Program Review Plan and Compliance
Date of Current Revision: March, 2012
Responsible Officer: Senior Vice President for Student Affairs and University Planning
This policy establishes common components for department, office and program reviews for administrative and non-academic units. Program review requirements for academic units are covered in Academic Affairs Policy #8.
The JMU Board of Visitors is authorized to enact policies for the university. Where the board has not exercised this authority, it is delegated to the president.
The statement that succinctly defines the ultimate purpose for the university or the administrative unit.
Statements that define the type of institution that the university strives to become.
The statement accompanying each defining characteristic that provides a rationale for that characteristic.
Goals established by division heads, with contributions from administrators, faculty members, staff members and students; these goals collectively describe current initiatives being pursued to achieve the university’s mission statement and defining characteristics.
Clear, collaborative (where possible), concise, measurable and specific ways in which units intend to achieve a specific university goal or pursue the unit’s mission statement. Some objectives devolve from previous evaluation/assessment efforts.
This policy applies to all administrative and non-academic units.
All major units are required to undergo a formal program review at least once every five years.
6.1 While the organizational purposes and specific roles vary considerably for JMU’s many units, the characteristics of effective units describe what each university unit should have in common.
6.2 The internal review team should include staff members from areas other than the unit reviewed and, when appropriate, students from within the unit and other areas. The use of external reviewers is encouraged for unit reviews. The associate/ assistant vice president or division head will appoint the chair of the internal review team.
6.3 A review must focus on the unit’s most important functions and needs. When preparing for the review, the unit should describe its major functions and expected outcomes.
6.4 Annual reports of objectives and accomplishments, recorded in the JMU planning database, must be incorporated into the program review. The data from the planning database must demonstrate how the unit's objectives are connected to the university’s defining characteristics' goals.
6.5 An internal consultant may be selected to review and comment on the program review.
6.6 The appropriate unit head, often the division head, will review the conclusions and recommendations of the unit’s program review. A written formal plan must be developed to address the recommendations of the review and share the results of the evaluation with appropriate audiences. The use of recommendations for program improvement must be recorded and monitored through the JMU planning database.
Division heads and the Executive Assistant to the President are responsible for ensuring that comprehensive program reviews are conducted on schedule and that they provide useful information for accountability and program improvement.
Division heads, the Executive Assistant to the President or their designees must supply a copy of each completed Program Review to the department of University Planning for institutional tracking and accreditation purposes.
Employees who violate this policy are subject to discipline commensurate with the severity and/or frequency of the offense and may include termination of employment.
This policy does not apply to units within the Division of Academic Affairs, which are governed by Academic Affairs Policy #8.
The authority to interpret this policy is given to the president, who normally delegates it to the Senior Vice President for Student Affairs and University Planning.
Previous version: February, 2010
Approved by the President: April, 2002