A-to-Z Index

University Departments

Departmental Deposits

Departmental deposits can be picked up by a member of our office and JMU police escort daily between 8:30-9:30AM. If your department has a deposit you would like picked up, please send an email to ubo-sign@jmu.edu by 8:00AM of the day you are requesting the pick-up.

Change Fund Request Form

•Change Fund Request Form
This form must be completed and submitted to the University Business Office at least five business days prior to picking up a change fund check. The form must be signed by an individual with signature authority and the check will be made out to that individual.

Delinquent Account Transfer Form

•Delinquent Account Transfer Form
•Delinquent Account Transfer Form Instructions
This form is used by departments to transfer delinquent accounts to the University Business Office. After 90 days, all delinquent accounts are to be transferred to the University Business Office for collection.

Departmental Charges Form

•Departmental Charges Form
This form gathers the information necessary for the University Business Office to collect charges from students on behalf of university departments.

Departmental Ticket Sale Contract

•Departmental Ticket Sale Contract
A completed Ticket Sales Contract must be submitted when tickets are released to the Warren Hall Box Office. Tickets will be sold for two weeks prior to the event during regular business hours. Tickets will be sold until 12 noon on the day of the event.

Deposit Transmittal Form

•JMU Deposit Transmittal form for CASH
•JMU Deposit Transmittal form for CHECKS
•JMU Deposit Transmittal Instructions
This form is required to transmit deposit information and expenditure credit items for Treasurer of Virginia revenue items for input to the Financial Information System.

Financial Procedures Manual

•Financial Procedures Manual
The JMU Financial Procedures Manual is written and published by the Division of Administration and Finance to provide authoritative guidance on the application of financial related procedures and systems for the University Campus.

Invoice

•JMU Invoice
•JMU Invoice Instructions
This form is used by departments to bill customers for goods provided/services rendered. A copy of the invoice is sent to the University Business Office.

Payment Card and E-Commerce Acceptance

•Data Security
•Payment Card Acceptance
•Commerce Manager (E-Commerce Acceptance)
JMU has the ability to accept credit payments for goods and services both on-line and in person. All payment card acceptance must first be approved by the Assistant Vice President for Finance via the University Business Office. Under no circumstance may payment cards be accepted prior to proper authorizations.

Wire/ACH Claim Form

•Wire/ACH Claim Form
•Unclaimed Wire/ACH Funds (Spreadsheet)
•General Wire/ACH Information
This form is used by departments to notify the University Business Office that the department is expecting incoming wires/ACH payments. The University Business Office will use the information in the form to correctly route the funds once they arrive.



Mission

We are committed to quality customer service in order to prepare students to be financially responsible, to provide support and payment options for their families, and to protect the assets of the university with accurate and timely financial procedures.