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JMU Policies which pertain to Sponsored Programs

Care and Use of Laboratory Animals

It is University policy that the procurement, housing, care and use of animals should conform to the National Institutes of Health (NIH) Guide for the Care and Use of Laboratory Animals NIH 86-23 (the Guide) or succeeding Editions and other relevant federal policies and procedures. The policy applies to all student/faculty research and teaching whether funded from external or internal sources.

Full Policy #2202
IACUC Web Page

Conflict of Interests

The purpose of this policy is to maintain the public's highest trust in public officers and employees of the university and to provide procedures for employees to abide by state law. Employees of the university are bound by the terms of the State and Local Government Conflict of Interests Act (Code of Virginia, ยง2.2-3100 et seq., hereafter "the Act"). A conflict of interest occurs when a university employee or officer, or a member of his/her immediate family has a personal interest, or benefits or suffers from his/her participation in a contract or transaction considered by JMU.

No JMU employee or officer shall have a personal interest in a contract with JMU, other than that employee or officer's own contract of employment.

Full Policy #1106

Conflict of Interests Disclosure for Sponsored Programs

These guidelines define general University policy and procedure regarding conflicts of interest in relationship to research or educational sponsored projects. Their purpose is to protect the credibility and integrity of the University's faculty and staff so that public trust and confidence in the University's sponsored research and educational activities is ensured.

Full Policy #2203
Significant Financial Interests Disclosure Form (.doc)
NIH Policy & Guidance: Financial Conflict of Interest
Frequently Asked Questions (last revised August 24, 2012)

Institutional Biosafety
Policy currently under revision

James Madison University recognizes the importance of conducting a broad spectrum of original problem-solving research which requires the use of recombinant DNA technology. Cognizant that these activities may be accompanied by some risks, the University requires that the activities by this policy be reviewed and approved by an Institutional Biosafety Committee (IBC) to ensure that it is conducted in accordance with the National Institutes of Health Guidelines For Research Involving Recombinant DNA Molecules as published in the Federal Register on 7/5/1995. This policy is in full compliance with the applicable federal and state laws and regulations. In addition, adherence to this policy shall not exempt investigators employing recombinant DNA molecules in their research from compliance with other applicable laws, regulations or policies (e.g. research with human subjects or research with animals).

Full Policy #2204
Guidelines For Research Involving Recombinant DNA Molecules (October 2011)

Institutional Review Board on the Use of Human Subjects in Research

According to the Code of Virginia (Title 37.1-234 through 238) human research is defined as "any...investigation designed to develop or contribute to general knowledge and which utilizes human subjects who may be exposed to the possibility of physical or psychological injury as a consequence of participation as subjects..."

Full Policy #1104
IRB Web Page

Misconduct in Research and Other Scholarly Work
Policy currently under revision

These assurances and procedures implement James Madison's Policy on Misconduct in Research and other scholarly work. This policy applies to all faculty and administrative staff in the performance of scholarly and creative activity and research conducted at JMU whether performed under external or internal funding. It meets the certification and requirement guidelines of Section 493 of the Public Health Service (PHS) Act as well as other Federal and State agencies and private foundations. James Madison University expects that the highest ethical standards as well as compliance with public laws and regulations will prevail in the conduct of its activities.

Full Policy #2205

Sponsored Programs Proposals: Pre-Award/Post-Award Procedures

This policy provides procedures for university employees to submit proposals to outside sponsors for instruction, research, training, service or other related project support that involves specific requirements for performance on the part of the University.

This policy applies to all JMU employees and governs university educational programming, research and scholarly endeavors sponsored in whole or in part by outside entities including government and industry. It does not apply to gifts or contributions handled through the JMU Foundation and the Division of University Advancement.

Full Policy #2201
Policy Guidelines for Sponsored Programs(.doc)

Internal Research Procedures

Cost-Sharing and Matching Funds Guidelines

Cost-sharing is a contribution, mandatory (as required by statute, regulation or written policy) or voluntary (amounts beyond the mandatory levels), of cash or services provided by the grantee institution or of third-party in-kind contributions to the overall costs of a sponsored project. If cost-sharing is required by the funding agency, the level and type of contributed support are generally specified in program guidelines or application instructions. Cost-sharing commitments should not normally be made in a proposal unless required and specified in the program announcement. Contracts do not require cost-sharing.

Full Document (.doc)

Program Income - Definition

A-110, Section .2, paragraph (x) - Program income means gross income earned by the University that is directly generated by a supported activity or earned as a result of the award (see exclusions in A-110, Section .24, paragraphs e and h).
PI/PD's shall apply the standards set forth herein in determining and accounting for program income related to projects financed in whole or in part with Federal funds.

Program income includes, but is not limited to, income from fees for services performed, the use or rental of real or personal property acquired under federally funded projects, the sale of commodities or items fabricated under an award, license fees and royalties on patents and copyrights, and interest on loans made with award funds.

Interest earned on advances of Federal funds is not program income. Except as otherwise provided in Federal awarding agency regulations or the terms and conditions of the award, program income does not include the receipt of principal on loans, rebates, credits, discounts, etc., or interest earned on any of them.

Guidelines for the Distribution of Indirect Cost Funds

Indirect Costs

Sponsored Programs Proposals Pre-award and Post-award Procedures


Click here to access a helpful glossary of terms typically used in
policies and procedures relating to Sponsored Programs










Useful Links:
-Office of Sponsored Programs (OSP)
-Sponsored Programs Accounting
-Office of Research and Scholarship
-Academic Affairs
-Office of Technology

Last Modified October 17, 2012
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