What is a Campus Security Authority or CSA?
The Clery Act identifies certain categories of students, university employees and contractors as Campus Security Authorities (CSA's) who have federally mandated responsibilities to report crime.

What do you as CSA’s need to report?
Clery reportable crimes that occur in Clery reportable geographical areas.

Campus Security Authority Training

Campus Security Authorities are mandated to receive training. Campus Security Authority Training

                                                                                                                     Campus Security Guide

Why?

Although every institution wants its campus community to report criminal incidents to law enforcement, we know that this doesn’t always happen. Even at institutions with a police department on campus, a student who is the victim of a crime may be more inclined to report it to someone other than the campus police. For this reason, the Clery Act requires all institutions to collect crime reports from a variety of individuals and organizations that Clery considers to be "campus security authorities”. Data is collected from a wide variety of “Campus Security Authorities” to provide the most accurate crime statistics possible.

Campus Security Authorities (CSA's), under the Clery Act, have an obligation to promptly report allegations of Clery Act defined crimes which occurred on campus, on public property bordering campus and in non-campus areas which the University leases or otherwise controls. This information is used to issue a Timely Notice. A Timely Notice is issued in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) by the JMU Police Department. A Timely Notice is posted when a Clery Act crime is reported to the University Police and the crime is considered to be a serious or continuing threat to the campus community.  These crimes must have occurred within those areas of the campus that are specifically defined in the Clery Act (on campus property, non-campus property owned or controlled by the University or public property bordering campus).

JMU is not required by law to issue a timely warning for off-campus crimes; however, incidents occurring off campus will be evaluated on a case-by-case basis to determine if there is a crime that poses an ongoing or serious threat to the community. A community crime alert may be issued if the distribution of a crime alert is warranted so that students, faculty and staff can be made aware crimes that occur in the areas surrounding campus.

Who are Campus Security Authorities?

The law defines four categories of Campus Security Authorities:
University Police

Non-police security staff responsible for monitoring university property, monitoring events, and providing escorts to include contract security and students. 

People/offices designed under our policy as those to whom crimes should be reported: JMU Police Department, Title IX,

“Officials with significant responsibility for students and campus activities”. “Official” is defined as any person who has the authority and duty to take action and respond to particular issues on behalf of the institution.

James Madison University officials/offices with significant responsibility for student and campus activities (include but are not limited to)

Vice Presidents, Associate Vice Presidents, Assistant Vice Presidents, Deans, Directors and Department Heads. Campus Law Enforcement, Contract Event Security, University Program Board (to include student monitors of events) Ombudsperson, Dean of Students, Director of Counseling Cnter (Licensed mental health or pastoral counselors when acting within the scope of their license or certificate are not considered Campus Security Authorities and as such do not have any mandated reporting responsibilities for Clery) Director of Health Center  (Student Health Center Clinicians who only provide care to individual students are not considered Campus Security Authorities and as such do not have any mandated reporting responsibilities for Clery), memebers of SART Teams, Victim Advocates, Multicultural Student Services, Office of Student Accountability and Restorative Practice, Office of Residence Life (to include student resident advisors and hall directors) University Unions, University Recreation (to include team sports and recognized clubs) Community Service Learning, Student Withdrawal, Career and Academic Planning, Staff providing safety escorts on campus, Disability Services, Orientation, Athletic directors, coaches and assistant coaches, Greek Life, Marching Band Director, Human Resources, Military Science “Cadre”, Faculty or staff advisors to student organizations or those that serve as formal or unofficial mentors to students, Office of Equal Opportunity, Title IX Coordinators, Director of Parking and the manager of parking field operations and monitors, Administrators who oversee branch campuses and the Washington Semester Coordinator, Trip Advisors

Student employees are directed to report all non-emergency criminal incidents to their supervisor for submission to the designated Clery coordinator for their area.

Bob Golson  UREC/Team Club Sports      Ben Lundy Parking Services      Anna Lehnen  University Program Board                       

Who is not a CSA?

Positions and functions include, but are not limited to:

  • faculty member without responsibility for student and campus activity beyond the classroom
  • physicians/nurses in student health who only provide care for students
  • clerical or administrative support staff
  • cafeteria staff
  • facilities maintenance staff
  • information technology staff
  • licensed mental health or pastoral counselors when acting within the scope of their license or certificate
  • roles with like functions listed above

A crime is reported to you. What do you do?

First and most importantly Is a violent situation in progress? Is there imminent danger to the victim or others? Is it an emergency or crime in progress? Is medical treatment needed for serious injury?

If so……...    Contact JMU POLICE Immediately at 540-568-6911 if it is occurring on campus.

If it has occurred off campus contact Emergency Communication Center (ECC) at 911 to be directed to the appropriate agency.

If it is not an emergency, the CSA should ask the individual reporting the crime if they would like to report the incident to the JMU Police or the police in the jurisdiction the crime occurred. If they do, then the CSA should help coordinate reporting. If they do not want to contact police, the CSA should explain that they are a federally mandated crime reporter and are required to submit a crime report for statistical purposes and that the crime report can be submitted without identifying the crime reporting party and/or victim if the reporting party would like to remain anonymous. If a crime reporting party requests anonymity, this request must be honored to the extent permitted by law. However, in areas of sexual violence anonymity cannot be promised. Once this report is submitted, the University will conduct an initial assessment, a threat assessment, and take any immediate action that may be necessary to protect the health and safety of individuals and the University community. The University will make reasonable efforts to protect the privacy and respect the wishes of reporters, in accordance with applicable state and federal law, while balancing the need to gather information to assess the report and to take steps to eliminate prohibited conduct, prevent its recurrence, and remedy its effects.  Depending on the nature and severity of the conduct reported, the University may be required to share all known information, including names, with law enforcemen. Victims of sexual assault, domestic violence, dating violence and stalking must be provided written explanations by the University of their rights and options so they can access resources and support. This information is available in the JMU Notice of Complainants Rights. To report a Clery Act qualifying crime reported to them, CSA's should access and submit a CSA Crime Report form.

If the CSA has firsthand knowledge confirmation that the reporting party already filed a police report with JMU Police, then the CSA is can complete and submit a CSA Crime Report Form indicating this on the Crime Report Form. However, if the reporting party says they will file a police report with JMU Police, but the CSA has no firsthand knowledge/confirmation that a police report was filed, then the CSA must complete and submit a Crime Report Form. When in doubt, a report form should be completed and submitted.

Student employees are directed to report all non-emergency criminal incidents to their  supervisor for submission to the designated Clery coordinator for their area.

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