Risk Management-Contract Review

Contracts, especially those prepared and submitted to the university by outside entities, often contain legal language and stipulations (such as indemnification statements, coverage limit requirements, and legal jurisdiction statements) to which the State of Virginia cannot legally agree to. Thus, NO JMU department is authorized to approve, enter into, or otherwise execute a contractual obligation or agreement on behalf of the university. Any contracts or potential contractual agreements must be reviewed, approved and executed by the proper university (and possible state) official. All contracts entered into by the university must go through at least one of several possible channels, depending upon the type of contract or agreement, before they can be signed and executed.

If it is determined that a contract for goods or services does not, for whatever reason, require approval by University Procurement, it must then be reviewed by the Risk Management office and forwarded for final approval by the AVP for Finance.

NOTE: The University’s Real Property Administrator must handle and initiate all purchases of real estate/real property for the university as well as real property leases/contracts.

For more information regarding contracts, contact Mack Moore, Risk Management Coordinator at 540.568.7812 or mooremg@jmu.edu.