Office of Sponsored Programs Administration & Accounting

 
     
 
       
     
   
     
   
     
     

REMINDER: Office Hours:
Monday-Thursday: 8 a.m. to 5 p.m.

 
Fridays: 8 a.m. to Noon  

Updates from the Director

 

FISCAL YEAR-END PREPARATIONS

The month of June can be hectic for anyone administering or managing a sponsored project. Beware that Accounts Payable is required to shut down operations to allow for a smooth closing of JMU's Fiscal Year on June 30. This cut off will occur on June 15 this year. This means that certain expenditures like travel reimbursements, stipend payments, and financial aid payments that are generally processed immediately may not process for several weeks until Fiscal Year 2014 is opened in July. Please plan accordingly and submit expenditure documents early if a June payment is necessary.

Please note that while most University funds do not automatically 'carry over' into Fiscal Year 2014, sponsored programs funding will carry over if the award period for the project extends into next fiscal year.  That is, if your project end-date is June 30 you should complete all your expenditures by June 30.  However, if your end-date is September 30, the award funds will remain available through September 2013.

Another issue with June is what month expenditures post to the General Ledger. Small Purchase Charge Card expenses recorded on your June Statement will post to June; however, the payroll for the end of the month will not post until July, causing one payroll to post in June and three to post in July.

In general, the fiscal year-end processing causes a stoppage in many processes. If it is necessary to record an expense in June, please process those transactions as early as possible to avoid problems.

 
Compliance Corner  

Department of Health and Human Services, National Science Foundation - Officials Speak on Plagiarism as Research Misconduct

The May 6 Plagiarism Workshop, sponsored by Colorado State University, featured the enforcement perspectives of two key federal funding agencies: the National Science Foundation (NSF) and HHS. Investigative Scientist Scott J. Moore, from the NSF Office of the Inspector General, presented "To Cite or Not to Cite: The Plagiarist's Dilemma." John Dahlberg, deputy director of the HHS Office of Research Integrity, spoke about how ORI investigates allegations of research misconduct involving plagiarism. An archive of the program is available.
Link: http://new.livestream.com/coloradostateu/events/2088755


Group Posts FAQs, Urges Support for 'FASTR' Bill


The Scholarly Publishing and Academic Resources Coalition (SPARC), which is advocating for passage of the Fair Access to Science and Technology Research Act (FASTR), has posted a series of frequently asked questions (FAQs) "for university administrators and faculty" to explain the bill. Introduced in both the House and Senate Feb. 14, FASTR would require federal agencies to make publicly funded research available for free and dovetails with, but does not entirely duplicate, an "open access" effort by the Office of Science and Technology Policy. The FAQs describe what an investigator might be required to do under the act as well as why it is needed. The answer to the latter question is: "In scholarship, discovery is a cumulative process – new knowledge builds on earlier findings. Because broad, timely sharing of research fuels this ongoing process, the Internet offers an unprecedented and cost-effective means to accelerate scientific advancement, and to apply new computational analysis techniques to further fuel discovery and spur innovation. The bill recognizes this potential and helps facilitate its realization."
Link: http://www.sparc.arl.org/resources/sparc-faq-for-the-fair-access-to-science-and-techn.shtml#6