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Online Room Selection for Returning Students

If you have signed a housing contract, you have a space on campus next year! Students with signed housing contracts for the 2016-2017 academic year have the chance to pick a bedspace through Online Room Selection in March 2016. There will be processes for keeping your current room (if eligible), selecting an apartment, a full Bluestone or Village suite, a room with a roommate or a single room, or an individual bedspace.

New for 2016-2017!

  • Room retention! Students that currently live in any of next year’s upperclass buildings can keep their room for next year! This means that if you live in the Apartments on Grace, Ashby, Chandler, Converse, Maple, Oak, Shenandoah B section, Wampler, White, or Willow, you can come back to your same room next year! For current residents in Frederikson who want to live in the Village next year, you can request to move to White.
    • This option is available for students in double rooms. Some double rooms may not be retained by current residents because of housing occupancy needs. This includes double rooms with private baths. 
    • Bedrooms in the Apartments on Grace must be filled, so this means you must have a roommate if you want to return to your same room in the apartments. 
    • You must have notified the Office of Residence Life by 5 pm, March 1 by completing the Housing Interest Form
  • Supersized singles! The Office of Residence Life will offer a limited number of supersized singles in Chandler, Maple, Oak, and Willow Halls! These are double occupancy rooms that will be designated for individual residents who are interested in living alone.  Students living in these rooms will be charged an additional third of a room rent on their fall and spring bills. 
    • Using the 2015-2016 room rent of $2324 as an example, a student in a supersized single would be charged a total of $3092 each semester. Room rent is determined by the Board of Visitors and will be announced in April 2016.
    • Update as of January 20, 2016: All supersized single rooms are no longer available. All of the supersized singles have been allocated to students who have already made requests. Students still interested in a supersized single should still complete Online Room Selection, then submit an Online Room Change Form before they go home for the summer. 

Online Room Selection FAQ



Important Dates

  • January 21: Online Housing System opens up for roommate searching
  • February 17: Students with new Housing Accommodation Requests must submit completed paperwork to the Office of Disability Services by 5 pm in order for approved accommodation to be considered for Online Room Selection.
  • February 29: Lottery numbers sent to all students who signed a housing contract by February 26.
  • March 1: Students wanting to stay in their current room for next year (room retention) requesting room retention complete the Housing Interest form by 5 pm.  Students will be emailed the link to this form.
  • March 11: Last day to sign a housing contract and be eligible to get a lottery number.
  • March 14: Honors students interested in living in Shenandoah B section or Apartments on Grace must notify the Office of Residence Life by 5 pm.
  • March 16- April 1: Online Room Selection

Available Spaces

Where can I live next year?

Returning students can select from any available bedspaces in the buildings highlighted in purple below. 

2016-2017 Upperclass Residence Halls

What kinds of rooms are available?

Over 97% of rooms available are double rooms, so you will most likely have a roommate next year. However, due to increased demand for single rooms, the Office of Residence Life is pleased to offer supersized singles in Chandler, Maple, Oak, and Willow Halls!  These are double occupancy rooms that will be designated for individual residents who are interested in living alone. Students living in these rooms will be charged an additional third of a room rent on their fall and spring bills. At this time, supersized single rooms are no longer available. All of the supersized singles have been allocated to students who have already made requests. Students still interested in a supersized single should still complete Online Room Selection after April 18, then submit an Online Room Change Form before they go home for the summer. 

There are less than 12 single occupancy rooms available for returning students. The majority of these single rooms are in Chandler Hall, as well as Ashby and Shenandoah Halls. These rooms are typically assigned to students with approved housing accommodations through the Office of Disability Services.

There are 4 triple rooms available in Wampler Hall. These rooms are designed for three residents, so they are slightly larger than typical double rooms.  Two of these rooms are for men, and two are for women. These rooms will be made available during the FILL A ROOM process, March 29-30.

In the Bluestone and Village areas, approximately one third of the rooms will be set aside for students who want to live in suites with their friends. The other two thirds will be available for students who have preferred roommates and students who will be picking individual bedspaces.  

As you begin thinking about where you want to live next year, download the JMU Res Life app from the App Store for Apple products or Google Play for Android products to see virtual tours of the residence halls. You'll also be able to view a 3D interactive tour of the space, information about the residence hall, a layout diagram of the room, and basic furniture dimensions. The app also includes a map feature that allows users to locate all residence halls and significant campus landmarks.

I like where I live now. Can I stay in my room for next year?

Residents currently living in Ashby, the Apartments on Grace, Chandler, Converse, Maple, Oak, Shenandoah B section, Wampler, White, or Willow can return to their same room next year if the following conditions are met:

  • The student officially notifies the Office of Residence Life by completing the Housing Interest form by 5 pm, March 1. Students will be emailed the link to this form.
  • The space being requested is in a double occupancy room. You may make such a request with or without a roommate except at the Apartments on Grace.
    • Some double rooms may not be retained by current residents because of housing occupancy needs. This includes double bedrooms with private bathrooms. 
 

If a new roommate is being pulled in by the current resident for next year, the new roommate must have a valid 2016-2017 Housing Contract. Both the current occupant of the space and the new roommate must notify the Office of Residence Life of their desire to live together.

If both current residents want to remain in their room for the upcoming year but not as roommates, the first current resident who requests the room through the Housing Interest form will be entitled to the room. 

For current students living in Frederikson Hall who want to return to the Village, the Office of Residence Life will give them the opportunity to be assigned to a space in White Hall.  Just complete the Housing Interest form.

Apartments on Grace

What types of apartments are available during Online Room Selection?

There are 1-bedroom double occupancy units for 2 residents and 2-bedroom double occupancy unit 4 residents.  

How do I select a unit in the Apartments on Grace?

Students interested in living in the Apartments on Grace next year must be a part of a roommate group that is the same size as the apartment they are interested in.  For example, if you and two friends want to live in 2-bedroom double occupancy unit designed for 4 residents, you will need to find another person to add to your roommate group. 

The Apartments on Grace are an extremely popular option for our returning students.  Unfortunately there is more interest in this building than available spaces.  This means that not all students who want to live in an apartment will be able to select one during Online Room Selection.

Do apartment residents need to have a meal plan?

Yes, all residents of residential housing, including the new Apartments on Grace, must select a meal plan.  Students who select an apartment for next year will be able to pick any meal plan (residential or commuter) offered by Card Services.

Does it cost more to live in the apartments than in a residence hall?

Yes, students living in the Apartments on Grace St will be billed an additional $500 each semester in addition to the standard room rent.  The Board of Visitors will set the 2016-2017 room rent in late April.

I’ve never seen the Apartments on Grace? Can I get a look at the building?

If you are interested in seeing what makes the Apartments on Grace such a great living option, current members of their Community Activities Board will be offering building tours on March 1 and March 2 at 8 pm for interested students. 

More apartment FAQs are available here.

Lottery Numbers

All students with housing contracts will be assigned a lottery number. All lottery numbers are associated with a time to log into the Online Housing System. On February 29, a lottery number schedule that will tell you when you can log into Online Room Selection will be posted. If you want to receive a lottery number and go through Online Room Selection, you must sign a housing contract by Friday, March 11. 

The lottery number schedule can be found here.

How will my lottery number be assigned to me? 

Lottery numbers are assigned based on the date and time a student signed the housing contract. 

I have a friend (or a group of friends) that I want to live with. Whose lottery number should we use to pick a room or suite?

The general rule is the lower the lottery number, the earlier you can log into Online Room Selection. So, if you are living with someone, it makes sense that the person with the lower lottery number logs in to select a room for next year.   

I can’t log into the Online Housing System at the time meant for my lottery number. Can someone else pick a bedspace for me?

If you are in a roommate group with someone else (or multiple people), anyone in that group can assign all group members to bedspaces.  However, their log in time is based on their lottery number. It is suggested that the group member with the lowest lottery number be in charge of completing Online Room Selection for all group members. Lottery numbers and log in times are non-transferable.  

If you are unable to access the internet during your assigned time, you can submit a Proxy Form and the Office of Residence Life can pick a space on your behalf.  Forms are available from the Office of Residence Life in Huffman C101 and must be submitted no less than 24 hours before your appointment time. 

I missed my appointment time! Can I still go through Online Room Selection?

You can log into Online Room Selection beginning at your appointment time. You can continue logging into the system until you have chosen a bedspace or the system closes.

Picking Where to Live for Next Year

Online Room Selection is made up of different processes. These are the different parts of Online Room Selection. Students can only complete one process. 

  • Room Retention days, Wednesday, March 16- Friday, March 18: Current students that are currently living in the Apartments on Grace, Ashby, Chandler, Converse, Dogwood, Shenandoah B section, Wampler, and White can return to their same room next year if they have a signed housing contract and complete the Housing Interest form. This also applies to current students living in Frederikson Hall who want to return to the Village in White Hall.
  • Honors day, Tuesday, March 22: Only students accepted into the Honors community can pick during this process. Students must be pre-authorized to take part in this process to select a space on the B side of Shenandoah Hall or designated units on the 2nd and 3rd floors of Apartments on Grace.
  • Fill an Apartment days, Wednesday, March 23 – Thursday, March 24: Students can select a 1-bedroom or 2-bedroom double occupancy unit for 2 or 4 residents. The Online Housing System will not allow you to complete the selection process if you do not have the same number of members in your roommate group as beds in the apartment.
    • Wednesday, March 23 is the selection day for 2-bedroom double occupancy units for 4 residents.  One student will pick the apartment for all students. 
    • Thursday, March 24 is the selection day for 1-bedroom double occupancy units for 2 residents.  One student will pick the apartment for both students. 
  • Fill a Suite day, Friday, March 25: Students can select a 2-bedroom Bluestone suite or 3-bedroom double Village suite for 4 or 6 residents. One student will select for a group of students. The Online Housing System will not allow you to complete the selection process if you do not have the same number of members in your roommate group as beds in the suite.
  • Fill a Room days, Tuesday, March 29 – Wednesday, March 30: Students can select a single, double, and triple rooms. One student will select for a group of students for double or triple rooms. The Online Housing System will not allow you to complete the selection process if you do not have the same number of members in your roommate group as beds in the room.
    • This is also when single rooms will be available for individual students.  There are less than a dozen single occupancy rooms available during Online Room Selection. 
  • Fill a Space days, Thursday, March 31 – Friday, April 1: Students can select a bedspace in any upperclass residence hall. SINGLE ROOMS WILL NOT BE AVAILABLE DURING THIS TIME.  THEY ARE A PART OF THE EARLIER FILL A ROOM PROCESS. 
 

From Tuesday, March 22 - Friday, March 25 and Tuesday, March 26 – Friday, April 1, the Online Housing System will available from 9 am – noon and 1 pm – 5 pm each business day. The system is not available for room selection during the weekend, but it can be accessed for meal plan selection and roommate searching.

Picking Who to Live with for Next Year

Only students with housing contracts can go through Online Room Selection. If you want to live with someone and they don’t have a housing contract, they will need to apply for a contract through the Online Housing System. Students must have a signed housing contract by March 11 in order to be eligible for Online Room Selection.

The Online Housing System is now open for students to begin searching and selecting apartmentmates/roommates/suitemates. You will need to create a group before you can search for apartmentmates/roommates/suitemates. 

There are two ways you can search for people:

  1. You can search for people who have similar answers to the Lifestyle Questions by selecting Browse Matching from the Roommate Group Management page.  This will bring up roommates who answered similarly to you.  The higher the percentage, the closer your answers were on the Lifestyle Questions.  If someone chose to fill out a personal description, that information will also be shown when you view their profile. 
  1. You can search for people based on what they have written in their profiles.  Enter a word that you’d like to be in other profiles, and the Online Housing System will return all students with that word.  You can then read whole profiles and see how similar others’ answers are to yours on the Lifestyle Questions. 
 

If you find someone you think could be a good fit for you as an apartmentmate/roommate/suitemate, you can send them a message through the Online Housing System that will be sent to their JMU email.  If you determine that you want to live together, you will need to be in a Roommate Group with them, and any other people you want to pick an apartment/room/suite with.

I already know whom I want to live with. How do we make sure that we pick an apartment/room/suite together?

One of you will have to create a Roommate Group within the Online Housing System. This will make them the group leader. When someone creates a Roommate Group, they come up with a group name and password that should be shared with all apartmentmates/roommates/suitemates.   

Once the group leader has shared the group name and password with all apartmentmates/roommates/suitemates, those people need to log into the Online Housing System to join the group. Interested apartmentmates/roommates/suitemates must join the group with the group name and password in order to be placed in an apartment/room/suite together when someone from the group picks an apartment/room/suite. 

What can the leader of a Roommate Group do?

The leader is the person responsible for creating the group name and password, as well as sharing it with desired apartmentmates/roommates/suitemates. The leader of the Roommate Group can also:

  • message a potential apartmentmate/roommate/suitemate. All messages are sent to a student’s JMU email.
  • delete member(s) from the group.  When someone is deleted from the group, they will receive an email saying that they are no longer in the group.
  • delete the whole group, which means that the former members will not be able to select an apartment/room/suite together and the group will no longer exist.
  • select an apartment/room/suite on behalf of the whole group - the Group Leader should do this only if they have the lowest lottery number of all the group members
  • The Group Leader also is sent an email when someone new joins their group. 
 

What can a member of Roommate Group do?

A member is anyone who has joined a Roommate Group by entering the group name and password. A group member can:

  • message any other group members. All messages are sent to a student’s JMU email.
  • delete themselves from the group.
  • select an apartment/room/suite on behalf of the whole group - the group member with the lowest lottery number of all the members should do the room/suite selection.
 

Can only the Roommate Group leader pick an apartment/room/suite?

No. Any member of the Roommate Group can assign a space to everyone in the group. It is suggested that the group member with the lowest lottery number be in charge of completing Online Room Selection for all group members.

You cannot be in more than one Roommate Group, and you cannot create a new Roommate Group if you are already in one. You will have to leave your original Roommate Group in order to join or create a new Roommate Group.

Special Groups

If you belong to one of the following groups, you should NOT go through Online Room Selection:

  • Participating in Study Abroad for Fall 2016
  • Hired as an RA for 2016-2017
  • Living in an on-campus fraternity or sorority house for 2016-2017
 

I have an air-conditioning accommodation on file with the Office of Disability Services. Do I have to do anything different for Online Room Selection? 

No, you will use the lottery number you have been assigned, or the lowest lottery number of the group you are in, to select a room. The following buildings are available during Online Room Selection and have air-conditioning: the Apartments on Grace, Ashby, Converse, Maple, Oak, Shenandoah, Wampler, and Willow. 

Because such a large number of upperclass spaces have air-conditioning, we are confident that you will be able to select an appropriate space during Online Room Selection. It is your responsibility to select a space in an air-conditioned building. Please be aware that if you select a room in the Chandler or White Hall, air-conditioning is not available and students cannot bring their own A/C units.

I have a housing accommodation on file with the Office of Disability Services.  Do I have to do anything different for Online Room Selection? 

If you have a housing accommodation for a specific type of housing (not including air-conditioning), you will be contacted by the Office of Residence Life by the end of February with information about selecting a room for next year. 

I have been accepted as part of the Honors community. Do I need to go through Online Room Selection?

Yes, you will select a room online on Tuesday, March 22.  You must be an accepted member of the Honors program AND complete the Honors Housing Interest form in the Online Housing System by Monday, March 14 at 5pm.  You will need to indicate if you want to live in a double room in B section of Shenandoah Hall or on the 2nd or 3rd floor of the Apartments on Grace.

In order to live in the Honors designated apartments, you must fulfill the following conditions:

  • You must fill the entire apartment with 2 or 4 occupants. 
  • At least 50% of the occupants must be a member of the Honors program. This means that in a 1 bedroom apartment, one occupant must be in the Honors program, and in a 2 bedroom apartment, at least 2 occupants must be in the Honors program.