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Satisfactory Academic Progress Policy for Undergraduate Students Receiving Financial Aid

All undergraduate students must meet Satisfactory Academic Progress (SAP) requirements to receive financial aid at James Madison University. Federal regulations require each institution to have a SAP policy, which establishes the minimum standards that must be applied consistently to all students. You will be denied financial aid if you fail to meet SAP requirements. If extenuating circumstances led to your noncompliance, you may submit an appeal to the Office of Financial Aid and Scholarships for consideration. Our policy is designed to encourage students to improve their academic performance.

Students who wish to appeal must do so by a prescribed deadline.

2014-15 Appeal Deadlines
•  Summer 2014 – Monday, June 30, 2014
•  Fall 2014 – Monday, September 8, 2014
•  Spring 2015 – Monday, January 26, 2015

Note: Some financial aid programs (e.g., Virginia Guaranteed Assistance Program) have more stringent requirements than described in this policy. Contact the Office of Financial Aid and Scholarships if you have questions.

Explanation of Requirements

The university measures your academic performance based on three standards: grade point average (GPA), pace and maximum time. See below for a detailed description.

Pace: You must earn at least 80% of your attempted hours. This calculation is performed by dividing the number of credit hours earned by the number of credit hours attempted.

Maximum Time: You may not receive financial aid for more than 150 attempted hours. If your program requires more than 150 hours and you have reached the maximum time limit, please contact the financial aid office for guidance.

Grade Point Average: The minimum GPA requirement is based on the number of credit hours attempted. GPA standards mirror the university’s academic suspension policy. (see table below)

Credit Hours

Attempted*

(Includes transferred hours)

Minimum GPA

Requirement

(Cumulative JMU GPA for financial aid)

1-27

1.500

28-44

1.650

45-59

1.750

60-74

1.850

75-89

1.900

90-104

1.994

105-119

1.999

120 or above

2.000

* To determine the GPA requirement, start by calculating your total attempted hours. You will need to add:

  1. All hours attempted at JMU.
  2. Credit hours transferred to JMU.
  3. Credit hours earned by departmental exam and AP credit.
  4. Credit hours for courses taken on a credit (CR) /no credit (NC) basis (whether the final grade was CR or NC).

In the example below, a student has attempted 60 credit hours at JMU, received 30 credits for transfer work, and 2 hours of no credit work. The hours attempted at JMU plus the no credit and transfer hours place this student in the 92 credit hour category, even though the total number of hours earned is equal to 82. With a cumulative GPA of 1.991, the student does not meet SAP requirements.

JMU Hrs Attempted

Trans Hrs

NC Hrs

JMU Hrs Earned

Cum Hrs Earned

Total Hrs Attempted

Cum Quality Pts Earned

Cum GPA

60

30

2

52

82

92

119.5

1.991

Explanation of Attempted Hours

The financial aid office uses the university's academic suspension policy to evaluate your GPA. In compliance with federal regulations, financial aid developed procedures for evaluating pace and maximum time. The chart illustrates how we view attempted hours for each component.

Type

GPA

Pace

Max

Time

 Transfer/Transfer Equivalent

check

check

check

 Dual Enrollment

check

check

check

 Advanced Placement

check

check

check

 International Baccalaureate

check

check

check

 Withdrawal

 

check

check

 Withdrawal while passing

 

check

check

 Withdrawal while failing

 

check

check

 Repeat/Forgiveness

**

check

check

 Repeat Credit

check

check

check

 Incomplete

 

check

check

 Credit/No Credit

check

check

check

 Satisfactory/Unsatisfactory

check

check

check

 College Level Examination Program

check

check

check

 Departmental Exam

check

check

check

 Audit

 

 

 

 

** For repeat forgiveness, your most recent grade and credit(s) count toward your GPA.


Note:  Federal regulations require that we conduct an additional review of your GPA status after you have completed four semesters (including summer) of enrollment.  If you met SAP requirements previously, but do not meet the GPA requirement after your fourth semester, you will lose eligibility for financial aid.  You may request reconsideration by submitting an appeal form.


It is your responsibility to be aware of SAP requirements.

Contact us at finaid_sap@jmu.edu if you have any questions.