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  • May 9: Graduate Commencement Ceremony
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  • May 9: Graduate Commencement Ceremony
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  • May 9: Graduate Commencement Ceremony
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Human Subjects

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Protocol Submission Procedure


Protocol Submission Deadline

**All protocols submitted AFTER the deadline WILL NOT be reviewed until the NEXT scheduled meeting!

All projects are to be submitted to the Office of Research Integrity both electronically and in hard copy "signed" by all responsible researchers and faculty advisor (if student).

If you are planning a research project that includes the use of human subjects, then your protocol must be approved by JMU's Institutional Review Board (IRB) before you can commence the research. The steps outlined below should guide you through the IRB application process.

Procedures for Submitting Proposed Human Subject Protocols:

  1. Submit the printed original, signed and completed protocol package to the IRB at Office of Research Integrity, MSC 5738.
  2. Submit an electronic copy of your protocol to researchintegrity@jmu.edu. All proposals must be submitted using MS Word (.doc) format.
  3. Protocols to be reviewed should be received by IRB not less than 3 weeks prior to the date approval is required.
  4. The Principal Investigator must receive notification of approval from the IRB prior to beginning the research project.
  5. All responsible researchers and faculty advisor (if student) listed on protocol must successfully complete the Social/Behavioral, Basic Course CITI training before IRB approval will be granted.
  6. On approval, start and expiration dates will be assigned for the project, and a copy of the Action of the Board form will be sent to the principal investigator(s) and faculty advisor (if student).

Protocol approval will be for a maximum of (1) year.

The principal investigator will be contacted annually to verify the status of the project.

If no significant change in the protocol has occurred, renewal approval may be extended for a year, until the maximum period of three years has been met.

Any significant change in the protocol requires a new application and the IRB’s approval.

Approval will be canceled for discontinued projects.

Internal Review Process

Once we receive your electronic Human Research Review Request, ORI will review it to check for any errors, make edits, and/or provide suggestions. Although the ORI does not approve the protocols, we are in a position to see the types of issues that cause them to be returned for additional changes. As a service to you, we try to make sure that each protocol is submitted without any missing information in order to maximize your chances for a speedy review.

Reviewers are given (5) business days to review each completed protocol.

Please note you will not receive approval until a hard copy signed by the researcher(s) and the research advisor (if student) is submitted and IRB training is completed by all responsible researchers and the research advisor. Without a signed hard copy or completed training we cannot move forward with the approval process.  Please complete both as early on as possible to avoid any unnecessary delays.

Once your protocol is approved you will receive an approval email followed by the IRB Approval Memo with a copy of Action of the Board (AOB) signed by the IRB chair via campus mail. Please save the AOB for your records.

Please submit a Close-Out Form for Research Project within 30 days of your project end date. Multi-year projects will need to be submitted annually. Although the IRB office sends reminders, it is ultimately your responsibility to submit the continuing review report in a timely fashion to ensure there is no lapse in IRB approval.