Office of Sponsored Programs Administration & Accounting


September 2015 newsletter header


Updates from the Director


The Office of Sponsored Programs Administration and Accounting will be presenting a progressive series of workshops this fall.    The first of these will be TD1500: Basic Grant Writing and will be held in HR’s Reflections (Wine-Price, Room 3001) on September 21st from 2:00 to 4:00.    We hope you will be able to attend.

Also held in HR’s “Reflections” room, future sessions will be:

October 19, 2:00 – 4:00     TD1501: What can Sponsored  Programs Do For You?

November 16, 2:00 – 4:00  TD1502: I Have Received a Sponsored Program Award, NOW WHAT?!

You may register for these workshops by logging in through MyMadison  and  registering for Training from the “Employee” tab.   While the intent is to progressively walk through drafting a project,  proposal development and post-award activities of a ‘grant cycle’; each session is designed to stand on its own and attendance in earlier sessions are not required to attend later ones.   We hope these sessions will be interesting to you and we hope your schedule will allow you to attend.  As always, please let us know if you have questions and understand that we are willing to answer questions at any time or make presentations at college or departmental meetings as scheduling allows.


Summer 2015 Effort Reports will be coming out soon.  Please make sure that all Summer salary transfers and PAR forms have been completed as soon as possible.  Look for notifications that forms are ready to be certified in the next few weeks.

Featured Funding Opportunity Information

Announcing the Grants Resource Center: Funding Search Tool

Research & Scholarship recently purchased a subscription to the Grants Resource Center (GRC), a unit of the American Association of State Colleges and Universities (AASCU).  This subscription provides access to a comprehensive suite of tools, services, and expertise to increase JMU’s success in securing competitive grants from federal and private sponsors.

GrantSearch includes 2,000 private and federal funding opportunities screened for recurrence and for higher education eligibility.  Search results provide a high proportion of viable opportunities because the database excludes solicitations that are limited to a specific region, that make fewer than three awards annually, and for which higher education institutions are not eligible to apply or partner.

GRC also publishes a variety of publications. Individuals may subscribe to a faculty alert system that delivers relevant funding opportunities directly to your inbox.

To gain access to the Grants Resource Center:, please contact Ben Delp,, for JMU’s user information. 


Prepare Now for the NSF Major Research Instrumentation Program: (MRI) 
Instrument Acquisition or Development:   January 13, 2016


NSF MRI Action Required: Those interested in submitting either an acquisition or development MRI grant application should send an “MRI notice of interest” e-mail to as soon as possible to inform us of interested parties.

  • The body of the e-mail should include the name of the Principal Investigator, any Co-Investigators, and whether the application is an acquisition or development grant application. This information is important in case there more than 2 parties developing an acquisition application. In that case we will run a Limited Submission competition internally to identify the most beneficial projects to move forward.

Should a limited submission competition be necessary we will notify interested parties. At that time, complete and submit a Limited Submission Form by November 13 to If necessary, OSP will coordinate a panel review of interested applications prior to the winter break so that all parties know which proposals will move forward and giving ample time to work on the proposals over the break.

Timely Topics

New NSF Guidance on Public Access Requirements for Products of NSF-funded Research

Effective January 2016, NSF will require that either the version of record or the final accepted peer-reviewed manuscript in peer-reviewed scholarly journals and papers in juried conference proceedings or transactions and resulting from new awards after the effective date must:

• Be deposited in a public access compliant repository designated by NSF;

• Be available for download, reading, and analysis free of charge no later than 12 months after initial publication;

• Possess a minimum set of machine-readable metadata elements in a metadata record to be made available free of charge upon initial publication;

• Be managed to ensure long-term preservation; and

• Be reported in annual and final reports during the period of the award with a unique persistent identifier that provides links to the full text of the publication as well as other metadata elements.

Initially the NSF will require use of the Department of Energy’s PAGES (Public Access Gateway for Energy and Science) system as its designated repository and will require NSF-funded authors to upload a copy of their journal articles or juried conference paper to the DOE PAGES repository in the PDF/A format, an open, non-proprietary standard (ISO 19005-1:2005). Either the final accepted version or the version of record may be submitted.

NSF will provide guidance for authors for converting their documents into the required format in the FAQs on the NSF website (coming soon.)

Read more about the NSF’s Public Access Plan.

Public Access website

Back to Top