Hiring Paperwork


Please send all paperwork to the Student Work Experience Center, MSC 3519. After Student Employment processes it, the paperwork will be sent to Payroll.


Click here for a printable checklist.

I-9 Tutorial:  Visit the following link for the I-9 Tutorial http://www.jmu.edu/stuemploy/I9_tutorial.shtml


New Hires

Re-Hires

A New Hire is defined as a student who has never worked for the University. This includes students who previously worked in the bookstore or dining services.

Required Paperwork+:

  1. Personnel Action Request Form

  2. New Hire and Personal Information
    Changes Form

  3. Signed Position Description

  4. Photocopy of Student's Social
    Security Card

  5. I-9 Employment Eligibility Verification
    6. *Please follow our tutorial in order to cutback on some common mistakes that may delay your paperwork from being processed.

  6. W-4 Federal Withholding Certificate

  7. VA-4 State Withholding Certificate

  8. Direct Deposit Form

A Re-Hire is defined as any student who has previously been a JMU employee. This does not include employment with the bookstore or dining services.

Required Paperwork+:

  1. Personnel Action Request Form

  2. Signed Position Description

Optional Paperwork:
If the student wishes to change their direct deposit and/or withholding information, attach the appropriate form(s) from this list:

  1. W-4 Federal Withholding Certificate
  2. VA-4 State Withholding Certificate
  3. Direct Deposit Form
  4. New Hire and Personal Information Changes form(for employees that wish to change their personal data)

CSL Pilot Onboard Form
(Authorized Personnel Only)

+If your student employee handles and/or processes payment credit card data and transactions, you will need to complete the Background Check Form. Please send it with the other paper to the Student Work Experience Center, MSC 3519. If you have any questions, please call 568-3269 or email studentjobs@jmu.edu.

+Effective July 1, 2009, a new version of the Position Description will be in place. Any PD completed and signed prior to July 1st will be accepted, however, beginning July 1st, supervisors should begin using the revised form. Prior versions will no longer be accepted. Please contact the Student Work Experience Center 568-3269 or email studentjobs@jmu.edu.



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