JMU's Recruiting Policies
Principles for Professional Conduct
- Employers who recruit at James Madison University must adhere to the Principles for Professional Conduct for Employment Professionals taken from the National Association of Colleges & Employers (NACE) principles statement.
University Recruiting Guidelines
JMU’s Recruiting Services Program highly recommends the following policy for university recruiting activities. The intent of these guidelines is to ensure that employers and students are engaged in a mutually beneficial process which allows for an adequate time period to contemplate opportunities. In doing so, provides for optimal results in establishing long term employment relationships.
- Any and all recruiting activities should take place in areas on campus that are designated for these types of activities such as rooms and common, high student traffic areas reserved through Career and Academic Planning. Areas not appropriate for recruiting activities may be dining facilities, academic buildings, libraries, etc. unless prior communication has occurred through Career and Academic Planning to ensure adherence to university policy.
- Use of exploding offers and/or bonuses is discouraged as a high pressure technique which may not provide students with the opportunity of timely consideration in order to make an informed decision
- Employers are encouraged in position descriptions and during the interview process to request unofficial transcripts from students to ensure successful progression through their curriculum and an adequate academic knowledge base for employment with your organization
- The On Campus Recruiting Program requires that those organizations that are hiring for a position that is 100% commission or one that requires a candidate to pay a fee for training, equipment, application procedures or other job related expenses (this does not apply to federal and state licensing requirements such as real estate, securities, etc.) communicate this to prospective candidates during the interview process.
- If your organization is hosting mandatory recruiting events and/or if there is scheduling of recruiting events that requires students to immediately respond without advanced notice for planning purposes, it is necessary to consider those students’ academic requirements as priority and to not penalize those students in the recruiting process due to adherence to their academic responsibilities in the event that they are late/unable to attend the event.
- Encourage flexibility and consideration of students’ academic obligations when scheduling second round interviews, particularly in an instance of same day second round interviews or next day second round interviews, and/or those that may take place during exam time periods.
Employment Offer Guidelines
- For offers made to interns/externs prior to their graduation year, we ask that you provide them with the first half of the fall semester (until first or second week of October) to consider their decision. This amount of time provides the opportunity to exercise good judgment during that process.
- For offers to graduating students during Fall and Spring Recruiting to begin employment during the following summer timeframe, we ask that you allow these students a minimum of three (3) weeks to consider their decision.
- For offers to summer interns/externs during Fall and Spring Recruiting to begin employment during the following summer timeframe, we ask that you allow these students a minimum of three (3) weeks to consider their decision.
- JMU’s Recruiting Services Program requires that you adhere to the criteria designated by the Fair Labor Standards Act, as set forth by the Department of Labor, for all unpaid internships. Please see the Fair Labor Standards Act Fact Sheet for detailed information about unpaid internship guidelines.
Access to Resume Books
- In order to obtain access to Resume Books in Recruit-A-Duke, an employer must have previous experiences with recruiting JMU students on campus. Employers must be given access by administrators in order to view information or resumes directly from the Recruit-A-Duke system. Requests for resume book access rights must be made to email@example.com.
- It is policy that third party employers are not given access to resume books.
Third Party Employers
- Providing services to third party employers is at the discretion of Employer Relations & Recruiting Services.
- To recruit through our programs, third party employers must adhere to the following guidelines: (1) Identify their status as a third party employer; (2) No fees will be charged to students, and (3) Third party recruiters will not disclose to any employer any student information without obtaining prior written consent from the student. Under no circumstances can student information be disclosed for anything other than the original recruiting purposes nor can it be sold or provided to other entities.
State Authorization Reciprocity Agreements and Accredited Internships
What is SARA?
State Authorization Reciprocity Agreement (SARA) is an established agreement regarding student participation in out-of-state internships and other educational courses for academic credit. Member states join SARA, while colleges and universities operate under SARA, and follow its nationwide policies and standards on accredited internships.
How Does SARA Relate to JMU Students’ Internships?
James Madison University joined SARA in June 2015 and implemented SARA’s regulations for accredited internships in spring 2016. JMU students may now intern in other member states of SARA for credit.
How Does SARE Impact Employers Hoping to Hire JMU Interns?
An employer’s headquarters must be located within a member state of SARA in order for their JMU student intern to receive credit. If an employer’s headquarters is not located in a participating state, their JMU student intern may not receive credit.
While all JMU students are encouraged to participate in an internship, students that have an accredited internship as an academic requirement may seek out employers located within member states.
Utah, Wisconsin, Kentucky, North Carolina, Delaware, and the District of Columbia are not members of SARA; therefore, students may not receive credit when interning in these states. In addition, New York allows for non-clinical internships only.
In all other states, JMU students may receive credit for their internships.
Please visit the JMU Office of the Provost’s website on JMU and State Authorization for more information.
Please contact us at firstname.lastname@example.org or at 540-568-6229.