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Rentals and Reservations

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UREC Facility Rentals and Reservations

UREC is a state-of-the-art recreation facility located in the heart of JMU's campus and the Shenandoah Valley. With over 278,515 square feet of recreation space, UREC can host a variety of events including, but not limited to team practices, tournaments, after-Prom activities, birthday parties, company and organization retreats, climbing wall group outings, swim practices and meeting spaces.

Making Reservations

Any JMU Department or Student Organization may request to reserve UREC facility space in the Virtual Event Management Software (EMS). Log in with your MyMadison credentials. Faculty and staff have access and anyone can browse for space, but student organizations must first become Nuts & Bolts certified in order to reserve space. All requests for major events must be made at least 14 days prior to event's date. All other requests for facility space must be made 72 hours in advance.

Non-JMU affiliated groups can contact the Senior Assistant Director for Reservations and Events (540-568-8718) to inquire about rentals.

Nuts & Bolts Training

Student organizations wishing to reserve event space must have a certified Nuts & Bolts representative within their org to use the EMS software. Visit the Nuts & Bolts website to view the training and complete the test for certification. Once your representative receives confirmation, they’ll be able to use their eID to log in and reserve space.

Policies & Procedures

Requests are handled on a first come, first serve basis. Student organizations may typically begin requesting UREC space three weeks prior to the start of each semester.

  • Completely fill out the VirtualEMS request.
  • Request will be processed and notification of its status will be sent within three business days (with exception to university closures).
  • Your event may require a meeting with the Senior Assistant Director for Reservations and Events to discuss logistics and event plan. You will be notified if a meeting is required.
  • Cancellations must be made 48 hours prior to the event. Failure to do so will result in the loss of privileges to reserve space in the future.
  • If your request requires space rental fees and/or special staffing, you will be contacted with these details.
  • If fees occur, an invoice will be sent after the event.
  • After you’ve made your reservation, you may also need to submit a JMU Event Approval Form and gather the appropriate signatures for your event. You can find the JMU event approval form online on the EMS website under event forms.

Available Spaces

UREC has a variety of indoor & outdoor recreational spaces, meeting rooms, and other large event spaces. For a complete list of spaces with photos, set-up types, capacities, and fees, please click on the links below.

Questions?

Contact the Senior Assistant Director for Reservations and Events.