ORDERING NEW COPIER
Also see Copier Frequently Asked Questions.
IT Requirement: Copiers containing an internal hard drive must have an encryption/overwrite security feature included on the machine. This is to prevent confidential information from potentially leaving the university. Please ask your copier representative if the machine being ordered includes this feature and for cost information if you need to order it with your machine.
For a list of copiers and prices on the current state contract, go to the Virginia Information Technologies Agency (VITA) website. Search Keyword: Copier.
Click on the contract number for the supplier (i.e. Virginia Business Systems, Xerox, etc.). This will give you the contract information and Supplier’s Pricing Page. The Supplier’s Pricing Page is the link you want. (Note: Ignore the Contract Abstract link and all other links). Once you click on the Supplier’s Pricing Page, you will be able to view the copiers with their pricing as well as available options.
The outright purchase of copiers is discouraged. Copiers may be leased for 12 to 60 months. After you have selected the appropriate copier and any optional accessories, complete a paper requisition with the new copier information. If you need an existing copier picked up, include the model number and serial number of the copier being replaced.
NOTE: Copier orders should not to be entered into eVA by anyone other than the Procurement Services Department. Procurement will place the order on the University’s Credit Card and send you a copy of the purchase order via campus mail.
It takes approximately 1 to 2 months for a new copier to arrive.
COPIER CONTACT INFORMATION
It is important to have a sales representative speak with you about copiers that are available on contract. We have specific contact information as shown below:
Virginia Business Systems - Paul Hedrick
804-513-6284 – cell
Cobb Technologies - Tom Cavanaugh
Xerox Copiers - Donna Hughs
Ricoh - Jesse Warf
Contact Procurement Services for the pickup of an existing copier. Be sure to have available prior to contacting Procurement Services the copier model number, serial number, and approximate date for pickup. Do not schedule pickup of the old copier until the new copier is in place. Procurement will issue a copier pick-up request and send you a copy via campus mail.
Please contact Procurement Services with questions concerning copier leases at 568-3131. For questions concerning copier payments, please contact Jane Swope at firstname.lastname@example.org or 8-3790.