Manuals & Guides / Presidents' Meeting Minutes / Team of the Year / Marketing Your Club / Commonly Asked Questions by Sport Club Members
Manuals & Guides
Presidents' Meeting Minutes
If you have any problem accessing these documents please e-mail: karabejp@jmu.edu
Clubs of the Year
2001-02 Triathlon
2002-03 Men’s Volleyball
2003-04 Swim Club
2004-05 Women’s Rugby
2005-06 Gymnastics
2006-07 Field Hockey
2007-08 Men’s Basketball
2008-09 Cross Country & Track
Marketing Your Club
Publicizing your club can be challenging, but rewarding, in terms of enhanced membership, campus support and increased financial gains (dues, admissions and fund raising efforts). Web sites, flyers, table tent blurbs, articles in the Breeze and information tables/displays are all methods of attracting new members and spectators. UREC will house a web page with basic information about your club. You are welcome to create your own web site which can be linked to from the UREC page.
The UREC Marketing & Development Coordinator and/or the Sport Club Coordinator must approve all postings, displays, bulletin boards if you would like to post anything in UREC and/or use the UREC name or logo in any form. Postings on other areas of campus must be approved with a stamp from the University Center Information Desk.
To enhance the success of any promotional effort, it is recommended that each club inform the Sport Club Coordinator and the SCC of any upcoming activities. Seek the Sports Club Council Vice President for assistance with any marketing needs. Click on the links below to learn more about campus-wide marketing opportunities.
Commonly Asked Questions by Sport Club Members
How do I reserve a vehicle?
To reserve a vehicle please send the Sport Club Coordinator the following information via email. Where you are going (city/state), dates and times leaving and returning, how many club particiapnts, how many vehicles and type (van or car), names of all potential drivers and how you will pay (UREC account or club account). Once approved you will receive a confirmation email with procedures related to van usage.
How do I host a tournament?
There are some very important rules that all practicipants should be aware of when they come to JMU to a event or tournament at UREC. It is the clubs executive officers responsibility to make sure that all participants are aware of these rules. For UREC policies and procedures for tournaments and events click here. This form should be sent out to all incoming teams executive officers.
How do I place an advertisement in the Breeze? How much will it cost?
For advertisements to run in the Breezes Monday issue they must be submitted by the previous Thursday by 5:00 p.m. for the Thursday issue, they need to be in by Monday at 5. Digital Files should be submitted in PDF files, formatted so fonts and images are correctly embedded. They support Adobe programs such as InDesign, Photoshop, and Illustrator. Files submitted in other formats may be subject to design fees Note that if the ad is perfectly sized to Breeze specifications then rates are lower.
Below is a short summery of the specifications for an ad in the Breeze. To access a much more complete version of this go to http://www.thebreeze.org/2006/advertising.html and open the Local Rate Card. in PDF format.
The Breeze publishes a newspaper with printable dimensions of six columns wide [11.625” ] by 21” deep. Ads are measured in terms of columns inches expressed in the number of columns wide multiplied by the number of inches deep. One column inch is one column wide [1.833”] by 1 inch deep. Ads are only sold in whole column widths and full inches in depth.
1 column = 1.833”
2 columns = 3.792”
3 columns = 5.75”
4 columns = 7.708”
5 columns = 9.667”
6 columns = 11.625”
Open Rate $7.50/column-inch
Contract rate/year *
90-159 column inches $7.00/column-inch
160-299 column inches $6.50/column-inch
300-474 column inches $6.30/column-inch
475-699 column inches $6.00/column-inch
700-999 column inches $5.70/column-inch
1000+ column inches $5.40/column-inch
*To receive contract rate, advertiser agrees to purchase minimum contracted inches over two semesters. If contract is not fulfilled, advertiser will be billed and is responsible for payment of total contract amount within 30 days of the last publication. Minimum size ad: 2 columns by 4 inches
Color
1 color : $80 2 colors : $160
Full Color: $300
Inserts
Min. # 6,000 Min. size 8.5” x 11”
Max. # 9,500 Max. size 10” x 12”
Price $60/thousand for up to a 12 page insert
What procedure do I follow if somebody gets hurt and needs to fill out an accident report?
If a club member gets seriously injured (ie. fractured bones, concussion, etc.) contact Chris Jones , Coordinator of Sport Clubs and he will help you contact the Aquatics and Safety Coordinator to fill out the proper forms. It is important that these forms are filled out in case of legal ramifications.
What procedure do I follow for matching funds?
Your Available Matching funds dates for Spring 2008
Wednesday February 20th 6:30pm
Wednesday March 19th 6:30pm
To apply for matching funds email Katie Holland. Look on the online forms for Matching Funds template, and community service verification forms to help you prepare for the meeting with Sports Club Executive Council. Meetings are held on Wednesday evenings at UREC in the 2nd Floor Conference room above the MAC gym.
What is our mailing address?
SPORT CLUB COUNCIL (or your club)
James Madison University
University Recreation
MSC 3901
Harrisonburg, VA 22807
What is our attendance policy?
If the SCC rep/President attends every SCC/President meeting for the year, the club receives ten points for attendance. If someone other than the SCC rep/President attends a meeting, the club receives a "sliding scale" of points dependent upon the number of meetings missed. Five points are allocated if a club has a "substitute" at two meetings per year. If there is no representative of the club at a meeting, or if more than two meetings are "substituted for, the club receives no points. If the SCC rep/President knows at the beginning of the semester that they have class conflicts during meeting times, they must delegate a substitute who is responsible for attending each meeting respectively.
What is our disposable item policy?
All money spent with SGA allocations or spent in the name of a sport club becomes the property of JMU. However, once a semester, a club may purchase disposable items, which may be kept by the club members. Disposable items are classified as short-sleeved t-shirts, socks, hats, headbands, etc. which cost up to $10.00. If the item costs more than $10.00, a club may use SGA/fundraising money to cover $10.00 of the expense and the members can pay the remaining costs. Other items may be classified as disposable and may be presented to the Sports Club Council Exec board who will determine if it is a disposable time and a club member may keep the item.
What is our food reimbursement policy?
Sports clubs will no longer be reimbursed for food related expenditures. Due to changes in processing over at accounts payable we have had to reduce the amount of reimbursements allowed and food expenditures were the first to go. Sorry for any inconvenience this causes.
What is Gray Logowares contact information?
Gray Logowares
4761 Highway 33 East Suite A
Greenville, NC 27858
Phone: 252-321-0448
Fax: 252-321-1927
What is a Federal ID number?
A Federal ID is a NINE digit number that every legitimate business has. If the company does not have a Federal ID number, you do not want to do business with them. In order to have a payment go through, the Federal ID number is necessary. The manager of a company will be able to provide this information. For payments to a schools club, use the schools' ID number. |
