• Faculty Handbook
• AP Faculty Handbook
• Classified Employee Handbook
• Wage Employee Handbook
• Student Handbook
• Commonwealth Employment Policies
• Financial Procedures Manual

1. PURPOSE

This policy establishes guidelines and procedures for students to settle financial obligations to James Madison University.

2. AUTHORITY

The Virginia State Comptroller has given the Assistant Vice president for Finance the authority to enforce this policy.

3. DEFINITIONS

Hold:
The restriction from registering, adjusting course schedules, receiving a diploma or obtaining official transcripts due to nonpayment of tuition/fees and other obligations (fines, rentals, etc.).

4. APPLICABILITY

This policy applies to all students.

5. POLICY

It is the policy of James Madison University for students to be responsible for promptly settling their financial obligations to the university. These obligations may include, but are not limited to:

• Tuition and fees/room and board
• Parking fines and fees
• Residence hall fines
• Library fines
• Personal checks or credit card payments returned unpaid by the bank
• Telecommunications charges
• Fees for not returning equipment or materials
• Other outstanding financial obligations

6. PROCEDURES

The State Comptroller promulgates procedures for the collection of all Commonwealth receivables. Specific procedures and departmental responsibilities are outlined in Section 4115, "Receivables" of the University Financial Procedures Manual.

7. RESPONSIBILITIES

The assistant vice president for finance is responsible for assisting departments in administering this policy.

8. SANCTIONS

Students who fail to satisfy their financial obligations are subject to having their records placed on "hold" late fees assessed and class registration canceled. This hold will restrict the student from registering for a subsequent semester, adjusting the course schedule, receiving a diploma, and having official transcripts furnished. As a last resort, the University Business Office will turn outstanding debts over to the Commonwealth of Virginia Attorney General’s office for collection if a student fails to satisfy their financial obligations within an allotted time.

9. EXCLUSIONS

Exceptions to this policy may be made on an individual basis by the director of the University Business Office; extraordinary circumstances will be taken into consideration.

10. INTERPRETATION

Authority to interpret this policy rests with the president and is generally delegated to the Assistant Vice President for Finance.

Previous version: June 2009
Approved by the President: May 2002

Index Terms

Hold on records
Student accounts