A-to-Z Index

Hiring Paperwork

Please send all paperwork to the Student Work Experience Center, MSC 3519.  Student Employment will then process and send paperwork Payroll Services.  Click here for a printable checklist.  

NOTE FROM PAYROLL:   New year Federal W-4 and VA-4 State tax withholding forms are now available on Payroll Services web-site... http://www.jmu.edu/payroll/forms.shtml.  Please begin using these new year tax forms, as old year forms will no longer be accepted by Payroll Services effective January 1st.  If you have any questions, please feel free to contact our office at 568-6233

I-9 Tutorial: Visit this link for the I-9 Tutorial, http://www.jmu.edu/stuemploy/I9_tutorial.shtml  

   I-9 Onboard Request Form (for CSL & Student Affairs Division authorized personnel only)

Background Checks:  If your student employee handles and/or processes payment credit card data and transactions, you will need to complete the Background Check Form. Please send it with the other paper to the Student Work Experience Center, MSC 3519. If you have any questions, please call 568-3269 or email studentjobs@jmu.edu.

New Hires

Re-Hires
A New Hire is defined as a student who has never worked for the University. This includes students who previously worked in the bookstore or dining services.

Required Paperwork+:

  1. Personnel Action Request Form

  2. Employee Information Form
  3. Signed Position Description

  4. Photocopy of Student's Social
    Security Card

  5. I-9 Employment Eligibility Verification
    6. *Please follow our tutorial in order to cutback on some common mistakes that may delay your paperwork from being processed.

  6. W-4 Federal Withholding Certificate

  7. VA-4 State Withholding Certificate

  8. Direct Deposit Form

 

 
A Re-Hire is defined as any student who has previously been a JMU employee.  This does not include employment with the bookstore or dining services.

Required Paperwork+:

  1. Personnel Action Request Form

  2. Signed Position Description

Optional Paperwork: If the student wishes to change their direct deposit and/or withholding information, attach the appropriate form(s) from this list:

  1. W-4 Federal Withholding Certificate
  2. VA-4 State Withholding Certificate
  3. Direct Deposit Form
  4. Employee Information Form (for employees that wish to change their personal data)

Note about Re-Hires: If there is a lapse in service of six (6) months or more, student will need to complete new tax and direct deposit forms.

If there is a lapse in service of one (1) year or more, student will need to complete a new I-9 Verification Form and tax and direct deposit forms. 

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