Sponsored Programs Administration & Accounting


Funding Advisor

April 2008

  Compliance Corner
  News Items
  Funding Resources & Announcements
  Selected Funding Opportunities
  Deadline Links
  Office Directory

Wishing Everyone a Warm and Sunny Spring!!!!
As always, please allow extra time for our office to assist you in processing your grant proposals to avoid unnecessary delays or missed deadlines.

REMINDER: Office hours - 8 am to 5 pm

  Updates from the Director: Fiscal Year End

JMU’s fiscal year-end is June 30th and approaching fast.  Please remember that Educational and General (Departmental) funds must be utilized by this date, and that all other Sponsored Programs have a June 30th ending date as well. 
Here are a few tips that might make the year end process run smoother for everyone:

  1. First, while active Sponsored Programs do not loose their funding at June 30th, processing disruptions like the ones described below suggest that you…Start early! 
  2. Since Accounts Payable and Payroll need to change budget years for expenditures, please expect some Finance system ‘down time’ to make this switch.  In addition, vendor payments and procurements from this fiscal year must be fully completed to be paid from this year’s funding.  Accordingly, Finance will establish a deadline, likely close to June 15th, for all payment transactions to be completed. 
  3. In addition to the item above, the Procurement Office must also complete purchase orders and product deliveries before June 30th.  Accordingly, deadlines will be issued that must be followed.
  4. Keep excellent records of purchases.  Along with being a JMU policy matter, records of expenses that have not posted to the Finance System are necessary if Sponsored Programs Accounting must “estimate” expenses for a project ending June 30th.  Failure to bill for an outstanding expense can result in charges back to the department that a sponsor will not pay.
  5. Consider Educational and General (E&G) Department ID’s (1xxxxx) that are used as matching dollars for an award.  Even though some Grant funding crosses fiscal years, these matching dollars DO NOT!  They will be lost if they are not used by June 15th.

June 30th can be a hectic time for many reasons.  Please plan and take action now so your award is not adversely impacted.  If you have any questions, please do not hesitate to contact our office for assistance.

Compliance Corner
  Webcast: Institutional Compliance with the NIH Public Access Policy

Originally aired on 3/7/08, this webcast explores the legal aspects of author rights management within the context of the new Public Access Policy adopted by the National Institutes of Health (NIH). Effective April 7, 2008, the new policy requires investigators to deposit their articles stemming from NIH funding in PubMed Central. Institutions confront a key set of issues raised by the need to ensure that authors maintain the legal rights required to allow compliance with the new policy.

View the webcast on the Association of Research Libraries web site

Please let us know if we can provide any further information.

  Information on the Use of Designated Fonts in NSF Proposals

The below information has come directly from NSF regarding new guidelines and font requirements. Please pass this information on to others in your department who submit proposals to NSF.

  1. Use of only the approved typefaces identified below, a black font color, and a font size of 10 points or larger must be used:
    • For Windows users: Arial, Helvetica, Palatino Linotype, or Georgia
    • For Macintosh users: Arial, Helvetica, Palatino, or Georgia
    • For TeX users: Computer Modern

A Symbol font may be used to insert Greek letters or special characters; however, the font size requirement still applies;

  1. No more than 6 lines within a vertical space of 1 inch; and
  2. Margins, in all directions, must be at least an inch.

Proposers are cautioned that proposals not in conformance with this guidance may be returned without review.

The full Proposal and Award Policies and Procedures Guide can be found at http://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf07140

News Items
  National Science Foundation Budget Increase Would Boost Research & Education

The National Science Foundation has requested a $6.8 billion budget for the upcoming year, a 13% increase from their current budget. The NSF is hoping to use this increase to put itself back on a doubling track. NSF's Director, Arden Bement, emphasized during a briefing regarding the new budget request that it is essential for the NSF's fate not to be dictated by a flat budget.


Bement said the increase would enable NSF to fund 1,370 new research grants and increase the funding rate from the current 21% to 23%. The plus-up also would strengthen programs for new investigators. NSF would spend $181.9 on the Faculty Early Career Development program, the agency's flagship program for young faculty. The Graduate Research Fellowship grant program would increase nearly 30%, from $28.6 million. Other program increases include:

  • $116.9 for cybersecurity research, including a 30% increase, to $15 million for the Scholarship for Service program
  • $47.4 million, up 15%, for international science and engineering, including for the International Research and Educational program to $15 million
  • $17 million for priority ocean research
  • $108.5 million for the Discovery Research K-12 program, up $8.5 million, to support applied research and innovation aimed at improving science, technology, engineering and mathematics education
  • $10 million, up $3 million, for research and evaluation in STEM


Funding Resources & Announcements - "HOT" LINKS
  Please visit the "funding sources" link at the following website for resource listings and searchable databases.


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Selected Funding Opportunities
  American Astronomical Society
Small Research Grants
Canadian Embassy
Canadian Studies Program Enhancement Grant
Funds for the Improvement of Postsecondary Education
Comprehensive Program

William T. Grant Foundation

William T. Grant Scholars Program

National Endowment for the Humanities

Preservation and Access: Humanities Collections and Resources
Preservation and Access Education and Training Grants
Small Grants to Libraries: "Soul of a People: Voices from the Writers' Project" - Library Outreach Programs

National Science Foundation
Virtual Organizations as Sociotechnical Systems
Communicating Hurricane Information
Robert Wood Johnson Foundation
Local Funding Partnerships Program
University of Queensland, Australia

Postdoctoral Research Fellowships

U.S. Geological Survey

National Earthquake Hazards Reduction Program

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  Small Research Grants
  • The American Astronomical Society is requesting proposals for its Small Research Grants program. The purpose of this program is to cover costs associated with any type of astronomical research.
  • Eligibility: The program is open to both U.S. and foreign astronomers with a PhD or equivalent. Graduate students are not eligible. Astronomers from smaller, less endowed institutions will be given priority. Proposals will be accepted from individuals not associated with an institution.
  • Funding: Awards range from $1,000 to $7,000.
  • Web: http://www.aas.org/grants/smrg.php
  • Deadline: May 1, 2008

Canadian Studies Program Enhancement Grant

  • The Program Enhancement Grant is designed to encourage scholarly inquiry and multidisciplinary professional academic activities that contribute to the development or expansion of a program dedicated to the study of Canada or Canada-U.S. relations. Of particular interest are innovative projects that promote awareness among students and the public about Canada and Canada-U.S. relations. Programs are encouraged that foster student mobility (exchanges, study tours, internships, scholarships) to Canada and that promote institutional linkages and research collaboration in priority areas with Canadian institutions. Institutions must demonstrate their funding support for the program and that they are bringing innovative ideas to the program.
  • Eligibility: This grant is intended to for U.S. four-year colleges, universities, and research institutions that undertake professional academic activities to further the development of a program dedicated to the study of Canada or Canada-U.S. relations at their institutions.
  • Funding: Institutions may request funding up to $18,000 per year.
  • Web: http://geo.international.gc.ca/can-am/washington/studies/canadianstudies-en.asp
  • Deadline: June 15, 2008
  Comprehensive Program
  • The purpose of the Comprehensive Program is to support and disseminate innovative reform projects that promise to be models for improving the quality of postsecondary education and increasing student access. Awards are made in a number of areas including: postsecondary education access; retention and completion; student preparation for college; cost-effectiveness; and curricula reform.
  • Eligibility: Institutions of higher education (IHEs), nonprofit organizations, other nonprofit organizations and/or agencies.
  • Funding: $2.5 million for 5-7 awards, each ranges from $400,000-$600,000 for a four year project.
  • Web: http://www.ed.gov/programs/fipsecomp/
  • Deadline: May 5, 2008
  William T. Grant Scholars Program
  • The William T. Grant Foundation announces its annual competition for the William T. Grant Scholars Program. Since its inception in 1936, the William T. Grant Foundation has had a constant purpose: to further the understanding of human behavior through research. Today, the majority of Foundation funding supports empirical studies that advance theory, as well as policy and practice, to improve the everyday settings of youth ages 8 to 25 in the United States. The Scholars Program is designed to foster career development among promising early-career researchers. Scholar awards support the pursuit of five-year research plans that will significantly expand researchers' expertise in different disciplines, methods, and/or content areas. The Foundation also organizes annual capacity-building activities to further strengthen Scholar's professional development. Applications are encouraged from promising early-career researchers who want to tackle questions important to theory and either policy or practice for improving youth settings. The Foundation is interested in applicants trained across a range of social, behavioral, and health sciences.
  • Eligibility: Grants are limited, without exception, to tax-exempt organizations.
  • Funding: Award recipients are designated William T. Grant Scholars. Each year, four to six Scholars are selected and each receives $350,000 distributed over five years. Awards are made to the applicant's institution. The William T. Grant Scholar Award must not replace the institutions current support of the applicant's research.
  • Web: http://tinyurl.com/c4rlo
  • Deadline: Nominations Due by July 9, 2008
  Preservation and Access: Humanities Collections and Resources
  • This grant program - Humanities Collections and Resources - combines support for activities that were funded previously through two separate grant categories: (a) Preserving and Creating Access to Humanities Collections, and (b) Reference Materials. Digital technology now makes possible unified access to geographically dispersed collections and the integration of reference materials with related sources and tools. The possibilities presented by advances in technology require a new grant category that encompasses the range of activities funded through the previous programs and encourages digital projects that codify, unite, integrate, or aggregate humanities collections and resources. Humanities Collections and Resources grants support projects that preserve and create intellectual access to such collections as books, journals, newspapers, manuscript and archival materials, maps, still and moving images, sound recordings, art, and objects of material culture. To ensure that significant collections are preserved and available for research, education, or public programming in the humanities, applications may be submitted for the following activities: (1) digitizing collections; (2) preservation reformatting; (3) conservation treatment; (4) deacidification of collections; (5) arranging and describing archival and manuscript collections; and (6) cataloging collections of printed works, photographs, recorded sound, moving image, art, and material culture.
  • Eligibility: Any U.S. nonprofit organization is eligible, as are state and local governmental agencies and tribal governments. Grants are not awarded to individuals.
  • Funding: Awards range from $50,000 to $350,000 for a two-year period. In rare circumstances, awards may exceed this amount. Successful applicants will be awarded a grant in outright funds, federal matching funds, or a combination of the two, depending on the applicant's preference and the availability of NEH funds.
  • Web: http://www.neh.gov/grants/guidelines/Collections_and_Resources.html
  • Deadline: July 15, 2008

Preservation and Access Education and Training Grants

  • These grants support national or regional (multi-state) education and training programs on the care and management of, and the creation of intellectual access to, library, archival and material culture collections. Eligible projects include: (a) the development and presentation of courses or programs on the care and management of collections for staff in cultural organizations who are responsible for the day-to-day care of collections; (b) the development and presentation of courses or programs that focus on the skills and knowledge required to provide or enhance intellectual access to humanities collections; (c) graduate programs in preservation and conservation; and (d) preservation field services that serve a multi-state region and provide surveys, consultations, workshops, reference services, and informational materials to the staff of institutions responsible for the care of humanities collections.
  • Eligibility: Any U.S. nonprofit organization is eligible, as are state and local governmental agencies and tribal governments. Grants are not awarded to individuals.
  • Funding: Awards normally are for two years, and typically range from $50,000 to a maximum of $525,000. Successful applicants will be awarded grant in outright funds, federal matching funds, or a combination of the two, depending on the applicant's preference and the availability of NEH funds. Matching funds are released when a grantee secures gift funds from eligible third parties.
  • Web: http://www.neh.gov/grants/guidelines/pet.html
  • Deadline: July 1, 2008

Small Grants to Libraries: "Soul of a People: Voices from the Writers' Project" - Library Outreach Programs

  • The Small Grants to Libraries program brings humanities public programming to libraries across the country. "Soul of a People: Voices from the Writers' Project" is a collaboration between the National Endowment for the Humanities, the American Library Association (ALA), and Spark Media, a Washington, D.C.-based production and outreach company. The library programs associated with "Soul of a People" are funded by a major grant from the National Endowment of the Humanities to the ALA.
  • Eligibility: Applications are invited from public, academic, and special libraries with IRS 501 (c) (3) tax exempt status. Individuals are not eligible.
  • Funding: Successful applicants will be awarded a grant in outright funds. Awards of $2,500 are normally made for a period of 24 months.
  • Web: http://www.neh.gov/grants/guidelines/SGL_Soul_of_a_People.html
  • Deadline: July 11, 2008

Virtual Organizations as Sociotechnical Systems

  • The Virtual Organizations as Sociotechnical Systems (VOSS) program supports scientific research directed at advancing the understanding of what constitutes effective virtual organizations and under what conditions virtual organizations can enable and enhance scientific, engineering, and education production and innovation. Levels of analysis may include (but are not limited to) individuals, groups, organizations, and institutional arrangements. Disciplinary perspectives may include (but are not limited to) anthropology, complexity sciences, computer and information sciences, decision and management sciences, economics, engineering, organization theory, organizational behavior, social and industrial psychology, public administration, and sociology. Research methods may span a broad variety of qualitative and quantitative methods, including (but not limited to): ethnographies, surveys, simulation studies, experiments, comparative case studies, and network analyses. VOSS funded research must be grounded in theory and rooted in empirical methods. It must produce broadly applicable and transferable results that augment knowledge and practice of virtual organizations as a modality. VOSS does not support proposals that aim to implement or evaluate individual virtual organizations.
  • Eligibility: Non-profit, non-academic organizations: Independent museums, observatories, research labs, professional societies and similar organizations in the U.S. associated with educational or research activities. Universities and Colleges: Universities and two- and four-year colleges (including community colleges) located and accredited in the US, acting on behalf of their faculty members.
  • Funding: $3 million for 10-15 new awards. Award sizes are expected to range from $50,000 to $400,000 in total costs (including indirect costs) for the period of the grant with durations up to three years.
  • Web: http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=503256
  • Deadline: July 11, 2008

Communicating Hurricane Information

  • In a joint announcement, NOAA (National Oceanic and Atmospheric Administration) and NSF call for proposals focusing on advancing fundamental understanding of the communication of hurricane outlooks, forecasts, watches, and warnings both to decision makers (i.e., emergency managers, elected officials) and to the general public.
  • Eligibility: Eligible research proposals must have at least one investigator from the social, behavioral, or economic sciences, and at least one from the physical sciences or engineering.
  • Funding: $2 million. NOAA and NSF anticipate making approximately a total of 6-12 awards for research projects. These awards will be for 1 to 3 years.
  • Web: http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=503246
  • Deadline: June 3, 2008


Local Funding Partnerships Program

  • Through the Local Funding Partnerships (LFP) program, the Robert Wood Johnson Foundation (RWJF) collaborates with local grantmakers to improve health outcomes for the most vulnerable among us. Local grantmakers propose a funding partnership by nominating community initiatives that offer creative solutions to critical health or health care problems.
  • Eligibility: Applicants may be either public entities or nonprofit organizations that are tax-exempt under Section 501(c) (3) of the Internal Revenue Code and are not classified as a private foundation under Section 509(a).
  • Funding: LIFP provides grants of $200,000 to $500,000 per project, which must be matched dollar for dollar by local grantmakers such as community foundations, family foundations, corporate grantmakers and others. The total award is paid out incrementally over a three-year or four-year period. In 2009, up to $6 million will be awarded through the program.
  • Web: http://www.lifp.org/html/apply/cfp.html
  • Deadline: July 8, 2008-Stage I Materials; November 12, 2008-Invited Stage II Proposals
Postdoctoral Research Fellowships
  • The University of Queensland invites applications for a limited number of Postdoctoral Research Fellowships in 2009, to be awarded to early career researchers of exceptional caliber wishing to conduct full-time research at the University in any of its disciplines.
  • Eligibility: An applicant must not have had more than five years full-time professional research experience or equivalent part-time experience since the award of a PhD, as at 30 June 2008. The assessment criteria will include the excellence of the researcher and the program of work to be undertaken. Applicants must have an outstanding track record relative to opportunity and have demonstrated capacity for undertaking original work. In addition, the selection process will also consider (a) the alignment of the proposed research with research areas of existing strength, or research areas that Faculties/Institutes wish to develop as priorities, and (b) the quality of the people with whom the Fellow will work.
  • Funding: The current salary range for the award is on a three-level scale from A$60,391- A$64,827 (2008 Salary Scales). Commencing salaries are based strictly on the number of full years' experience since receiving a doctorate. An appointee will be entitled to an economy class airfare (or where appropriate, a first class rail fare) for him/herself and dependants. The appointee will be required to participate in a superannuation scheme to which both the appointee and the University will contribute. The appointee will be entitled to reimbursement for relocation costs to a maximum level as outlined in the UQ Postdoctoral Research Fellowship Conditions of Award 2009. Maintenance funds of $10,000 in the first year of the Fellowship, and $5,000 in each of the two subsequent years will be made available to the Fellow to support research costs.
  • Web: http://tinyurl.com/2pk8mz
  • Deadline: May 19, 2008
National Earthquake Hazards Reduction Program
  • Applications are invited for research projects under the National Earthquake Hazards Reduction Program (NEHRP). The purpose of NEHRP is to provide products for earthquake loss reduction to the public and private sectors and by carrying out research on earthquake occurrence and effects.
  • Eligibility: Applications may be submitted by educational institutions, private firms, private foundations, individuals, and agencies of state and local governments.
  • Funding: The FY 2009 President's budget released on February 4, 2008, includes $3 million reduction for the USGS Earthquake Hazards Program (EHP) External Research Support. This represents a 47% reduction from FY 2008 and if enacted through the congressional appropriations process, would reduce the number of grants and cooperative agreements awarded. Approximately $3.4 million will be available for support of research grants and cooperative agreements in FY 2009. Based on awards in recent years, 75 to 100 new grants are funded each fiscal year. In general, grants do not exceed $100,000, with the majority of grants between $15,000 and $75,000.
  • Web: http://erp-web.er.usgs.gov/
  • Deadline: May 15, 2008

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Deadline Links

The following external links are funding deadlines organized by discipline. Please select the applicable discipline to access possible funding opportunities: (courtesy of The Grant Advisor Plus)

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Office Directory

John Hulvey, Director of Sponsored Programs Administration and Accounting
MSC 5728, JMAC-6, Suite 26

Sponsored Programs Administration:
Pre-Award & Post-Award (Non-fiscal)

JMAC-6, Suite 26
MSC 5728

Phone: 568-6872; Fax: 568-6240

Sponsored Programs Accounting :
Post-Award (Grants & Contracts)

JMAC-6, Suite 30
MSC 5713
Fax: 568-2397

Tamara Hatch, Associate Director

Sally Dickenson, Grants Specialist

Whitney Keister , Grants Specialist

Carolyn Strong, Research Coordinator
IRB & IACUC Contact

Amanda Wimer , Executive Assistant

Donna Crumpton
, Financial Administrator

Brenda Seifried, Financial Administrator

Kyra Shiflet, Financial Administrator

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Sponsored Programs Administration & Accounting
April 2008