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Self Help

Notes for All
Notes for Approvers
Vocabulary List
Form Fields Description

Notes for All

Course Information Available
Course information that you enter on the forms is available in all three areas:

New Subject Identifier
If you want a new subject identifier, click "Create Subject Identifier" on the left navigation to get a new form which opens in a new window. Enter your data and click [Submit]. The new subject identifier appears in the Subject Identifier field.

New Fields
Fields below appear on the online form. They did not appear on the previous hard-copy (a.k.a. print) form.

  Field   Defined

  Course Component

  This field only appears in e-campus and Student Administration (SA). SA is part of
  PeopleSoft (PS). The options listed in the drop-down box are set by PS and cannot be
  changed. If you have questions regarding the type of course component to choose, contact
  us or the Office of the Registrar.

  Short Course Title

  This field only appears on the student transcript.

Consistent Format

  • Enter "permission of the instructor" in the "Course Corequisites" or "Course Prerequisites" field if that is required as a prerequisite or corequisite for your course.
  • Specific fields, "Course Title" and "Short Course Title", automatically convert to capital letters. You don't need to type all caps.
  • Enter in corequisite and prerequisite fields if both requirements are the same.

Voting Information for Undergraduate Courses

Academic Unit Level

College Level

Other Areas

University Level

Manual Approvers

Faculty Member
  College C & I Chair
   Reviews and Discusses
General Education
  All faculty can review
for 15 working days.
College C & I Chair
The Graduate School
College Dean

   Post Course      Votes          

2 Voters
   AU Head
     If approved, goes to
   University Review
     These areas are
   not dependent on
   each other.

Vice Provost for
Academic Affairs
   AU C & I Chair                
AU C & I Chair
   Posts for
   College Review
         Both can be
   notified. Both must
   sign off before it
   goes to the
   University Level.

C & I = Curriculum and Instruction
Cross Listing Course: occurs in two colleges. Both colleges review concurrently.

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Notes for Approvers

Review Course Information for Approval
If you don't see a course to review and approve on the "Courses Needing Approval" page, click "Curriculum Home", then
click "My Courses Needing Approval" on the left navigation panel. You can see the course now because the Home Page sets all the cookies there.

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Vocabulary List

  Word or Phrase Defined

  Academic Unit C&I Chair

This person votes for the Academic Unit.

  Academic Unit Head

This person votes for the course.

  College C&I Chair

This person posts for University review and sees “count votes”. Others don’t see the votes.


Combine two or more academic units for a program or a specific class.


A person submits a proposal.


Any person at college level can view courses. You can email the College C&I Chair for any questions and/or comments.


The course may be voted on.

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Form Fields Description

Field Name Description    Example(s)

  Anticipated Course
  Start Semester

Current calendar year and the next calendar year all appear by default. Select the specific semester.

   Fall 2008
   Spring 2008
   Summer 2008
   Fall 2009
   Spring 2009
   Summer 2009

  Anticipated Schedule
  of Offering

Enter the number and size of sections to be taught during a typical academic year.

   Three 35-student sections each fall and two
   35-student sections each spring.

  Class Size

Maximum number of students anticipated for the course. Each college determines the maximum number of students for their classrooms/labs.

   16, 25, 100, 150 (undergraduate)
   15 (typical class size for graduate courses) 

  Course Component

Course component is a specific type of course.

   Field Studies
   Independent Study
   Research Project 
   Thesis Preparation
   Thesis Research

  Course Corequisites

A course is required to be taken in conjunction with another course.

   ISAT 421. Environmental Policy and

   3 credits. Offered spring.
   This course will familiarize students with basic
   environmental laws and regulations. The course
   discusses the purpose of environmental policy,
   the role of environmental economics in policy
   decisions and the policy instruments available to
   environmental regulators. Current federal and
   state statutes affecting waste disposal, air quality
   and water quality are discussed. Corequisite:
   ISAT 321 or permission of instructor.

   BIO 600. Effective Teaching I. 2 credits.
   Students will explore effective teaching
   strategies in the biological sciences. Emphasis
   will be placed on how to prepare and teach
   laboratory and lecture courses, including
   effective instructional technologies and exam
   preparation. Discussions of teaching
   experiences and mentor and peer evaluations
   of the students' teaching skills will be included.
   Corequisite: BIO 601.

  Course Credit Hours

Number of credit hours for the course.

   1 credit each semester
   6 credits each semester
   2-3, repeatable to 6 credits

 Course Description

Description of the specific course.
500 characters maximum are allowed.

   *MATH 220. Elementary Statistics.
   3 credits. Offered fall and spring.
   Descriptive statistics, frequency
   distributions, sampling, estimation and
   testing of hypotheses, regression,
   correlation and an introduction to
   statistical analysis using computers.
Prerequisite: MATH 155, MATH 156 or
   sufficient score on the Mathematics Placement
   Exam. Not open to majors in mathematics.

   NSG 523. Concepts in Aging. 3 credits.
   This Web-enhanced course is divided into
   eight modules and examines the
   physiological, psychosocial, cognitive,
   legal and ethical aspects of aging within
   a care coordination context. A focus area
   is on the issues that surround the concepts
   of aging and how the ethical aspects of
   care relate to the utilization of resources.
   A service-learning project is required.

  Course Number

3-digit number for the course.

   220 (undergraduate)
   641 (graduate)

  Course Prerequisites

A course required prior to taking another course.

   *MATH 220. Elementary Statistics.
3 credits. Offered fall and spring.
   Descriptive statistics, frequency distributions,
   sampling, estimation and testing of
   hypotheses, regression, correlation and an
   introduction to statistical analysis using
   computers. Prerequisite: MATH 155, MATH
   156 or sufficient score on the Mathematics
   Placement Exam.  Not open to majors in

   MBA 660. International Finance.
3 credits.
   Analysis of problems involving international
   business finance. Description of international
   payments system and financial institutions, and
   application of analytical techniques and
   procedures for financing investments and
   business activities abroad. Prerequisite: MBA

  Course Title

100 characters maximum, appears in e-campus and both undergraduate/graduate catalogs:
print and online.

   ELEMENTARY STATISTICS (undergraduate)

  Cross-listed Course

Course is offered by two or more academic units.

   KIN/PSYC/SOCI 329 (undergraduate)
   NUTR/KIN 555 (graduate)

  Dual-level Course

Course is for both undergraduate and graduate courses. Dual-level course must have a separate syllabus and course decription for undergraduate and graduate courses.

   PSYC 402 and 680

  Grading Option

Drop-down list shows specific grading options.

   Graded (default)
   Credit/No Credit
   Student Option


Interdisciplinary Liberal Studies: an undergraduate major for students who are pursuing teaching licensure in any of these education licensure programs:
  • Early Childhood (PreK-3)
  • Elementary (PreK-6)
  • Middle Grades (6-8)
  • Special Education (K-12)


  Meet Degree

This field refers to courses that meet the BA/BS degree requirements, not requirements for a particular major. Click here for more information.


  Short Course Title

30 characters maximum, appears on student transcript.

    ELEM STATISTICS (undergraduate)

  Subject Identifier

3-4 character course designator.

    MATH (Math), BIO (Biology)

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If you have questions about specific areas on any of the forms, email curric@jmu.edu.
Kristi Shackelford will contact you.

If you want more information on this Help page, email Susan J. Reid.

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