A-to-Z Index

Hiring International Students

New Hire:

  • PAR form
  • Signed Position Description
  • Employee Information Form
  • Copy of SS card
  • I-9 Employment Eligibility Verification
  • W-4 Federal Withholding Certificate
  • VA-4 State Withholding Certificate
  • Direct Deposit Form
  • Re-Hire:

  • PAR form
  • Signed Position Description
  • These forms need to sent to SWEC



    Note:  If the student DOES NOT have a Social Security Card in order to complete the I-9 Form, then the following steps need to take place:

    1. On Campus Supervisor completes the Social Security Administration Employment Verification form.
    2. Student will need to deliver completed SSA Employment Verification Form, blank I-9 and supporting work authorization documentation to meet with a representative in the International Student Services office in JMAC 6, Suite 23 (568-6119, isss@jmu.edu).  At this time, the I-9 will be completed and the SSA Employment Verification form will be signed by the ISS representative.  The completed I-9 form is sent to SWEC for filing.
    3. Student will be directed to deliver the SSA Employment Verification Form to the Social Security Administration office (227 E. Elizabeth Street, 433-3015) in order to make application for a SS Card.  In doing so, the student will designate that the SS Card should be delivered to the address of JMU's International Student Services office.
    4. Once the SS Card is delivered to the ISS office, the student will then be notified to pick up his/her card.  Copies of the card are made and sent to the Payroll department to update the HRMS system and the Registrar's office to update the SA system. 
    5. Student will also be directed during their meeting with the ISS representative to schedule a meeting with Sherry Willis (willissl@jmu.edu) in the Payroll department for tax purposes. 

    Note:  If the student DOES have a Social Security Card, but needs to complete the I-9 Form, then the following steps need to take place:

    1. Student will need to deliver a blank I-9 Form and supporting work authorization documentation to meet with a representative in the International Student Services office in JMAC 6, Suite 23 (568-6119, isss@jmu.edu).  At this time, the I-9 will be completed and forwarded to SWEC for filing.
    2. Student will also be directed during their meeting with the ISS representative to schedule a meeting with Sherry Willis (willissl@jmu.edu) in the Payroll department for tax purposes. 
    3. Note that this only applies to a student who is NOT a US citizen or permanent resident.  The department can and should complete the I-9s for all students who are citizens or permanent residents (greencard holders.)

     

    ***Note:  A student's employment and payment of wages cannot be withheld because of the timeframe it takes to complete the Social Security process.  This delay does not prevent the student from working in the position during this period.  However, the I-9 MUST be started on or before the first day of hire, and must be completed within 3 days of hire.  It is imperative that the student go to the ISSS office within that timeframe.