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Hiring Paperwork

* Please send all paperwork to the Student Work Experience Center, MSC 3519.  Student Employment will then process and send paperwork to Payroll Services.  Click here for a printable checklist.  

* Effective Immediately:  The Checklist for Supervisors of Transferring or Separating Employees must be completed for any transfering or separating student employees. All departments MUST complete the checklist if a student employee is leaving your department or going on break over the summer. 

* Background Checks:  You will need to complete a background check on your student employee if the following applies:  1) Student employee handles and/or processes payment credit card data and transactions or 2) Student employee works with sensitive data and has access to any Peoplesoft System (SA, HRMS, Finance, Etc.) The form can be found at this link, Background Check Form. Please send it with the other paper to the Student Work Experience Center, MSC 3519. If you have any questions, please call 568-3269 or email studentjobs@jmu.edu.

* For information on Graduate Assistantships, please visit the Graduate School Website here.

New Hires

Re-Hires

A New Hire is defined as a student who has never worked for the University. This includes students who previously worked in the bookstore, post office or dining services.

Required Paperwork+:

  1. Personnel Action Request Form

  2. Employee Information Form
  3. Signed Position Description

  4. Photocopy of Student's Social
    Security Card (this is used to complete a name & number match with the IRS & SSA)

  5. Electronic I9

  6. W-4 Federal Withholding Certificate (2016)

  7. VA-4 State Withholding Certificate

  8. Direct Deposit Form

 

 

A Re-Hire is defined as any student who has previously been a JMU employee.  This does not include employment with the bookstore, post office or dining services.

Required Paperwork+:

  1. Personnel Action Request Form

  2. Signed Position Description

Optional Paperwork: If the student wishes to change their direct deposit and/or withholding information, attach the appropriate form(s) from this list:

  • W-4 Federal Withholding Certificate (2016)
  • VA-4 State Withholding Certificate
  • Direct Deposit Form
  • Employee Information Form (for employees that wish to change their personal information)
  • Note about Re-Hires: If there is a lapse in service of six (6) months or more, student will need to complete new tax and direct deposit forms.

    If there is a lapse in service of one (1) year or more, student will need to complete a new electronic I-9 form, tax forms, and direct deposit form. 

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