Checkout (End of the year)
There are two methods of checking out of a residence hall room. The first is to meet with an RA after having removed all of belongings from the room. At this time the RA will conduct a preliminary inspection to determine the condition of the room and note any damages, trash or cleaning concerns. Residents are expected to schedule, in advance, a time for the RA to assess their room and to check them out of the hall. Additional inspections will occur after checkout. The second method of checking out of a residence hall room is the Express Check-out method. Express Check-out is only available at the end of the academic year. Express Check-Out is a quick way to check out of the hall; however, there are a several steps. Students will need to make sure that the room is clean and that none of their belongings are left in the room. They then put their keys in the completed express check-out envelope and drop it in the slot in the hall office door. If a resident chooses to use the Express Check-Out option, he/she waives all right to appeal any charges found in the room upon staff inspections.
Failure to go through a scheduled checkout or use the Express Checkout process will result in a $50 fine. When checking out, a residence hall staff member will use the resident’s Room Condition Form to note missing or damaged furniture; damage to floors, walls, doors, ceilings, electrical fixtures, windows and locks; and any other maintenance or custodial services required to return the room to its original condition. A second inspection conducted by ORL Business Operations staff will occur after student departure. Additional charges may be assessed at that time.
If warranted, the student will receive a bill in the summer for damages noted on the Room Condition Form or found during a subsequent inspection. All room occupants will be held financially accountable for the condition of their private room. Unless specific individuals accept financial responsibility for damages, missing furniture or dirty conditions, each resident of the room/suite will be billed for an equal portion of the damage or cleaning assessment.
All rooms must be neat at checkout time. Rooms must be swept and/or vacuumed. There will be a bill assessed per person for any room that requires excessive cleaning or trash removal. Residents are responsible for cleaning and removing trash from their room and surrounding hallways and stairwells.
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