Office of Sponsored Programs Administration & Accounting



January 2016 newsletter header



Business Hours: Monday - Friday, 8:00 - 5:00pm

Upcoming Events

You're Invited! Export Controls Presentation

The Faculty Research Council (FRC) and the Office of Research Integrity (ORI) would like to invite you to attend a presentation given by Special Agent John McCormack from Homeland Security Investigations in Richmond regarding export controls as related to academia. 

You may find yourself asking questions such as:

  • How do exports impact my research?
  • Do I need a license in order for a foreign graduate student to work in my laboratory?
  • What technologies are subject to the Commerce Department controls?

This presentation will address these questions and many more relevant to export controls and academia.  If you are unable to attend, please consider asking someone from your area to attend on your department’s behalf.  

When: Thursday, November 17, 2016 

Time: 3:30 PM - 5:00 PM 

Location: Highlands Room in the Festival Conference & Student Center

Hope to see you there!

IACUC - Fall Semester Meet & Greet

The Office of Research Integrity (ORI) will be hosting a Meet and Greet for all current faculty animal researchers to meet with colleagues working in other vivarium on campus. This could be a chance to share ideas and potentially

When: Thursday, December 08, 2016 

Where: ISAT (nTelos Room) 

Time: 11:00 AM - 1:00 PM 

We are looking forward to this opportunity to bring the JMU animal researchers together. 

If you have any questions, please do not hesitate to contact ORI at or x8-2318. 

Funding Opportunity Reminders

Jeffress Trust Awards Program in Interdisciplinary Research Due January 19, Noon

Total Award: $100,000

Limited to 4 Applications

Internal Deadline: 11/28/2016

Application Materials: 

NSF Major Research Instrumentation Program: (MRI) Instrument Acquisition or Development Due January 11, 2017

Internal Deadline: 11/28/2016

NSF 15-504 Program Solicitation **A new solicitation will be released in the coming weeks and we expect some changes to the guidelines

Limited to 2 acquisition grants and 1 development grant

To participate in either of these competitions you must submit Limited Submission Form to by November 28. If necessary, the Office of Sponsored Programs will coordinate panel reviews for each competition prior to the deadline so that all parties know which proposals will move forward. 


Administrative Offices are Closed November 21-25 

Colleagues, if you have an upcoming funding opportunity with a deadline that falls during the week of Thanksgiving or the following week (Nov 28 - Dec 2), please contact the Office of Sponsored Programs NOW to obtain assistance. Deadlines are much closer than they appear when factoring in university closures!

Office of Sponsored Programs' Personnel Changes

Early in October Liz Webb, Grants Specialist in the Office of Sponsored Programs, accepted a new position outside of JMU in public administration and it is with mixed feelings that we bid her farewell. It is always sad to lose a dedicated and hardworking member of our team but we are excited for her step up in the next journey of her career and we wish her the best of luck. 

Formerly the Grant Technician for the Office of Sponsored Programs, Megan Resch has now since accepted the position as a Grants Specialist. Her training as a Grant Technician and her background in hospitality and customer service has prepared her well for this step up and she is excited to make new connections with principal investigators and administrators in the Research and Scholarship community at JMU. 

The Office of Sponsored Programs is starting to begin our search for a new Grant Technician. 

2017 Provost Award for Excellence in Research and Scholarship

JMU faculty, now is your chance to recognize a colleague for her or his exceptional, scholarly achievements! Nominations will be accepted through February 13th for the 2017 Provost Award for Excellence in Research and Scholarship. This award recognizes a faculty member who has demonstrated significant achievement in research, scholarship, or creative work. Detailed nomination instructions can be found on the award website. Self-nominations are also welcome. 

NSF Updates

Reminder to NSF PIs to Properly Acknowledge NSF Support 

Principal Investigators of National Science Foundation awards must acknowledge NSF’s support in any publication (including Web pages) of any material based on or developed under the PI’s NSF project. The following statement should be used:

“This material is based upon work supported by the National Science Foundation under Grant No. (NSF grant number).”

PIs also must provide the following disclaimer (unless NSF states otherwise in the award document) in every publication of material (including World Wide Web pages) based on or developed under the PI’s NSF award, except scientific articles or papers appearing in scientific, technical or professional journals. 

“Any opinions, findings, and conclusions or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of the National Science Foundation.”

NSF support also must be orally acknowledged by the PI during all news media interviews about the NSF project, including popular media such as radio, television and news magazines.

These requirements are found in the NEW NSF Award and Administration Guide (NSF 17-1), Chapter XI - Other Post Award Requirements and Considerations, section E. Publication/Distribution of Grant Materials.

New Proposal & Award Polocies and Procedures Guide (NSF 17-01)

Effective January 30, 2017 proposals must conform to the PAPPG-17 (NSF 17-01)

Partial List of Significant Changes:

  • Chapter II.C.1.e, Collaborators & Other Affiliations Information, includes additional instructions for proposers. Each section of the Collaborators & Other Affiliations Information should be listed alphabetically by last name. The text has also been revised to remove the requirement that proposers list postgraduate scholar sponsors in this section of the proposal. 
  • Chapter II.C.2.d(iii), Results from Prior NSF Support, includes revised language to clarify NSF’s purpose for collecting this information in the Project Description. The purpose of the Results from Prior NSF Support section is to assist reviewers in assessing the quality of prior work conducted with current or prior NSF support. Additional instructions have also been added regarding the type of information that should be included for projects that have been recently awarded, where no new results exist.
  • Chapter II.C.2.g(vi), Other Direct Costs, has been updated to include information on incentive payments, for example, payments to human subjects or incentives to promote completion of a survey.
  • Chapter II.D.5, Proposals Involving Human Subjects, has been updated to reflect the Foundation’s implementation of 45 CFR 690.118, applications and proposals lacking definite plans for involvement of human subjects. A hypertext link is provided to an NSF-approved format that may be used to submit such determinations by proposing institutions. Clarification has also been added regarding the IRB documentation that NSF must have in order to make an award when proposals involve human subjects.
  • Chapter XI.B.1, Human Subjects, has been updated to reflect the Foundation’s implementation of 45 CFR 690.118, applications and proposals lacking definite plans for involvement of human subjects. Clarification has also been added regarding the IRB documentation that NSF must have for projects that involve human subjects.
  • Chapter II.C.2.f(i), Biographical Sketch(es), Senior Personnel, has been revised to reflect that FastLane no longer accepts the Biographical Sketch inserted as text. The Biographical Sketch for each senior personnel must be uploaded as a single PDF file associated with that individual.
  • Chapter II.C.2.j, Special Information and Supplementary Documentation:
    • has been updated to clarify where the "Mentoring Plan" and "Data Management Plan" should be uploaded in the Supplementary Documentation section of FastLane.
    • includes additional language to emphasize the importance of submitting letters of support only when specifically required by a program solicitation.
  • Chapter II.D.3.b, Submission of a collaborative proposal from multiple organizations, has been updated to include the Collaborators & Other Affiliations Information in the list of required sections for a collaborative proposal. The Collaborators & Other Affiliations Information should be separately provided by the lead and non-lead organization(s) in a separately submitted collaborative proposal.

For a complete list of changes within the PAPPG, click here.


Timely Topic

Establishing Guidelines for a Grant Budget

Grants Compliance Expert (Thompson Publishing) recommends establishing guidelines for a grant budget. Developing a STEADFAST grant budget enables an organization to accomplish the program objectives with a given amount of money; simplifies the grants management process; and ensures that the proposed budget will pass the scrutiny of federal agencies. 

To make it easier to remember, such a budget is one that addresses a Spending schedule, is Task-oriented, is Evaluative, is Accurate, is Dependable, is Flexible, Allocates resources, is Sustainable and is Team-oriented. 

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