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News

Events

News

Events

  • May 9: Graduate Commencement Ceremony
  • May 9: University Commencement Ceremony
  • May 10: College Commencement Ceremonies
  • More >

News

Events

  • May 9: Graduate Commencement Ceremony
  • May 9: University Commencement Ceremony
  • May 10: College Commencement Ceremonies
  • More >

News

Events

  • May 9: Graduate Commencement Ceremony
  • May 9: University Commencement Ceremony
  • May 10: College Commencement Ceremonies
  • More >

News

Events

  • May 9: Graduate Commencement Ceremony
  • May 9: University Commencement Ceremony
  • May 10: College Commencement Ceremonies
  • More >

University Policies

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Policy 1000 provides complete details on policy management at JMU.

How Policies are Managed 
The University Policy Committee has primarily two responsibilities - keeping existing policies up to date and suggesting new policies. The process for each is described below.

Keeping Policies Up-To-Date 
Existing policies under the management of the UPC are updated every 18-24 months. The process is as followed:

1. The UPC determines which divisional representative has primary responsibility for the particular policy. While the policies managed have broad university impact, each is normally the responsibility of one particular unit within a division. That division's representative on the Policy Committee has primary responsibility for that particular policy.

2. The UPC rep sends the existing policy to key personnel across the university who have interest in the policy and asks for suggested changes/updates.

3. The UPC researches whether any external entities, such as Commonwealth policy or federal law, have changed mandating corresponding changes in the policy.

4. Based on the input from key personnel, the UPC representative drafts an update to the policy and presents it to the Committee.

5. The UPC reviews any changes and suggests improvements.

6. If the resulting changes to the policy are not considered significant (often, changes are cosmetic in nature only), the new version of the policy is posted on the UPC Website.

7. If the resulting changes in the policy are considered significant, the updated version of the policy is sent to the division heads for review and approval.

8. Changes suggested by the division heads are incorporated into the draft of the policy and it is sent to the President for final review and approval.

9. Once approved by the President, the new version of the Policy is posted on the UPC Website for easy access to members of the JMU community.

Creating New Policies 
1. A suggestion for a new policy may come from several sources including faculty or staff, a member of the UPC, division heads, etc.

2. Once a suggestion has been received, the UPC discusses whether the policy is needed and whether it meets the criteria of a policy to be under the purview of the UPC.

3. If the UPC determines that the policy is worth consideration, the members of the committee survey the division heads to determine whether they would like to see a draft of the policy.

4. If the division heads agree that a policy should be drafted, the UPC determines which divisional representative has primary responsibility for the particular policy. While the policies managed have broad university impact, each is normally the responsibility of one particular unit within a particular division. That division's representative on the Policy Committee has primary responsibility for that particular policy.

5. A draft of the policy is created (either by the UPC rep or the member of the university community who has the most responsibility for the matters addressed in the policy).

6. The draft is sent to key personnel who have interest in the policy.

7. The UPC researches whether any external entities, such as Commonwealth policy or federal law, have requirements that must be addressed in the new policy.

8. The UPC discusses the draft of the new policy, suggesting improvements and refining the policy.

9. The new policy is sent to the division heads for review and approval.

10. Changes suggested by the division heads are incorporated into the draft of the policy and it is sent to the President for final review and approval.

11. Once approved by the President, the new version of the Policy is posted on the UPC Website for easy access to members of the JMU community.