Office of Sponsored Programs Administration & Accounting


REMINDER: Office Hours:
Monday-Thursday: 8 a.m. to 5 p.m.

Fridays: 8 a.m. to Noon


Normal Business Hours will Resume August 19th.


Updates from the Director


As we enter the final few weeks of summer it is a good time to complete remaining sponsored programs activities before they become more difficult to address when the students return. Some items that could become delinquent in the next few weeks include: processing of final expenses related to grant activity; completion of Effort Report Certifications for Spring activity (hopefully you have already completed this); completion of technical reports for the sponsor. Please contact us if we can be of assistance with any administrative task or issue. Enjoy the rest of the summer. We look forward to assisting you with grant applications this coming year.

Peer Review Alert

The Office of Sponsored Programs will complete a Peer Review process using external consultants from the National Council for Research Administrators (NCURA). NCURA's process includes interviews with constituents from across the campus with a strong focus on Academic Affairs personnel. Their site visit will take place on September 30th and October 1 and invitations for group meetings will be sent out in the coming weeks as the agenda is finalized. We hope you will take the opportunity to honestly assess our operations. This process will only be valuable if users of our services take the time to contribute. 

Timely Topics  

New Electronic Forms from the Jeffress Memorial Trust

The Jeffress Memorial Trust has implemented some changes including the following new electronic forms:

These forms should be used immediately for all existing awards. 

Jeffress Memorial Trust renewal application process

The next renewal application deadline is September 1, 2013.  You may be eligible to submit a renewal application for this deadline if you have not already received two renewal awards and your original grant was awarded between January 2009-May 2012.  Jeffress will only accept renewal applications through September 2015.  If you do plan to submit a renewal for the September 1 deadline, please plan to provide the Office of Sponsored Programs with the signed proposal materials on or before August 26, 2013

Jeffress Memorial Trust Announcement

Compliance Corner  

The Office of Research Integrity (ORI) is responsible for monitoring regulatory changes and recommending institutional responses to ensure compliance, and oversee the development and implementation of policies, procedures, programs, and educational activities which satisfy federal, state and institutional regulations governing the research ethics and the responsible conduct of research.  Areas that fall under ORI are as follows:  animal research (IACUC), human subjects research (IRB), biosafety (IBC), financial conflicts of interest (FCOI), and responsible conduct of research (RCR). 

As the new academic year approaches, ORI would like to ask researchers:

  • Are you aware the Office of Research Integrity is no longer part of the Office of Sponsored Programs?  Where do you send your questions and/or protocols?  All electronic requests can now be sent to  We are still currently located in JMAC Building 6, Suite 26.  The Mail Stop Code (MSC) is 5738
  • Is your training date (IRB/IACUC/RCR/FCOI) current?  This can be verified by logging into CITI or by calling ORI at x8-2318.  (Training for IRB, IACUC, and RCR are valid for up to 3 years.  Training for FCOI is valid for up to 4 years.)
  • Have you refreshed your web browsers so that you are always using the most current forms available?  Although ORI tries not to make unnecessary edits to the forms, there are times based on feedback received from faculty, staff, and/or students or due to changes in the federal regulations that revisions are necessary.  It is because of this that we ask you to always to go the ORI website for the most up-to-date forms before submitting your research protocol for review.

Also, ORI has been contacted by several faculty and staff members recently regarding the topic of international travel and information security.   An article was published by the University of Texas at Austin’s Information Security Office entitled, "International Travel Guidelines."  The article provides tips on steps to take before leaving and upon returning from international travel that can assist with information security.