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Policy 3107
Parking

Date of Current Revision: March 2011
Responsible Officer: Associate Vice President for Business Services

1. PURPOSE

Parking regulations are enforced to encourage the responsible use of parking facilities. This policy provides a mechanism for consistent application of the rules and regulations governing parking. Parking Services relies on permit fees and citation revenue to support the direct and indirect costs of operating parking services including but not limited to construction of new parking areas, maintenance of existing parking areas, enforcement, snow removal, lighting, etc.

2. AUTHORITY

The Board of Visitors has been authorized by the Commonwealth of Virginia to govern James Madison University. See Code of Virginia section 12-164.6;23-9.2:3. The board has delegated the authority to manage the university to the president.

3. DEFINITIONS

Visitor:
A person who is not enrolled at, compensated by or an affiliate of the university.

Affiliate:
An individual who has a formal affiliation with the university and receives some services from the university, but is not a student or employee of the university and receives no remuneration from the university (Formal affiliation means that a necessary relationship exists between the university and the individual to provide a service of value to the university). Affiliates are defined in Policy 1337 and include employees of contractors such as ARAMARK, Pitney Bowes, Follett, etc.

4. APPLICABILITY

This policy applies to all faculty, staff, students, affiliates and visitors of James Madison University.

5. POLICY

Operating and parking motor vehicles on university-owned or leased property is permitted only in accordance with university motor vehicle regulations as outlined in "Parking and Traffic Regulations" (http://web.jmu.edu/parking/2010-2011%20Parking%20Regulations.pdf) or at the direction of parking and public safety officials. All vehicles parked on campus must display a valid parking permit at all times. An inappropriately parked vehicle will receive a citation issued by the university.

Vehicles with handicapped permits or plates must display a valid JMU parking permit in conjunction with the handicap permit or plates whenever the vehicle is parked on campus.

Outstanding parking violations will result in a hold being placed on a student's record.

Disabled vehicles should be reported to Parking Services immediately. If Parking Services is closed, report disabled vehicles to the Office of Public Safety at (540) 568-6912. Arrangements should be made to repair the vehicle or remove it from campus within 24 hours of notification. Disabled vehicles that present a danger to life or property may be towed at the owner or operator's expense.

6. PROCEDURES

6.1 Enforcement

Parking enforcement and police personnel will issue parking citations for violations of regulations printed in the brochure entitled Parking and Traffic Regulations
(http://web.jmu.edu/parking/2010-2011%20Parking%20Regulations.pdf.) This brochure is distributed with parking permits and is available at the Parking Services office upon request. The most up-to-date version of the Parking and Traffic Regulations can be viewed online at the Parking Services web site. Parking and traffic regulations are in effect 24 hours per day, 365 days per year.

Parking enforcement and police personnel are authorized to tow immediately and, if necessary, without warning when a vehicle is blocking access or presents a risk to public safety. Any vehicle parked on university-owned or leased property that has accumulated 10 or more unpaid parking citations is subject to towing at the owner or operator's expense.

6.2 Payment of Fines

Parking citation fines may be paid at the Parking Services office during posted hours, by utilizing the electronic citation form payment option available on the Parking Services web site or by inserting the payment in the citation payment drop box located at the front of the Parking Services office.

A parking fine will be considered delinquent if it is not paid in full on or before the later of (a) ten calendar days after the date of violation, or (b) if the citation is appealed and denied and not paid in full within, 10 calendar days after notice of the appeal denial is mailed to the violator.

Student citations delinquent over 30 days are transferred to the University Business Office for collection on a daily basis. Delinquent citations are included in future student financial bills.

Citations paid within the first 30 days can be paid directly at the Parking Services office, or via www.jmu.edu/parking, Once citations are transferred to the UBO, students are required to pay through their student account with a check or cash at the counter in Warren Hall or with an e-check or a credit card (MasterCard, American Express or Discover) at the University Business Office web site (www.jmu.edu/ubo).

6.3 Late Payment

Students
Ten days after a citation is issued, the student will be sent a written notice via their campus e-mail account regarding the necessity of satisfying the outstanding fine provided the vehicle is registered with Parking Services. A hold will be placed on the official records of any student who has delinquent fines. This hold will prevent a student from registering for courses, making course adjustments, obtaining transcripts or receiving a diploma. The hold will be released upon satisfaction in full of the delinquent fines.

Faculty/Staff Members
Ten calendar days and 45 calendar days after a citation is issued to a registered faculty or staff vehicle, a written notice will be sent via campus mail regarding the necessity of satisfying the outstanding fine. Ninety days following the citation issue date a letter will be sent via campus mail detailing the amount of the delinquent fine to be deducted from the employee's next paycheck. Section 2.2-4800 of the Code of Virginia has authorized this action.

Visitors
If a visitor receives more than ten citations without obtaining a parking permit from Parking Services, his/her vehicle is subject to towing.

6.4 Appealing Tickets

The Parking Appeals Committee has been delegated the authority to rule on all appeals.
Initial appeals must be filed within 10 calendar days of the date the citation was issued. Citation Appeal forms are available at the Parking Services on the ground level of the Champion's Drive parking deck, via mail or fax and on the Parking Services web site. All student appeals must be submitted online.

Appellant has the option to appear before the Appeals Committee to present his or her case. Appearance before the Appeals Committee is limited to a maximum of three minutes.

Citations that have not been resolved within ten calendar days after the citation was issued must be paid in full prior to an initial appeal review.

A citation may be approved for a second appeal. However, the appellant must pay the citation in full prior to requesting a second appeal review, and the second appeal should include additional information or documentation in support of the appellant's appeal.

Notification of the Parking Appeal Committee's decision will be sent to students via campus email accounts and to faculty and staff via campus mail. All returned emails will be followed by a written notification to the appellant's official university address. Responses will be mailed to an alternate address at the appellant's request.

If an appeal is denied, the appellant has ten calendar days including the date on the notification letter to pay the fine or the 10-day ($5) penalty will apply. If Parking Services is closed, submit payment online at https://t2.jmu.edu/myaccount or deposit payment in the drop box at the front of the Parking Services office located on the ground level of the Champions Drive Deck. Do not insert cash in the drop box..

If the appeal is denied by the committee, at the request of the faculty, staff or student, the chair of the appeals committee and/or the Associate Vice President for Business Services may give the matter further consideration.

7. RESPONSIBILITIES

Parking Services is responsible for sending a written notice via campus mail to all faculty, staff and affiliates regarding the necessity of satisfying outstanding fines provided the vehicle is registered. Students will be notified of outstanding fines via their campus email account. All returned emails will be followed by a written notification to the student's official address. These notices will be sent approximately ten days after a citation has been issued.

All faculty, staff, students, affiliates and visitors of James Madison University are responsible for abiding by all parking and traffic regulations. Any parking fines that are received as a result of non-compliance with JMU parking and traffic rules and regulations must be settled with Parking Services.

8. SANCTIONS

Sanctions will be commensurate with the severity and/or frequency of the occurrence and may include termination of employment.

9. EXCLUSIONS

None.

10. INTERPRETATION

The authority to interpret this policy rests with the president and is generally delegated to the Associate Vice President for Business Services.

Previous version: June 2009
Approved by the President: October 2004

Index Terms

Parking fines
Parking violations
Parking citations