A-to-Z Index

Hiring Paperwork

* Please send all paperwork to the Student Work Experience Center, MSC 3519.  Student Employment will then process and send paperwork Payroll Services.  Click here for a printable checklist.  

* I-9 Onboard Request Form (for CSL & Student Affairs Division authorized personnel only)

* Background Checks:  You will need to complete a background check on your student employee if the following applies:  1) Student employee handles and/or processes payment credit card data and transactions or 2) Student employee works with sensitive data and has access to any Peoplesoft System (SA, HRMS, Finance, Etc.) The form can be found at this link, Background Check Form. Please send it with the other paper to the Student Work Experience Center, MSC 3519. If you have any questions, please call 568-3269 or email studentjobs@jmu.edu.

* For information on Graduate Assistantships, please visit the Graduate School Website here.

New Hires

Re-Hires

A New Hire is defined as a student who has never worked for the University. This includes students who previously worked in the bookstore or dining services.

Required Paperwork+:

  1. Personnel Action Request Form

  2. Employee Information Form
  3. Signed Position Description

  4. Photocopy of Student's Social
    Security Card (this is for Payroll purposes)

  5. I-9 Employment Eligibility Verification

  6. W-4 Federal Withholding Certificate

  7. VA-4 State Withholding Certificate

  8. Direct Deposit Form

 

 

A Re-Hire is defined as any student who has previously been a JMU employee.  This does not include employment with the bookstore or dining services.

Required Paperwork+:

  1. Personnel Action Request Form

  2. Signed Position Description

Optional Paperwork: If the student wishes to change their direct deposit and/or withholding information, attach the appropriate form(s) from this list:

  1. W-4 Federal Withholding Certificate
  2. VA-4 State Withholding Certificate
  3. Direct Deposit Form
  4. Employee Information Form (for employees that wish to change their personal data)

Note about Re-Hires: If there is a lapse in service of six (6) months or more, student will need to complete new tax and direct deposit forms.

If there is a lapse in service of one (1) year or more, student will need to complete a new I-9 Verification Form and tax and direct deposit forms. 

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