MasterCard Charge Cards

Small Purchase Charge Card and Corporate Travel Card

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MasterCard Small Purchase Card

The MasterCard Small Purchase Charge Card (SPCC) offers departments an alternate payment method when making small purchases. This method gives departments the opportunity to purchase goods and services, costing $4,999 or less without preparing a Departmental Purchase Order. MasterCard is the charge card vendor for the Commonwealth of Virginia. Travelers may purchase air and rail tickets using the SPCC through the Internet if the Vendor has a secure web site. The Web Site is secure if the address windows starts with https://. The maximum amount of the charge cannot exceed $4,999. Please reference the Financial Procedures Manual for the established procedures in order to use the card.

MasterCard Reconciliation Process

Master Card Small Purchase Charge Card Form

To access the form enter your e-mail user ID and password. For application processing insert the following information in the required form fields:

• Name
• Social Security Number
• Date of Birth (month, day & year)
• Billing Address
• Home Address (if different from Billing)
• Home Telephone Number
• JMU Telephone Number
• Department Name and your MSC
• Org Number (Budget Number)
• Transaction Limit   (not to exceed $4,999)
• Monthly Limit         (not to exceed $25,000)
• Rush Delivery. (Indicate "yes" or "no")
• Click on the "next" button located at the bottom of the page
• Print a hard copy of the screen information
• Please read the "Agreement Section" of the application before signing.
• Applicant must sign and date in the "Employee's Signature" field.
• Applicant's supervisor must sign and date in the "Departmental Authorized Signature" field.
• Mail or deliver the original signed copy of the application to:
  Accounts Payable Office
  MSC 5712
  
• The original credit card is mailed to the Accounts Payable Office and the cardholder will be notified by telephone of its arrival. The release process will take 10—15 minutes. A photo ID and a document showing your social security number will be required at this time. All renewal cards are mailed directly to the cardholder and should be received approximately two weeks prior to the expiration date stamped on the card. If the renewal card is not received please notify the Accounts Payable Office immediately.

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MasterCard Corporate Travel

The MasterCard Corporate Travel Card gives travelers a means of funding expenses incurred while conducting official University business. Wherever possible, the traveler should charge travel expenses directly to the travel charge card. The University issues travel charge cards to individuals who travel overnight at least twice per year. Charge cards have no annual fee and the University incurs no financial liability through use of the cards. Employees who decline the use of a travel charge card may not receive a travel advance loan to cover travel expenses. University employees, who travel overnight at least twice per year, may request an MasterCard Travel Charge Card.

MasterCard Corporate Travel Card Form

To access the form enter your e-mail user ID and password. For application, please print off and fill in the following information:

• Name
• Social Security Number
• Street Address
• Home Telephone Number
• Work (JMU) Telephone Number
• Email address
• Date of Birth (month, day & year)
• Card holder & supervisor need to sign
• If a credit limit over $5,000 is needed, a memo explaining why the higher limit is needed must be attached to application.
• Fixed Cash Limit is ALWAYS set at zero.
• Retail limit will be set at zero unless a memo is attached to application explaining why a higher limit is needed
• Forward completed application and any memos to Jennifer Dellinger or Tanya Shifflett in the Accounts Payable office, MSC 5712.