Use of University Owned Telephones & Services by University Employees
Date of Current Revision: February 2002
Responsible Office: Assistant Vice President, Information Technology
- PURPOSE
This policy prescribes procedures for the use of university-owned telephones and services by JMU employees. It is designed to implement applicable policies of the Commonwealth of Virginia.
- AUTHORITY
The Commonwealth of Virginia gives James Madison University the authority to regulate phone reimbursement for calls made during travel. The president gives the authority to Information Technology to enforce policies and procedures regarding university-owned telephones and services.
- DEFINITIONS
None.
- APPLICABILITY
This policy applies to all employees of James Madison University using university telephones and making data transmissions.
- POLICY
The University telephone system, credit card charges to it, and university funded cell phones are provided to support and enhance the business operations of the University.
- PROCEDURES
Personal local calls during business hours are to be kept to a minimum. Personal long-distance calls are discouraged but can be made under extenuating circumstances, in which case the caller is required to reimburse the University for the cost of the call. Employees making personal, non-emergency phone calls are to use a, personal credit card or should bill the call to their home telephone.
All university provided cell phones must be approved by the appropriate Vice President prior to phone purchase and service contract implementation.
- RESPONSIBILITIES
Departmental managers are responsible for the monthly review of long distance charges, including credit card charges and cell phone usage to assure compliance with this policy.
- SANCTIONS
Sanctions will be commensurate with the severity and/or frequency of the offense and may include termination of employment. - EXCLUSIONS
None.
- INTERPRETATION
Authority to interpret this policy rests with the President, and is generally delegated to the Assistant Vice President for Information Technology.
Approved:
April 2002
Linwood H. Rose, President
Index Terms
Personal phone usage
University telephones
Telephone use
University cell phones