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Clery Trip Documentation


Clery Reportable Trips  

Pursuant to the Clery Act, James Madison University is required to disclose on an annual basis certain reported crime statistics that occur during University sponsored / arranged domestic and international student trips. Community members who are administratively responsible for domestic and international student trips are expected to report student trip information to the University Police for compliance.


Clery Reportable Trips                                              

Not all student trips need be reported. For trips to be reportable, student trips must meet certain requirements. The University must have control over the trip or program accommodation and any related academic space used in conjunction with the trip. Control, as defined by the Clery Act, means that there is a written agreement (no matter how informal) directly between the University and the end provider for use of the space.

In addition, the controlled space must be used in direct support of, or in relation to, the institution’s educational purposes and frequented by students. Some examples of a written agreement include renting hotel rooms, leasing apartments, leasing space in a student housing facility or academic space on another campus and even an e-mail agreement for use of space free of charge. Hostels are not normally reportable unless the written agreement gives the University control over the space within the accommodation.

Why is this information needed?

Information on qualifying student trips is needed by University Police for follow-up with the local law enforcement agency associated with the trip location. University Police will send a request to the trip location local law enforcement agency to determine if any Clery Act qualifying crimes (occurring during the trip time frame and at the University arranged accommodation and/or related academic space) were reported directly to the local law enforcement and thus may not be known to University personnel.

Guidelines for Trips       
  Trip Form Link


Trip Accommodation and/or Academic Space Usage Agreement

Student Trip Accommodation

Length of Student Trip

Clery Act Reportable Student Trip

The University has a written agreement with end provider for trip accommodations and/or academic space for use of the accommodations or space

The same accommodations are used every year or more frequently

1 night or more

Yes

The University has a written agreement with end provider for trip accommodations and/or academic space for use of the accommodations or space 

You don’t anticipate using the same accommodation every year

3 or more nights

Yes 

The University has a written agreement with a third party to arrange trip accommodations and/or academic space for use of the accommodations or space

Same accommodation used every year or more frequently

1 night or more

Yes

University sponsored trip

None

 Day trip

No

Student organized or private trips – no university agreement

 

1 night or more

No

 

Questions?

If you have any questions on whether your trip or program should be reported, please contact the Clery Compliance Officer, Lisa Carickhoff at 540-568-6769 or email at caricklt@jmu.edu.