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Special Events




If you are involved with organizing a special event at JMU and need assistance or approval from the University Police Department to finalize your event you may contact Sgt. Spart at 540.568.6910 or by sending an email to PD_SpecialEvents@jmu.edu to schedule an appointment.

Certain events REQUIRE a meeting with Public Safety to discuss event specifics and obtain approval signatures. This meeting must take place prior to the 2 week due date for paperwork to be returned to Madison Union Scheduling. The following events require the approval of Public Safety:

  • Cash Handling
  • Dance / Concerts
  • Large Events (attendance of 250 or more)
  • Overnight Events
  • Walk / Runs

Contact Sgt. Debby Spart, Public Safety, for approval signature. You must call 568-6910 to set up an appointment. If Sgt. Spart is not available, email PD_SpecialEvents@jmu.edu or contact Lt. Bob Landes or Maj. Scott Coverstone. Completed and signed paperwork is due to Madison Union Scheduling TWO weeks before the event date

The Treasurer of any Student Organization is required to meet with Public Safety at the beginning of the Academic year or before the Organization’s first event involving money to complete the Cash Handling Form. This form must have the Treasurer’s signature, Public Safety’s signature and it applies to all events where cash is handled.  Set up an appointment with Sgt. Debby Spart by calling 568-6910. If Sgt. Spart is not available, email PD_SpecialEvents@jmu.edu or contact Lt. Bob Landes or Maj. Scott Coverstone. This form must be completed for every event where cash is handled.

The completed and signed Cash Handling Form is due to Madison Union Scheduling TWO weeks before the event date. If other forms are required, i.e. JMU Event Approval Form or Outdoor Event Approval Form, they must be turned in to the appropriate scheduling office TWO weeks before the event date. If the discussion and signature approval on the Cash Handling Form and/or JMU Event Approval Form has not taken place prior to the due date for paperwork, the event will be CANCELLED.

Additional forms

For further Special Events Information

 

ALWAYS REMEMBER

If you observe Suspicious Activity or need to report a Police Emergency CALL 540.568.6911 IMMEDIATELY!