Sponsored Programs Administration & Accounting

Compliance Corner
News Items
Funding Resources & Announcements
Selected Funding Opportunities
Deadline Links
Office Directory



Funding Advisor

August 2010

August 2010

Welcome back Faculty and Students!

We hope you had a wonderful break!

As always, please allow extra time for our office to assist you in processing your grant proposals to avoid unnecessary delays or missed deadlines.

REMINDER: Office Hours: 8 a.m. to 5 p.m.

  Updates from the Director

Allowable Costs on Sponsored Projects

When budgeting for projected costs on all sponsored projects regardless of source, we use and comply with the federal guide OMB A-21.  A-21 is a publication by the Office of Management and Budget Circular A-21 (codified: 2 CFR Part 220, Principles for Determining Costs Applicable to Grants, Contracts, and Other Agreements with Educational Institutions). 

The main sections of the circular provide the principles for determining allowable expenses charged to federal awards, the procedures for determining the F&A (facilities and administrative/indirect) rate, and the most frequently used, Section J, which covers specific items of cost.  For example, Section J. #3 says that costs of alcoholic beverages are unallowable, and J. #17 says that entertainment costs are unallowable.  Section J. #10 details how compensation for personal services, or salaries, should be charged to sponsored agreements, and the documentation requirements for payroll charges, including effort reporting.  When Section J fails to specify if an item is allowable or not, we fall back on the basic principles.

Basic Principle:  The cost must be reasonable, allocable to sponsored agreements, and consistently treated in like circumstances.  The terms reasonable and allocable are discussed in OMB A-21.  For example, to be reasonable, a cost must pass the “prudent person” test.  Ask yourself the question, “Would a prudent person have purchased that good or service for the same purpose and price?”  A cost is allocable if it is incurred solely to advance the work under the agreement, or may be applied to multiple projects by some reasonable allocation method.  Note what the circular says regarding shifting costs:  “Any costs allocable to a particular sponsored agreement under the standards provided in the Appendix may not be shifted to other sponsored agreements in order to meet deficiencies caused by overruns or other fund considerations, to avoid restrictions imposed by law or by terms of the sponsored agreement, or for other reasons of convenience.”  Auditors search for evidence of cost shifting.

Direct vs. Indirect Costs:
A-21 describes the types of costs appropriate for direct charges costs and those which should be charged as F&A (indirect) costs.  Sensitive items of cost which should normally be charged as indirect costs are administrative and clerical salaries and fringe benefits, general office supplies, postage, and local telephone costs.  For more discussion of these types of F&A expenses, go to http://www.jmu.edu/sponsprog/RegsCompliance.html.

When developing your project budget and you have questions about allowable costs, contact the Office of Sponsored Programs staff. We will be glad to discuss your circumstances.  The complete OMB Circular A-21 can be accessed at http://www.whitehouse.gov/omb/rewrite/circulars/a021/a21_2004.html

Compliance Corner

Compliance Items

Please check back next month for Compliance Updates.

News Items
  News Items

Please check back next month for News Items

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Funding Resources & Announcements - "HOT" LINKS
  Please visit the "funding sources" link at the following website for program listings and searchable databases.


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Selected Funding Opportunities
  The Jeffress Memorial Trust
Environmental Protection Agency
Black Carbon's Role in Global to Local Scale Climate and Air Quality
Calvin K. Kazanjian Economics Foundation

The National Science Foundation

NSF Scholarships in Science, Technology, Engineering, and Mathematics (S-STEM)
Cultural Anthropology
Science, Technology, Engineering, and Mathematics Talent Expansion Program (STEP)
Advances in Biological Informatics
Research Experiences for Undergraduates (REU)
Expeditions in Computing
NSF/NEH/SI: Documenting Endangered Languages (DEL)
Energy for Sustainability
Biotechnology, Biochemical, and Biomass Engineering (BBBE)
Partnerships for Innovation (PFI)
Research Corporation for Science Advancement

Cottrell College Science Awards

Single Investigator Awards

The Department of the Interior

Partners for Fish and Wildlife Program

Whitehall Foundation, Inc.

Grant Programs

National Endowment for the Humanities

Collaborative Research Grants

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  • The purpose of the Jeffress Trust is to support basic research in chemical, medical or other scientific fields through grants to educational and research institutions in the Commonwealth of Virginia. Grants are given to assist scientists in such institutions to conduct investigations in the natural sciences, generally considered to include chemistry, physics, biology (with the exception of field studies, classification, other largely observational studies), studies in the basic medical sciences, such as biochemistry, microbiology, and others.
  • Funding: Funds should be requested for only one year, maximum $30,000.  After the first year, one-year renewals can be requested for up to $10,000 per year for up to two additional years. 
    Direct expenses for the project will be provided, normally including undergraduate or graduate student summer stipends; summer stipends for principal investigators who lack other support for research in the summer months (up to two months at the monthly maximum rate of $3,000 per month or $6,000 for the summer.  Up to $1,000 will be allowed for national or local travel with sponsor funding. No funds will be approved for indirect costs, international travel, tuition and fees, or fringe benefits including FICA.
  • To review applicant guidelines : http://www.wm.edu/offices/grants/preaward/external/scitechfundsourcesatoz/Jeffress/index.php
  • General policy guidelines: https://www.wm.edu/offices/grants/preaward/external/scitechfundsourcesatoz/Jeffress/Jeffress%20Guidelines.pdf
  • Deadline: September 1, 2010; March 1, 2011

Black Carbon's Role in Global to Local Scale Climate and Air Quality

  • The U.S. Environmental Protection Agency (EPA), as part of its Science to Achieve Results (STAR) program, is seeking applications proposing research into black carbon (BC), related co-pollutants, and other short lived climate forcers (SLCF) and their effects on climate change and air quality. EPA is interested in research that investigates the emission sources, the global to local scale emissions inventory, and applies modeling tools to assess BC, co-pollutants and other SLCF in a climate and air quality context. Applications may also evaluate the impact of long range transport of BC, co-pollutants and SLCF, or develop and assess metrics for comparing the impacts of BC, co-pollutants and SLCF simultaneously in a climate and air quality context on the time scale of a decade to a century. In addition to regular awards, this solicitation includes the opportunity for early career projects.
  • Eligibility: Public nonprofit institutions/organizations (includes public institutions of higher education and hospitals) and private nonprofit institutions/organizations (includes private institutions of higher education and hospitals) located in the U.S., state and local governments, Federally Recognized Indian Tribal Governments, and U.S. territories or possessions are eligible to apply.
  • Funding: Approximately $7 million for 6 regular awards and 3 early career awards.
  • Web: http://www.epa.gov/ncer/rfa/2010/ 2010_star_blackcarbon.html
  • Deadline: September 22, 2010
  •  While the Kazanjian Foundation maintains a vital interest in the overall efforts to increase economic literacy, the Board of Trustees will give special attention to proposals and projects with national impact that address the following issues: (a) The Foundation has an abiding interest in elevating the nation's understanding of the need for economic education. It will support programs that raise various public's participation in economic education and/or create a demand for greater economic literacy; (b) The application of new strategies for teaching economics including on-line and web-based instruction is of interest to the Foundation; (c) Projects, policy studies, or programs that encourage measurement of economic understanding more often and/or more effectively are of specific interest; and (d) The large number of students at risk of leaving school, and hence never effectively participating in the nation's economic system are of concern to the Foundation. Programs that help otherwise disenfranchised youth and/or young adults with children learn to participate in the economic system are very important to the Foundation.

  • Eligibility: Only IRS Approved 501(C)(3) organizations are eligible to receive grants.
  • Web: http://www.kazanjian.org
  • Deadline: September 15, 2010

NSF Scholarships in Science, Technology, Engineering, and Mathematics (S-STEM)

  • This program makes grants to institutions of higher education to support scholarships for academically talented, financially needy students, enabling them to enter the workforce following completion of an associate; baccalaureate; or graduate-level degree in science and engineering disciplines. Grantee institutions are responsible for selecting scholarship recipients, reporting demographic information about student scholars, and managing the S-STEM project at the institution.The program does not make scholarship awards directly to students; students should contact their institution’s Office of Financial Aid for this and other scholarship opportunities.
  • Web: http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=5257&org=NSF&sel_org=NSF&from=fund
  • Deadline:  August 12, 2010

Cultural Anthropology

  • The Cultural Anthropology Program accepts proposals for a variety of project types: Senior Research proposals (that is, research proposals from scholars with PhDs or equivalent degree); proposals for Doctoral Dissertation Research Improvement Grants; Cultural Anthropology Scholars awards (for research-related, post-PhD training); and CAREER proposals. The Program will also consider proposals for workshops and training programs, as well as supplements to current awards to support Research Experience for Undergraduates (REU) and Research Experience for Graduate Studies (REG). Research in all sub-fields of cultural anthropology is eligible. Successful proposals are characterized by clear research questions and propositions that will be put to the test through meticulous attention to research design, data collection, and analysis.
    For more details about the various funding opportunities within the Cultural Anthropology Program, please consult the Cultural Anthropology Program Overview page.
  • Web: http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=5388&org=NSF&sel_org=NSF&from=fund
  • Deadline:  August 15, 2010


  • The Sociology Program supports basic research on all forms of human social organization -- societies, institutions, groups and demography -- and processes of individual and institutional change. The Program encourages theoretically focused empirical investigations aimed at improving the explanation of fundamental social processes. Included is research on organizations and organizational behavior, population dynamics, social movements, social groups, labor force participation, stratification and mobility, family, social networks, socialization, gender roles, and the sociology of science and technology. The Program supports both original data collections and secondary data analysis that use the full range of quantitative and qualitative methodological tools. Theoretically grounded projects that offer methodological innovations and improvements for data collection and analysis are also welcomed. Click here for information on Strengthening Qualitative Research through Methodological Innovation and Integration. The Sociology Program also funds doctoral dissertation research to defray direct costs associated with conducting research, for example, dataset acquisition, additional statistical or methodological training, meeting with scholars associated with original datasets, and fieldwork away from the student's home campus. Please click here for additional information on the Sociology Doctoral Dissertation Improvement Grant.
  • Web: http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=5369&org=NSF&sel_org=NSF&from=fund
  • Deadline:  August 15, 2010

Science, Technology, Engineering, and Mathematics Talent Expansion Program  (STEP)

  • The Science, Technology, Engineering, and Mathematics Talent Expansion Program (STEP) seeks to increase the number of students (U.S. citizens or permanent residents) receiving associate or baccalaureate degrees in established or emerging fields within science, technology, engineering, and mathematics (STEM). Type 1 proposals are solicited that provide for full implementation efforts at academic institutions. Type 2 proposals are solicited that support educational research projects on associate or baccalaureate degree attainment in STEM.
  • Web: http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=5488&org=NSF&sel_org=NSF&from=fund
  • Letter of Intent Deadline:  August 17, 2010
  • Full Proposal Deadline: September 28, 2010

Advances in Biological Informatics

  • The Advances in Biological Informatics (ABI) program seeks to encourage new approaches to the analysis and dissemination of biological knowledge for the benefit of both the scientific community and the broader public. The ABI program is especially interested in the development of informatics tools and resources that have the potential to advance, or transform, research in biology supported by the Directorate for Biological Sciences at the National Science Foundation. The ABI program accepts two major types of proposals: Innovation awards that seek to pioneer new approaches to the application of informatics to biological problems and Development awards that seek to provide robust cyberinfrastructure that will enable transformative biological research.
  • Web: http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=5444
  • Funding: $22 million for 20-30 awards.
  • Deadline: August 23, 2010

Research Experiences for Undergraduates (REU)

  • The Research Experiences for Undergraduates (REU) program supports active research participation by undergraduate students in any of the areas of research funded by the National Science Foundation. REU projects involve students in meaningful ways in ongoing research programs or in research projects specifically designed for the REU program. This solicitation features two mechanisms for support of student research: (1) REU Sites are based on independent proposals to initiate and conduct projects that engage a number of students in research. REU Sites may be based in a single discipline or academic department, or on interdisciplinary or multi-department research opportunities with a coherent intellectual theme. Proposals with an international dimension are welcome. A partnership with the Department of Defense supports REU Sites in DoD-relevant research areas. (2) REU Supplements may be requested for ongoing NSF-funded research projects or may be included as a component of proposals for new or renewal NSF grants or cooperative agreements. Undergraduate student participants in either Sites or Supplements must be citizens or permanent residents of the United States or its possessions.
  • Web: http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=5517&org=NSF&sel_org=NSF&from=fund
  • Deadline:  August 25, 2010

Expeditions In Computing

  • The Directorate for Computer and Information Science and Engineering (CISE) has created the Expeditions in Computing (Expeditions) program to provide the CISE research and education community with the opportunity to pursue ambitious, fundamental research agendas that promise to define the future of computing and information. In planning Expeditions, investigators are encouraged to come together within or across departments or institutions to combine their creative talents in the identification of compelling, transformative research agendas that promise disruptive innovations in computing and information for many years to come.
  • Eligibility:U.S. academic institutions accredited in, and having a campus located in the U.S., with undergraduate, masters, and doctoral programs in computer and information science and engineering fields may submit proposals as lead or collaborative institutions. Subawardees may include two-and four-year colleges, non-profit non-academic organizations such as independent museums, institutes, observatories, professional societies and similar organizations in the US that are directly associated with education or research activities in the computing and information fields. Other organizations such as national laboratories, for-profit organizations and organizations in other countries may participate in the proposed activities if they have independent sources of support; they will not be supported by NSF.
  • Funding: $30,000,000 total for each competition, subject to the availability of funds. Expeditions projects with annual budgets up to $2,000,000 for durations of five years will be supported.
  • Web: http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=503169
  • Deadline: September 10, 2010

NSF/NEH/SI: Documenting Endangered Languages (DEL)

  • This multi-year funding partnership between the National Science Foundation (NSF) and the National Endowment for the Humanities (NEH) supports projects to develop and advance knowledge concerning endangered human languages. Made urgent by the imminent death of an estimated half of the 6000-7000 currently used human languages, this effort aims also to exploit advances in information technology. Funding will support fieldwork and other activities relevant to recording, documenting, and archiving endangered languages, including the preparation of lexicons, grammars, text samples, and databases. Funding will be available in the form of one- to three-year project grants as well as fellowships for up to twelve months. At least half the available funding will be awarded to projects involving fieldwork. The Smithsonian Institution's National Museum of Natural History (NMNH) will participate in the partnership as a research host, a non-funding role.
  • Eligibility: Academic institutions and non-profit, non-academic organizations located in the United States are eligible. For-profit organizations are not eligible to apply to this program. However, personnel in for-profit organizations may participate as co-investigators.
  • Funding: $2 million annually for 18-22 awards, including 12 fellowships.
  • Web: http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=12816
  • Deadline: September 15, 2010

Energy for Sustainability

  • The Energy for Sustainability program supports fundamental research and education that will enable innovative processes for the sustainable production of electricity and transportation fuels. Processes for sustainable energy production must be environmentally benign, reduce greenhouse gas production, and utilize renewable or bio-based resources that are abundant in the United States. The most abundant and sustainable source of renewable energy is the sun. The Energy for Sustainability program emphasizes two themes which harness solar energy to make fuels and electrical power: biofuels,& bioenergy, and photovoltaic solar energy. In addition, this program also supports research in wind and wave energy, sustainable energy technology assessment, and fuel cells.
  • Web: http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=501026
  • Deadline: September 23, 2010; March 3, 2011

Biotechnology, Biochemical, and Biomass Engineering  (BBBE)

  • The Biotechnology, Biochemical, and Biomass Engineering (BBBE) program supports fundamental engineering research that advances the understanding of cellular and biomolecular processes (in vivo, in vitro, and/or ex vivo) and eventually leads to the development of enabling technology and/or applications in support of the biopharmaceutical, biotechnology, and bioenergy industries, or with applications in health or the environment.  Quantitative assessments of bioprocesses are considered vital to successful research projects in the BBBE program. 
    Fundamental to many research projects in this area is the understanding of how biomolecules and cells interact in their environment, and how those molecular level interactions lead to changes in structure, function, phenotype, and/or behavior.  The program encourages proposals that address emerging research areas and technologies that effectively integrate knowledge and practices from different disciplines, and effectively incorporate ongoing research into educational activities.
    Research projects of particular interest in BBBE include, but are not limited to:
    • Metabolic engineering and synthetic biology
    • Quantitative systems biotechnology
    • Tissue engineering and stem cell culture technologies
    • Protein engineering/protein design
    • Development of novel "omics" tools for biotechnology applications
  • Web: http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=501024&org=NSF&sel_org=NSF&from=fund
  • Deadline:  September 23, 2010; March 3, 2011

Partnerships for Innovation (PFI)

  • One of the general goals of the Partnerships for Innovation Program (PFI) is to stimulate the transformation of knowledge created by the research and education enterprise into innovations that create new wealth; build strong local, regional, and national economies; and improve the national well-being. Aligned with this goal, the PFI competition for FY 2011 funds will provide support for innovation capacity building to sustained, dynamic interactive knowledge-enhancing partnership groups composed of academic researchers and small business (as defined by the Small Business Administration (SBA)) practitioners focused on intense exploration, re-definition, and creation of novel platforms for translating research and moving it towards impact.
  • Eligibility: The basic organizational core of each proposed knowledge-enhancing partnership group must be composed of an academic lead institution and, at a minimum, two small businesses.
  • Funding: $7 million for 9-11 awards. Awards may be up to $600,000 with an award duration of two or three years.
  • Web: http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=5261
  • Letter of Intent Deadline: October 1, 2010
  • Proposal Deadline: December 4, 2010

Cottrell College Science Awards

  • The Cottrell College Science Awards support research in astronomy, chemistry, physics and closely related fields that significantly overlap with research in these three disciplines at public and private, predominantly undergraduate colleges. The projects proposed are judged on the basis of scientific originality, significance, feasibility, overlap with the three core disciplines and the ability of the institutional environment to sustain the activity. The involvement of undergraduate students in the research is expected, and is an important factor in most awards.
  • Web: http://www.rescorp.org/cottrell-college-science-awards
  • Eligibility: Applications will be accepted from faculty members at public and private institutions of higher education in the United States. The applicant's home department must offer at least the baccalaureate, but not doctoral, degrees in the applicant's discipline. The institutional environment and support for research are important considerations in evaluating the potential of the proposal. The principal investigator must have a faculty appointment in a department of astronomy, chemistry or physics, or, if from another department, propose research that significantly overlaps with research in one of these three disciplines. At the time of application the applicant must be within the first three years of her (his) first tenure track appointment, and within twelve years of receiving her (his) doctoral degree.
  • Funding: The total funding requested from Research Corporation for Science Advancement must be $35,000. An institutional matching contribution to the project of $10,000 is required for all applicants. Although all awards are for $35,000 and a match of $10,000, a budget page where expenses are justified is required. Awards are approved for two years with a single, one-year extension possible to expend remaining funds.
  • Deadline: September 15, 2010

Single Investigator Awards

  • Cottrell College Science Awards provide direct expenses for support of the proposed research. The total funding from Research Corporation for Science Advancement must be $35,000. An institutional match of $10,000 is required for all applicants. Expenses are limited to five budget categories: equipment, supplies, student stipends, faculty stipends, and travel away from the home institution to conduct research. Requests for Research Corporation for Science Advancement funds have the following limits: supplies up to $6,000 per year, student summer stipends up to $3,500 for 10 weeks, faculty summer stipends up to $7,500 for 8 weeks, travel costs to conduct research and reasonable fees for instrument use off campus up to $2,500 per year. No indirect costs or fringe benefits (other than FICA at 7.65%) are allowed from RC funds.
  • Web: http://www.rescorp.org/cottrell-college-science-awards/single-investigator-awards
  • Eligibility: The principal investigator must have a faculty appointment at a US college or university in a department of astronomy, chemistry or physics, or, if from another department, propose research that significantly overlaps with research in astronomy, chemistry or physics. Faculty who have had a previous CCSA award or whose appointment is in a department or school of engineering or medicine are not eligible. The applicant’s home department must offer at least baccalaureate, but not doctoral, degrees. At the time of application the applicant must be within the first three years of her/his first tenure track appointment.
  • Pre-Proposals (REQUIRED): September 15, 2010
  • Full Proposals (To Invited Investigators): November 15, 2010

Partners for Fish and Wildlife Program

  • The Interior Department seeks applications to provide direct technical and financial assistance to private landowners interested in restoring, enhancing, and managing fish and wildlife habitats on their land. Projects may include habitat restoration or enhancement projects.
  • Eligibility: Colleges and universities; nonprofit organizations; state, local, and Native American governments; and qualified individuals.
  • Funding: $60,000.
  • Web: http://www.grants.gov, CFDA #15.631
  • Deadline: September 30, 2010

Grant Programs

  • The Foundation offers Research Grants and Grants-in-Aid. Research grants in neurobiology are available to established scientists of all ages working at accredited institutions in the United States. Applications will be judged on the scientific merit and the innovative aspects of the proposal as well as the competence of the applicant. Research grants of up to three years will be provided. A renewal grant with a maximum of two years is possible, but it will be awarded on a competitive basis. Research grants will not be awarded to investigators who have already received, or expect to receive, substantial support from other sources, even if it is for an unrelated purpose. The Grants-in-Aid program is designed for researchers at the assistant professor level who experience difficulty in competing for research funds because they have not yet become firmly established. Grants-in-Aid can also be made to senior scientists. All applications will be judged on the scientific merit and innovative aspects of the proposal, as well as on past performance and evidence of the applicant's continued productivity.
  • Funding: Research grants normally range from $30,000 to $75,000 per year. Grants-in-Aid are awarded for a one-year period and do not exceed $30,000.
  • Web: http://www.whitehall.org/
  • Deadline: October 1, 2010; January 15, 2011; April 15, 2011

Collaborative Research Grants

  • Collaborative Research Grants support original research undertaken by a team of two or more scholars, for full-time or part-time activities for periods of at least one year up to a maximum of three years. Support is available for various combinations of scholars, consultants, and research assistants; project-related travel; field work; applications of information technology; and technical support and services. All grantees are expected to communicate the results of their work to the appropriate scholarly and public audiences. Eligible projects include: (a) research that significantly adds to knowledge and understanding in the humanities; (b) conferences on topics of major importance in the humanities that will benefit scholarly research; (c) archaeological projects that include the interpretation and communication of results (projects may encompass excavation, materials analysis, laboratory work, field reports, and preparation of interpretive monographs); and (d) research that uses the knowledge and perspectives of the humanities and historical or philosophical methods to enhance understanding of science, technology, medicine, and the social sciences.
  • Eligibility: Eligibility is limited to institutional applicants and project directors without an institutional affiliation.
  • Funding: Awards are made for at least one year up to a maximum of three years and normally range from $25,000 to $100,000 per year.
  • Web: http://www.neh.gov/grants/guidelines/Collaborative.html
  • Deadline: October 28, 2010

Deadline Links

The following external links are funding deadlines organized by discipline. Please select the applicable discipline to access possible funding opportunities: (courtesy of The Grant Advisor Plus)

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Office Directory

John Hulvey, Director of Sponsored Programs Administration and Accounting
MSC 5728, JMAC-6, Suite 26

Sponsored Programs Administration:
Pre-Award & Post-Award (Non-fiscal)

JMAC-6, Suite 26
MSC 5728

Phone: 568-6872; Fax: 568-6240

Sponsored Programs Accounting :
Post-Award (Grants & Contracts)

JMAC-6, Suite 30
MSC 5713
Phone: 568-4623; Fax: 568-2397

Tamara Hatch, Associate Director

Sally Dickenson, Grants Specialist

Whitney Gardner, Grants Specialist

Carolyn Strong, Research Coordinator
IRB & IACUC Contact

Amanda Brown , Executive Assistant
x8-6872 or x8-4623

Donna Crumpton
, Financial Administrator

Brenda Seifried, Financial Administrator

Kyra Shiflet, Financial Administrator

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Sponsored Programs Administration & Accounting
August 2010