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University Policies

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Frequently Asked Questions

What is the University Policy Committee? 
The UPC is a team that is responsible for assisting Human Resources with the oversight and management of those policies that have wide university impact. It is comprised of:

  • The Director of Human Resources
  • A representative from each of the primary university divisions - Academic Affairs, Administration & Finance, The President's Office, Student Affairs & University Planning, and University Advancement. These representatives are appointed by the division head.
  • A representative from Audit and Management Services

The UPC meets monthly.

Does the University Policy Committee make policy? 
No. Overall, policies are the responsibility of the Board of Visitors and the President. Practically, each division head reviews and approves policies. The role of the UPC is to ensure that existing policies are kept up to date and accurate and that new policies are considered, drafted, and staffed as needed.

Am I represented on the University Policy Committee? By whom? 
If you are a full or part-time university employee, you are represented on the committee through your divisional representative. To make contact with your divisional representative, see your division head's office.

How do I suggest changes to a policy?
If you have ideas for changes to existing policies, here's what to do:

1. Talk to your supervisor to get his or her reaction to the suggestion and determine whether the two of you agree on the changes.

2. Contact the responsible office for the policy. This information can be found in the heading of any policy being managed by the UPC. Discuss your suggestions with the head of the responsible office.

3. If the head of the responsible office agrees that the changes should be made, he or she will make contact with his or her division's representative on the UPC, which will begin the process of reviewing the policy.

What if I have a question concerning a particular policy?
Send your question via email to the Policy Committee administrator.

Why can't I find the university policy related to my area of concern?
The University Policy Committee does not manage every single policy or procedure that impacts members of the university community. For example, there are many policies that address just faculty members or just students that are not in the UPC's purview. The policies managed by the committee are those policies that have broad impact across the university as a whole. Other university policies are under the management of such units as Academic Affairs, Judicial Affairs, Public Safety, etc. There are, therefore, many policies that are not referenced on this site.