Office of Sponsored Programs

JMU Policies and Procedures
Misconduct in Research and Other Scholarly Work
	These assurances and procedures implement James Madison's Policy on Misconduct in Research and other scholarly work. This policy applies to all faculty and administrative staff in the performance of scholarly and creative activity and research conducted at JMU whether performed under external or internal funding. It meets the certification and requirement guidelines of Section 493 of the Public Health Service (PHS) Act as well as other Federal and State agencies and private foundations. James Madison University expects that the highest ethical standards as well as compliance with public laws and regulations will prevail in the conduct of its activities.
		Full Policy
Institutional Biosafety
	James Madison University recognizes the importance of conducting a broad spectrum of original problem-solving research which requires the use of recombinant DNA technology. Cognizant that these activities may be accompanied by some risks, the University requires that the activities by this policy be reviewed and approved by an Institutional Biosafety Committee (IBC) to ensure that it is conducted in accordance with the National Institutes of Health Guidelines For Research Involving Recombinant DNA Molecules as published in the Federal Register on 7/5/1995. This policy is in full compliance with the applicable federal and state laws and regulations. In addition, adherence to this policy shall not exempt investigators employing recombinant DNA molecules in their research from compliance with other applicable laws, regulations or policies (e.g. research with human subjects or research with animals).
		Full Policy Guidelines For Research Involving Recombinant DNA Molecules
Institutional Animal Care and Use Committee on the Use of Animals in Teaching, Education and Research
	It is University policy that the procurement, housing, care and use of animals should conform to the National Institutes of Health (NIH) Guide for the Care and Use of Laboratory Animals NIH 86-23 (the Guide) or succeeding Editions and other relevant federal policies and procedures. The policy applies to all student/faculty research and teaching whether funded from external or internal sources.
		Full Policy IACUC Web Page
The Institutional Review Board on the Use of Human Subjects in Research
	According to the Code of Virginia (Title 37.1-234 through 238) human research is defined as "any...investigation designed to develop or contribute to general knowledge and which utilizes human subjects who may be exposed to the possibility of physical or psychological injury as a consequence of participation as subjects..."
		Full Policy IRB Web Page
Investigator Significant Financial Interest Disclosure Policy for Sponsored Programs
	These guidelines define general University policy and procedure regarding conflicts of interest in relationship to research or educational sponsored projects. Their purpose is to protect the credibility and integrity of the University's faculty and staff so that public trust and confidence in the University's sponsored research and educational activities is ensured.
		Full Policy Frequently Asked Questions Concerning the Department of Health and Human Services Objectivity in Research Regulations and the National Science Foundation Investigator Financial Disclosure Policy
Substance Abuse ("Drug-Free") Policy
	To comply with the Drug-Free Workplace Act of 1988, the Commonwealth of Virginia has developed a "Policy on Alcohol and Other Drugs." In addition to the Drug-Free Workplace Act of 1988, the University, as an institution of higher education receiving federal funds, must comply with the requirements of the Drug-Free Schools and Communities Act Amendments of 1989.
		Full Policy
Cost-Sharing and Matching Funds Guidelines
	Cost-sharing is a contribution, mandatory (as required by statute, regulation or written policy) or voluntary (amounts beyond the mandatory levels), of cash or services provided by the grantee institution or of third-party in-kind contributions to the overall costs of a sponsored project. If cost-sharing is required by the funding agency, the level and type of contributed support are generally specified in program guidelines or application instructions. Cost-sharing commitments should not normally be made in a proposal unless required and specified in the program announcement. Contracts do not require cost-sharing.
		Full Document
Program Income - Definition
	A-110, Section .2, paragraph (x) - Program income means gross income earned by the University that is directly generated by a supported activity or earned as a result of the award (see exclusions in A-110, Section .24, paragraphs e and h - policy below). PI/PD's shall apply the standards set forth herein in determining and accounting for program income related to projects financed in whole or in part with Federal funds.
	Program income includes, but is not limited to, income from fees for services performed, the use or rental of real or personal property acquired under federally funded projects, the sale of commodities or items fabricated under an award, license fees and royalties on patents and copyrights, and interest on loans made with award funds.
	Interest earned on advances of Federal funds is not program income. Except as otherwise provided in Federal awarding agency regulations or the terms and conditions of the award, program income does not include the receipt of principal on loans, rebates, credits, discounts, etc., or interest earned on any of them.
		Policy
Indirect Costs Sponsored Programs Proposals Pre-award and Post-award Procedures Policy Guidelines for Sponsored Programs (MS Word) JMU Internal Approval Form (MS Word) Proposal Preparation Guide (MS Word)
Federal Register
	Federal Register via GPO
U.S.Code
	U.S. Code (USC) via US House of Representatives (Searchable) US Code (USC) via Cornell (Searchable by Number) Note that the United States Code can also be accessed through GPO Access at the Federal Depository Library Sites.
CFR - Code of Federal Regulations
	Code of Federal Regulations
FAR - Federal Acquisition Regulations
	Federal Acquisition Regulations (FAR)- General Services Administration
		FAR via GSA in PDF Format Far Forms via GSA FAR (archived) HTML Format FAR Part 31 - Cost Principles
	FAR via USGI FAR Search Engine via University of California FAR via The Federal Marketplace
FAR Supplements
	Agriculture (AGAR) FAR Supplement (from USDA) Defense (DFAR) FAR Supplement (from DTIC) Defense (DFAR) FAR Supplement (from USGI) Army FARS Department of Transportation TAR (from DOT) Environmental Protection Agency EPAAR (from EPA) NASA FAR Supplement (from NASA) NASA FAR Supplement (from USGI) DOE FAR (DEAR) Supplement
CAS - Cost Accounting Standards
	CAS via The Federal Marketplace
Standard Federal Agency Policies
	Air Force Office of Scientific Research Proposal Guidelines Army Research Office Proposal Guidelines Department of Energy Proposal Guidelines Environmental Protection Agency Proposal Guidelines Federal Demonstration Partnership (FDP) FDP Terms and Conditions Federal Demonstration Partnership (FDP) Web Site National Aeronautics Space Administration NASA Grant and Cooperative Agreement Handbook National Science Foundation Grants Policy Manual Grants Proposal Guide GC-1 General Conditions (4/01) GC-1 Significant Changes List GC-1 General Conditions (7/02) CA-1 Cooperative Agreement General Conditions (7/02) Conference or Group Travel Award Grant Special Conditions (7/02) Grants Administration FAQs Conflict of Interest FAQs Prospective New Awardee Guide OSTP Analysis of Facilities and Administrative Costs at Universities National Institutes of Health (DHHS/PHS) Legislative Mandates for NIH Grants New Salary Limitation New NRSA Stipends Announced PHS Grants Policy Statement (GPS) PHS 398 Proposal Guidelines OER Grants: Extramural Policy Notices HHS Grant Regulations - Title 45 CFR HHS Grants Administration Manual (GA M) HHS Grants Policy Directives (GPDs) -- Phased Replacement of GAM HHS Other Grants Resources HHS Office of Research Integrity ORI Handbook for Institutional Research Integrity Officers ORI Whistleblower Guidelines Dealing With and Reporting Possible Misconduct in Science Office of Naval Research Proposal Guidelines US Department of Agriculture CSREES General Terms US Department of Education EDGAR - Part 74, EDGAR - Part 75-86 US Department of Defense DOD Grant and Agreement Regulations (DoDGAR's) (Final Regs -- 63FR12152: 12 March 1998) ONR University Business Affairs Office DOD Directives Defense Acquisition Deskbook Miscellaneous Federal Acquisition Regulations -- Part 31 -- Cost Principles Federal Travel Rates (from GSA) Guide for the Care and Use of Laboratory Animals University of Michigan Document Center Export Control Regulations Home Page of the Bureau of Industry and Security US State Department - Policy -Office of Defense Trade Controls
Circulars
	General A Guide to OMB OMB Circulars- Federal Guidelines regarding the submission and procurement of external funding OMB Circulars -- White House List Educational Institutions OMB Circular A-21 Clarification Memo OMB Circular A-89 OMB Circular A-110 OMB Circular A-133 Appendix B: March 2000 Compliance Supplement Nonprofit Institutions OMB Circular A-89 OMB Circular A-110 OMB Circular A-122 OMB Circular A-133 Appendix B: March 2000 Compliance Supplement Profit Organizations OMB Circular A-89 OMB Circular A-110 State and Local Governments OMB Circular A-87 OMB Circular A-89 OMB Circular A-102 OMB Circular A-133 Appendix B: March 2000 Compliance Supplement Legislation Cash Management Improvement Act The Single Audit Act of 1984 Other Legislation via FinanceNet Regulatory Information RAINFO The Regulatory Affairs Information Home Page
Click here to access a helpful glossary of terms typically used in policies and procedures relating to Sponsored Programs


	Last Revised: August, 2007 Publisher: Sponsored Programs For Information Contact: jmu_grants@jmu.edu Privacy Statement

JMU Policies and Procedures

Indirect Costs

Sponsored Programs Proposals Pre-award and Post-award Procedures

Policy Guidelines for Sponsored Programs (MS Word)

JMU Internal Approval Form (MS Word)

Air Force Office of Scientific Research

Army Research Office

Department of Energy

Environmental Protection Agency

Federal Demonstration Partnership (FDP)

National Aeronautics Space Administration

National Science Foundation

National Institutes of Health (DHHS/PHS)

Office of Naval Research

US Department of Agriculture

US Department of Education

US Department of Defense

Miscellaneous

General

Educational Institutions

Nonprofit Institutions

Profit Organizations

State and Local Governments

Legislation

Regulatory Information