Educational Records Policies
James Madison University maintains the following education records as defined by the Family Educational Rights and Privacy Act (FERPA):
Record Type |
Office Location |
Custodian |
Address |
Academic (transcripts) |
Registrar |
Registrar |
Warren Hall |
Disciplinary |
Judicial Affairs |
Director |
Frederikson Hall |
Financial Aid & Scholarships |
Financial Aid |
Director |
Warren Hall |
Student Financial Accounts |
Student Accounts |
Manager |
Warren Hall |
Placement records |
Career & Academic Planning |
Director |
Wilson Hall |
The Graduate School |
Graduate Programs |
Associate Vice President |
Grace St. House |
Police Records |
Public Safety |
Chief |
Anthony Seeger |
J30-101 Procedures for Inspection and Review
A student who has not waived his/her rights to his/her records and wants to inspect and review his/her education records may do so by submitting a written request to the official responsible for the specific record desired. The responsible official must respond within 45 days of the request by sending the student a copy of the requested record or arranging an appointment for the student to review the requested record.
Copies of education records or record entries, with certain exceptions, may be obtained by the student. The university reserves the right to deny a copy of an education record for which a financial hold exists or a transcript of an original source document which exists elsewhere.
J30-102 Procedures for Challenging the Contents of an Education Record
A student may challenge the contents of an education record that he/she considers to be inaccurate, misleading or otherwise in violation of his/her privacy rights. A student may initiate a challenge by submitting a written request to the custodian of the particular record in question. The custodian shall attempt to resolve the problem through informal discussions. If a challenge to a record is not satisfactorily resolved by this procedure, the student will be informed of his/her right to a formal hearing of the procedures to be followed concerning such a hearing and its composition.
