations and Recruiting Services and the Department Chair for my major. I also understand that two late cancellation or no show offenses will result in loss of all of my on-campus interviewing privileges.
  • I agree to accept an offer for full-time employment or internship in good faith, with the full intention of honoring my commitment. I agree to inform the On-Campus Interviewing Program once I have accepted a full-time job offer. I understand it is unethical to interview after a position has been accepted and I will discontinue the interview process after I have made that decision. This pertains to both full-time positions and internships.
  • I agree to reply promptly to all communications from the On-Campus Interviewing Program regarding my interview status and with employers referred to me (notify employers on a timely basis of an acceptance or non-acceptance).

The Recruiting Services Program at James Madison University does not endorse any employer and urges students to use good judgment in all of their interactions with employers. The Recruiting Services Program is not responsible for safety, wages, working conditions or other aspects of off-campus employment. We suggest that students request business references for unknown organizations before interviewing with them off campus or exploring job opportunities. Students should never give a potential employer their credit card, social security numbers, or bank account numbers, and never spend any of their own money on an employment “opportunity” unless very certain that it is for a legitimate reason (such as training costs). We advise students to interview in public places only.

Security

Personally identifiable information is protected both on- and offline. The data of students, alumni, and employers are password protected. All personally identifiable information collected by NACE is stored in limited-access servers. NACElink has technical, administrative, and physical security measures and safeguards in place to protect against the loss, misuse, or alteration of information under NACE’s control.

Students and alumni should contact the Recruiting Services Program at James Madison University if they have any concerns about the use of their information. Students and alumni can view, correct or change their information by logging into their account on the Recruit-A-Duke website.

Last updated 03-01-14

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