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Commencement

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Thank you in advance for helping make Commencement a special event for our graduates and guests!!!

REGISTER to volunteer here.

The Office of University Events is looking for volunteers to be part of “JMU’s Commencement Crew” to assist graduates, family members and guests during our first ever, two-day Commencement celebration. If you are able to volunteer, there are many ways that you can make a difference in the lives of our soon-to-be alumni and their very excited families! You are the best people for this job since you know JMU and why it’s a great place!

Volunteers are needed to assist with all the logistics on both May 8th and May 9th.  For anyone who would like to volunteer on Friday, May 8th, you will be able to use your recognition leave on another day, in coordination with your supervisor. For more information on recognition leave for faculty and staff, you will recieve an email from Human Resources.

Friday, May 8th

We need crew members for various tasks that ensure a successful event such as:

  • Program Distribution – Hand out event programs to guests as they enter Bridgeforth Stadium.
  • Greeter – meet families and guests as they approach the stadium by foot, bus or shuttle and direct them to the appropriate entrances.
  • Student Services – Guide graduates into the gathering area prior to the ceremony, assist with straightening caps, gowns and stoles.
  • Guest Usher – answer general questions (restrooms/concessions, first aid, etc.)
  • Disability Services – Help guests with physical limitations and/or disabilities.  This includes directing guests to the elevator, assisting guests off the shuttle buses and assist at the AD shuttle drop-pff point. 
  • Faculty Services – Assist participating faculty locate their gathering area and line up faculty for the procession
  • Celebration Hosts – Assist at the Godwin Field Celebration following the university ceremony to help families find their way into the event or direct them to the buses, or their cars when they depart

Time Commitment for Friday:  

  • The ceremony begins at 3 p.m., and is expected to last 60-75 minutes. Crew members need to be at the stadium for a briefing and distribution of materials at 1:00 p.m.  Stadium gates open at 1:30 p.m.  Time commitment:  1-5 p.m. (4 hours)
  • If you are a Celebration Host at the Godwin field celebration following the ceremony, it is expected to begin at 4:15/4:40 and end at 6 p.m.  Time commitment:  3:30 – 5:30 p.m. (2 hours)

We will provide reserved parking near the stadium or free shuttle service, a “Commencement Crew” t-shirt, information packet, and refreshments.  You will also receive leave time credited to your record through Human Resources.    For anyone who would like to volunteer on Friday, May 9th, you will be able to use your recognition leave on another day, in coordination with your supervisor. 

Training:  Two Commencement Crew sessions will be held. Volunteers are required to attend one of the sessions.

Dress Code: As a Crew member, you are asked to wear white, khaki or black pants/skirt and comfortable shoes. Each volunteer will receive a JMU Commencement Crew t-shirt at the training session to wear during the ceremonies.

Saturday, May 9th

On Saturday, we need more crew members but for only two assignments:

  • Bus Hosts – you’ll be the first JMU face they will see that morning! For this position you will need to be a morning person, be able to announce which colleges are at which bus stops, and to remind guests what color bus they are on so they get the same one for the return trip! Buses will be operating on routes throughout the city, local hotels and student off-campus apartments complexes and stop on campus at Festival, Godwin Transit Center, and Miller Hall.
  • Greeter – placed at strategic areas around campus to be a smiling face to guests and graduates, and guide them to their ceremony. You may also need to push along graduates if their ceremony is about to start. And believe it or not, some guests won’t know which college corresponds to a certain major, or where a certain ceremony is being held. We will give you a map, a list of majors, and other FAQs!

Time Commitment for Saturday:  College ceremonies begin at 9 a.m. sharp and last between one and a half and two hours. Most volunteers will be needed from 7:30 - 11:30 a.m.  Some will be asked to stay later dependent upon tasks assigned.  

  • If you are a Bus Host, you will begin at 7:00 a.m. and have a break once the ceremonies begin, then be ready for return trips off campus at 10:00 a.m.
  • If you are a Greeter, you will need to be on campus at 7:30 a.m. and ready to answer questions and assist guests.  You will be done at 9:30 a.m. as soon as the ceremonies have begun.

We will provide reserved parking near your assignment, or free shuttle service, a “Commencement Crew” t-shirt, information packet, a discount at the JMU bookstore, and morning refreshments.  Saturday volunteers will also be entered into a drawing for a mini-iPad!! (If the winners are JMU employees, the value of the prize will be reported to Payroll Services and that amount would be added to their gross pay for taxing purposes only.)

Training:  Two Commencement Crew sessions will be held. Volunteers are required to attend one of the sessions.

Dress Code: As a Crew member, you are asked to wear white, khaki or black pants/skirt and comfortable shoes. Each volunteer will receive a JMU Commencement Crew t-shirt at training session to wear during the ceremony. 

All volunteers will receive confirmation and detailed information about their tasks before the Commencement ceremony. If you have a cell phone, please bring it along so we can reach you if needed.

Ideally, we will be able to place you where there is the most need, however, if you have a preference, please list that on the survey.

To REGISTER for the JMU Commencement Crew, click here