Enrollment certification for VA education benefits is not automatic. A student must submit a “Request for Veterans Educational Benefits” form every semester (received via email during registration for the upcoming semester) in order to initiate his/her educational benefits. This form should only be turned in once the upcoming class schedule is finalized.
We strongly recommend that students accomplish this as soon as they have secured classes in order to expedite the processing of educational benefits.
Drop/Withdrawal or Change in Schedule
It is a student’s responsibility to notify the School Certifying Official as soon as possible if he/she drops or withdraws from a class or makes changes to a semester’s schedule after turning in the required JMU Form.
Only required coursework for graduation may be certified to VA. This includes courses for general education, degree, major, declared minors, and preps. Electives may be certified if they are needed to reach 120 credits for graduation (or other graduation credit requirement) after all other required courses are accounted for. Read below for more information on electives and consult the course catalog for major and graduation requirements.
If a student is enrolled in a course that does not appear on his/her “student advisement report” or listed as a required course for his/her catalog year, we must have other written proof in order to certify the course.
Elective courses can only be certified to VA if the declared major requires elective credits to complete degree requirements for graduation. (Example – elective credits may be required to reach 120 credits after all required courses are accounted for or to meet the minimum number of credits at a 4-year school and JMU for transfer students). Please see the graduation requirements for your major and for JMU in the current course catalog.
“Recommended” Courses (not required courses)
VA does not pay for recommended courses unless a student's program allows for electives (see Electives above) Examples include MSSE 101 for Education, and "recommended courses" listed for prep programs like Pre-Med.
All programs – major, minor and preps– must be declared for a course to be certified to VA.
A student with an undeclared major may only have general education courses certified with VA for payment until a major is declared with JMU. A student can only be undeclared with VA for two semesters. After two semesters, VA will not pay until a major is declared.
We are required to report the actual dates a student is enrolled in a course. If a student completing an internship, we need the actual dates of the internship. If a student is participating in a studying abroad program, we need the dates of when classes are in session for the program, excluding travel and orientation days. Please see “Study Abroad” for more information.
A student must attend class the entire semester in order to receive the full GI Bill benefits, according to VA regulations. Nonattendance must be reported to VA and may result in a debt for the student.
VA pays for “F” grades as long as the student attends the entire semester. If a student receive an “F” grade in a class and did not attend the entire semester, we are required to report the last date of attendance and the student may be required to repay educational benefits to VA.
A course that was successfully completed on the first attempt may not be certified to VA. VA will only pay for the repetition of a course only if a student received an “F” in the first attempt or did not meet the minimum grade requirement for the course for the student's declared program. Repeating a course to raise the GPA is not covered by VA. It is the student’s responsibility to know if the repeat is required and provide documentation for proof.
Not achieving the required grade on the second attempt may result in a debt with VA.
Incomplete grades must be completed by the JMU deadline or within one year of receiving the incomplete grade at the latest. After one year, if the incomplete grade is not completed, it will be reported to VA and the student will be required to repay VA for this course. If the course is completed after the one year period, notify the School Certifying Official so VA can restore payment for the completed course.
Independent Study courses
A course that is an Independent Study is classified as "distance learning" (online) with VA.
Audited courses cannot be certified to VA.
Required Prerequisite and Remedial Courses
VA may pay for required prerequisite courses for a declared program. VA may also pay for remedial courses that a student has been placed in through assessment testing.
Online Remedial Courses
Remedial courses that are conducted online cannot be certified to VA. Example – MATH 199e
Credit by Examination
VA will not pay for credit by examination.
Be aware that block courses can impact fulltime/part time status and the payment amount from VA. Contact the School Certifying Official with any questions.
It is the student’s responsibility to ensure his/her account is paid accordingly, based on his/her benefit chapter, to avoid a hold/late fee. If a student receives Post 9/11(Chapter 33), please contact the School Certifying Official to determine what needs to be paid; Room and Board is always paid upfront for Post 9/11 students. If a student receives any other benefit chapter (Chapter 1606, 1607, 30, 35, etc), please have the entire bill covered by the University deadline each semester.
All students who receive the Post 9/11 benefits (Chapter 33) must notify the School Certifying Official as soon as possible if they are receiving any scholarships. There are specific laws that impact Post 9/11 recipients and scholarships. Please read here for more information.
Students must contact the School Certifying Official if they are interested in doing a study abroad program and using their GI Bill benefits. Not all study abroad programs are covered by the GI Bill.
Residency classification for instate and out-of-state tuition is initially assigned by the Office of Admissions for incoming students and then reclassification is done by the University Business Office after a student has been at JMU for one semester. It is the student’s responsibility to know his/her tuition classification.
For Post 9/11 recipients, Post 9/11 only covers up to the instate portion of tuition regardless of classification.
Please contact the School Certifying Official (SCO) with any questions about how summer enrollments work with GI Bill benefits.