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See also: Site Student Requirements

Maintain confidentiality

  • We do NOT expect that you will inform us if students self-disclose violations or are breaking policies. However we ask that you be willing to challenge and support them about their decisions and behaviors.
  • There is a limit to confidentiality—please share with us if the student discloses any information regarding sexual assault, sexual harassment, abuse of a minor(s) and harm to self/others if applicable. We are also required to keep statistics of domestic violence, dating violence, and stalking if the student choses to disclose this information.
  • If you are unsure of how to handle a confidential issue, please consult us.

Site Outline

  • Outline provides a timeline and details about the experience.

Time Sheet

  • You should be keeping this up to date independently of the student.
  • Do not let the student fill this out on their own or self-report their hours.
  • Include things you discuss during one-on-one meetings, activities given to student, and tasks assigned.
  • The timesheet must be submitted by email to your Civic Learning Coordinator.


  • When students miss meetings or are not engaging in the experience please let us know right away.
  • Respond to requests for updates from your Civic Learning Coordinator in a timely manner.
  • Meet throughout the program for at least 30 minutes with your student.
  • It is the student's responsibility to initiate and maintain communication. However, if it has been a while since you have heard from your student and they are falling off track please contact them.
  • Provide them feedback on their work.
  • The first meeting should include a discussion about the office mission and the benefits of the program to the office and the student.
  • Other conversations or activities should be assisting them with time management, organization and interpersonal skills.

Once student has completed their hours:

  • Submit Time Sheet to your Civic Learning Coordinator via email.
  • Tell us if you would like another student or if you would like a break.
  • Fill out and turn in the Site Supervisor Feedback Form.
  • If you are unable to take on a student please let us know.  We appreciate your help and want to respect your time.

Submissions Accepted

Do you have a great idea, activity or document to help your students work on their requirements? We'd love to hear about it! Contact the Assistant Director of Educational Programs at Thanks!


For more ideas or questions, contact your  Civic Learning Coordinator.

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