Congratulations on your new ORL position!
Completing your Employment Paperwork
Complete your employment paperwork by printing off each document listed below. These forms must be printed and filled out with BLUE or BLACK ink ONLY! All forms must be handwritten and not typed. All employment paperwork must be turned into the ORL Community Development Office, Huffman Hall C101. Our office hours are Monday through Friday, 8:00 AM to 5:00 PM (closed from noon to 1:00 for lunch). NOTE: If you are being hired starting in August, please turn in your paperwork during room selection/sign up.
Are you currently a citizen or a permanent resident?
If yes, please continue reading below.
If no, please contact International Student Services at 540-568-6119 or by email at firstname.lastname@example.org to complete your hiring paperwork. The student will also need to contact the Payroll office at 540.568.8034 to complete the payroll forms.
Have you worked for JMU within the last 6 months (does not include Dining Services or the Bookstore)?
If yes, and no personal information has changed, then you will only need to complete a position description. If it has been 6 months or longer, you will need to complete new tax and direct deposit forms. If there has been a lapse in service of 12 months or longer, a new I9 form will also need to be completed.
You may contact Rosie McArthur with any questions or comments.
Forms to Be Completed
FEDERAL TAX FORM W-4
A sheet of guidelines is provided to assist with the completion of the federal income tax withholding form (W-4). If you have questions about claiming withholding allowances, you may want to ask a parent or guardian for advice. The JMU Payroll Services website has links to federal tax agency websites which contain helpful information. When completing the form, be sure to use your permanent address, sign and date each form, and turn in only the bottom portion of the form.
STATE TAX FORM VA-4
A sheet of guidelines is provided to assist with the completion of the state income tax withholding form (VA-4). If you have questions about claiming withholding allowances, you may want to ask a parent or guardian for advice. The JMU Payroll Services website has links to state tax agency websites which contain helpful information. When completing the forms, be sure to use your permanent address, sign and date each form, and turn in only the bottom portion of the form.
(This form must be completed in front of an ORL department representative.)
Complete section 1. Use your permanent address and don't forget your signature and the date. If you make a mistake you will need to draw a single line through the error and initial and date it. Review the lists of acceptable documents needed to complete section 2 of this form. You will need to provide either one document from list A or one from list B and one from list C. These must be the original documents, copies will not be accepted.
EMPLOYEE DIRECT DEPOSIT AUTHORIZATION
Direct deposit is a condition of employment with James Madison University -your semimonthly pay will automatically be deposited to your bank account. Complete Account No. 1 on the Authorization form by filling in your bank name and account type (checking or savings). You may also opt to deposit fixed amounts of your pay to other accounts by completing Account No. 2, 3, and 4. Fill in your name, signature, date, and social security number near the bottom of the form. For each account listed, attach a pre-printed document from your financial institution that indicates the account number, the account holder's name, and the name of the financial institution -this can be a voided check, or a pre-printed deposit slip. If your account information should change at any point during your employment (i.e. you open a new account or want your pay to be deposited to a different account), a new Direct Deposit Authorization must be submitted to Payroll immediately. Failure to keep your account information current could result in a significant delay in receiving your pay!
NOTE: If you need to change accounts it is best to keep the old account open until you are sure that your paycheck has started being deposited into the new account. There are some exceptions for emergencies such as closing accounts due to fraudulent acts.
EMPLOYEE INFORMATION FORM
Complete the form with your personal information. Remember to sign and date at the bottom of the form.
Print your name, sign, & date the back of this form. This form is a requirement of Student Employment and describes some of the duties you will perform.
GA CONTRACT (only for graduate assistants)
SOCIAL SECURITY CARD
If you are a new employee to JMU, or if it has been longer than 6 months since your employment with JMU, please make arrangements to have your Social Security Card with you when you turn in your paperwork. If you do not have a social security card or need to replace a lost card, you must contact the Social Security Office to obtain one at (800)772-1213. A copy of your Social Security Card can be presented ONLY if you are not using it as a form of identification for the I-9 Form. If you are using it as a form of identification for the I-9 Form, you must have the original card, no copies will be accepted. There are no exceptions.