Deaf & Hard of Hearing Documentation Guidelines
In determining eligibility for accommodations under Section 504
of the Rehabilitation Act of 1973 and the American's With
Disabilities Act (ADA) the student must demonstrate that a
qualified professional has established a formal diagnosis of a
disability. However, the diagnosis alone is not enough to establish
eligibility for accommodations under the ADA. There must also be
evidence of a "substantial limitation" in a major life activity,
such as walking, seeing, hearing, breathing, etc. These guidelines
are provided to help the evaluating professional document his/her
findings in a manner that meets requirements of the ADA and
supports the request for accommodations.
The following guidelines are
provided to assist Disability Services in
collaborating with each student to determine appropriate
accommodations. Documentation serves as a foundation that
legitimizes a student's request for appropriate
Documentation should be
provided by appropriate professionals qualified to provide the
diagnosis and treatment of hearing disorders and may include
physicians such as; otorhinolaryngologists and otologists.
Audiologists may also provide current audiograms and related
information. The diagnostician should be an impartial individual
who is not a family member of the student.
A clear statement of deafness or hearing loss, with a current
audiogram that reflects the current impact the deafness or hearing
loss has on the student's functioning, (the age of acceptable
documentation is dependent upon the disabling condition, the
current status of the student and the student's request for
Diagnostic Criteria Used:
A summary of assessment procedures and evaluation instruments used
to make the diagnosis and a narrative summary of evaluation
results, if appropriate.
Substantial Limitation Statement:
A statement of the functional impacts or limitations of the
hearing loss on learning or other major life activity and the
degree to which it impacts the individual in the learning context
for which accommodations are being requested.
Medical information relating to the student's needs, the status of
the individual's hearing (static or changing) and its impact on the
demands of the academic program.
A statement regarding the use of hearing aids, the use of, or
recommended need for, assistive listening devices, accommodations
or auxiliary aids as appropriate for the individual.
Recommendations from professionals with a history of working with
the individual provide valuable information for the review
process. The recommendations will be included in the
evaluation of requests for accommodation and/or auxiliary
aids. Where such recommendations are congruent with the
programs, services, and benefits offered by JMU, they will be given
deference. When recommendations go beyond services and
benefits that can be provided by the university they may be used to
suggest potential referrals to local area services providers
outside of the university.
Further assessment by an appropriate professional may be required
if co-existing learning disabilities or other disabling conditions
If, after reading these
guidelines, you have any questions, please contact Disability Services at:
(540) 568-6705 Voice/TDD
(540) 568-7099 Fax
TT relay service: (800) 828-1120