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Outlook To Do's

1.are described including setting variable dates

2.created by applying a flag to an email received, or an email sent

3.and compared to Tasks which are a different Outlook item

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To Do’s are part of the Outlook Mail Function

They are reminders

created when a Flag is applied to an email message.

To Do’s are different than tasks in Outlook.

When a Flag is put on a Received or Sent Message, it Creates a To Do,

an item that appears in several places in Outlook, depending on the Views you have set.

You can see the To Do list on the Task Pane,

on the Daily To Do Bar in Mail or Calendar View,

and on the Daily Task List of the Calendar for the week.

Tasks are a separate kind of file item in Outlook

Flag To Do’s are DIFFERENT because

they are an extension of the original email message,

with the Due Date set by the type of flag applied.

Since they are connected to the message,

when you delete the message

you delete the To Do.

Flags applied in a Shared Mailbox Show to all

people who view the mailbox,

which is great if everyone needs to monitor what needs done,

but not useful if the To Do’s are meant for a specific person.

Apply a Quick Click Flag to any message in any Folder

by Clicking the Flag icon that appears right of the message summary in the View Pane.

If you want a timeframe different than the Quick Click Flag, simply Right Click on the Flag Icon and choose a different timetable.

To change the Quick Click Flag from its current setting

you can Right-click the flag beside the message and navigate to the bottom where it says Set Quick Click

or use the drop-down on the Ribbon beside follow-up.

A Dialog box opens,

Use the drop-down to select the preferred Quick Click

and then Click OK to keep the change.

Now when you simply click beside a message, the newly set Quick Click is applied.

To Flag a message before it is sent,

while in the message,

click the Follow-up drop-down arrow and choose a flag.

The flag is for the Sender and shows in the Sender's To Do list. The recipient does not see it.

If you want to have a To Do reminder for message you've already sent,

go to the Sent Items folder and click or right click the flag icon

that appears when you hover to the right of the message in the View pane.

This flag is for the Sender, not the recipient.

Create either a Task or a To Do based on What Works for You

because both tools are useful when they meet your tracking needs.

Now you know what a To Do in Outlook is and how it works.

Answer True or False --- When you delete an email message that has a flag on it, the To Do item is removed from all task lists.

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