JobLink-Tips for Supervisors

Create a student job posting on JobLink

The following steps may be performed once you have created a hiring manager account to JobLink to create a Job Posting .

Log into JobLink.
Click on "Postings" (blue heading).
Select "Student".
Click on "+Create New Posting" to the right of your screen (orange button)
A window will pop up. Select "Create from Position Type" (if New), or you can select "Create from Posting" (if the position has been posted before)
- Working Title (the name of the job)
- Organizatioal Unit will be filled in for you
- Applicant Work Flow - Inital Review
- References (only if you wish to receive reference letters form outside sources)
- Online Applications (make sure box "Accepte online applications? is selected
  - If there are any special offline applications instructions please add in the box.
- Click on "Creat New Posting (orange box at the bottom right of the screen)
- State Role Title (Institutional Employment/Federal Work Study)
- Role Code (either 90003 or 90004)
- Position Type = Institutional Employment or Federal Work Study
- Position Status = Part Time
- College/Division (make sure this is correct)
- Department (make sure this is correct)
- Reviewer
- Supervisor
- Name of Student Replacing
- Pay Rate
- Specify Range or Amount
- Is this a grant-funded position?
- Position Summary Informaiton
  - Genreal Information
  - Duties and Responsibilities
  - Qualifications
- Posting Detail Information
  - Posting Date
  - Beginning Review Date
  - Closing Date or Open Until Filled
  - Proposed Starting Date
  - Search Committee Chair
  - Departmental Users with Access to Posting Information
  - Additional Posting Informaiton
- Click "Save"
- Click "Next"
- References
  - Select Number of Minimum and Maximum Requests (if applicable)
- Click "Save"
- Click "Next"
- Supplemental Questions
  - Click "add a question" (button bottom righ of screen) if you wish to include a supplemental question(s)
- Click "Save"
- Click "Next"
- Documents Needed to Apply
  - Select Documents your committee wishes to view for applicant screening (most common = Cover Letter and Resume)
  - If this is a Federal Work Study Position a Finanical Aid Offer Letter is required
- Click "Save"
- Click "Next"
- Search Committee Members
  - Add Existing User or Create New User Account
- Click "Save"
- Click "Next"
- Review your Posting
  - Edit where necessary
- Take Action On Posting (Orange button, top right)
  - Keep Working on this posting (this will save your posting)
  - Submit for Approval (Move to Student Employment Reivew)
  - Cancel Without Posting
- Submit for Approval (Move to Student Employment Review)
  - Take Action window (Pop up)
  - Click "Submit"
- Your Student Job Posting has now been submitted to Student Employment for review/approval

***If you have questions at any point in this process, please call Student Employment at 568-3269. Remember, if something changes after you submit a job, we can change it for you.***

How to "fill" a position on JobLink

The following steps may be performed by the person who originally created the posting or anyone designated as a Departmental User for that position.

For additional information on JobLink, please visit Human Resource's JMU JobLink Page.

Log into JobLink and find the position you wish to fill.
Click on "View". You should see a list of active applicants.
You will need to change the status for each applicant. The most commonly used statuses are: Not Interviewed (you must select a reason), Interviewed- Not Selected for Hire (you must select a reason), and Offer Accepted.

There are two ways to change the applicant's status:
1. Click on the blue "Change Status" link under the status to change. You will need to do this for each applicant.
2. If you have multiple applicants that you want to change to the same status (for example, you did not interview 7 applicants because of their experience), then you can select each of their boxes on the left and click on "CHANGE MULTIPLE APPLICANTS STATUSES", located underneath the list of applicants.
Once all the applicants' statuses have been updated and the hired applicant has the status "Offer Accepted", you can "fill" the position. To do this, click on the "VIEW POSTING SUMMARY>>" at the bottom of the screen. The only active applicants that should be able to see are the students you have hired and should have the status of "Offer Accepted". If there are other active applicants, you will have to change their status in order to proceed to the next step.
Above the Posting Summary there will be a "Posting Status" box with different options to choose from. You will want to select "Fill- No Email" or "Fill- Send Email". If you select the "Send Email" option, every candidate whose status is "Not Interviewed" will receive an email informing them that the position has been filled. If you select "No Email", no email will be sent.

Once you have selected "Fill- No Email" or "Fill- Send Email", hit the "CONTINUE" button.
You will now have to "CONFIRM" that the selection you made in STEP 5 is correct.
Congratulations! The position is now filled.

Now that you have filled the position, you may choose to receive a Post Selection Report (PSR) for that position. The PSR report is a summary of the applicant demographic information and interview status results. PSRs cannot be generated unless the position is "filled".

If you need to reopen a position that you have previously posted on JobLink, then the position must have been changed to a "filled" status. Just go to the left navigation and bar and select "From Previous" under CREATE POSTING. Select the filled position and edit the information to make it current (the dates, for instance). Then just re-submit it to Student Employment. If you need to reopen a position that you have not changed to "filled", you will have to create the position from scratch.

**NOTE** If you receive an error message, then you need to make sure every applicant's status has been properly changed. Repeat Step 3.