Vehicle Purchase Information

It is recommended that you purchase new vehicles early in the fiscal year.    There have been many problems with delivery due to circumstances beyond the control of JMU or the vendors.     The primary problem has been that the manufacturers have changed the production schedules.

Contact Donnie Sites in the Facilities Management Transportation Department at extension 7064 to obtain instructions.

The department purchasing a vehicle must include enough money in the requisition for the following:

• Maintenance manuals; these manuals will be delivered to the JMU Garage for their use
• Delivery charges
• Tags
• Virginia State Inspection

Additional Resources concerning use of vehicles:

• DPS Vehicle Contracts
• VDOT Truck Contracts
• JMU policy on Use of State Vehicles
• Personal Vehicle Mileage Rates
• JMU Financial Procedures Manual on Transportation Section 4215.330
• Vehicle Comparisons through autosite.com

Used Vehicles

A used vehicle is one which has been previously owned and used.     Demonstration or factory rebuilt vehicles marketed through distribution outlets are not considered used.

JMU may purchase used vehicles within our delegated purchasing authority.     There are contracts for used trucks and vans.     However, the availability of used vehicles constantly changes so it is necessary to contact the contract vendor to determine if a vehicle which suits your needs is available.

A written determination that there is only one source practicably available for the vehicle and a written statement from a person who is technically knowledgeable of the vehicle being purchased verifying the condition of the vehicle, its future usefulness, and that the purchase is in the best interests of the Commonwealth must also accompany the requisition.

Contact Ron Edwards if you have any questions concerning vehicles.