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Developing a Program

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Short-term processing dates and deadlines for SUMMER 2015


May to August

Individual meeting with OIP –and–

Proposal Submission


Faculty who are proposing programs for the first time and those who have not led programs in the last two years meet with Felix Wang.


Directors will be asked to submit a short proposal detailing program logistics. 


August 1

Promotional Data Request form


Flyers and web sites are prepared by the OIP:  location, focus and program description on flyer; tentative dates, courses, and costs to be posted on OIP website.


September 19

Draft of Budget Projection (1)



Academic Description form


Directors will be asked to submit a basic budget to begin establishing program costs before the Study Abroad Fair.


Course approvals are due to OIP with departmental signatures.

Syllabi are required to be sent electronically.



Fall Directors’ Meeting

OIP staff review procedures with all faculty directors, followed by lunch and advisory discussion with the Directors, International Accounting, and Study Abroad Team.   


September 24

Study Abroad Fair

Major “kick-off “ event for recruiting


November 1

Student Application Deadline

Standard OIP application form must be received by OIP, JMAC6, Suite 22, by 5 p.m.


November 6-19

Director Review Phase

Enrollment Coordinator will schedule appointments with directors to review applications and select students for admission.


November 25

Notification of Admissions

Students are emailed admissions instructions and charged $500 non-refundable deposits. 


December 1


Draft of Budget Projection (2)


Tentative program fee will be posted after draft budget is approved.  Confirmation of department/college funding should be attached (email/memo from chair/dean).


December 5

Intent Form and Deposit Deadline

Once notified of admission, students are billed $500 deposit online and should return signed intent to participate form to reserve their space in the program.


January 7

Freshmen Notification

Freshman are emailed admissions instructions and charged $500 non-refundable deposits.


February 15

Travel Authorizations Issued

OIP issues travel authorizations for all program directors.

Official start and end dates established and distributed to students.


February (tba)

General Study Abroad Orientation

Mandatory meeting for all students.  Handbooks and other materials distributed.


March 1

Application Phase Ends

No applications will be processed after March 3.


March 13

Final Deposits Due (students)

Applications received after November 1 will be processed for admission until March 3. Enrollment Coordinator will coordinate application review.  The term “rolling basis” is not to be broadcast to students so as to encourage timely applications. 


March 16 -20

Program confirmation period

Directors confirm of costs for activities and proposed itinerary for prepayment and, in conjunction with the OIP, make budget changes, determine faculty salary amounts, etc.  Meetings with International Accounting staff will be scheduled.


March 23


Final Budget Projection



Program Contact Info



Signed budgets routed through OIP, Provost, and AVP for Finance for approvals.  Budget changes after March 22 are handled by International Accounting.


OIP will be collecting the most up-to-date information regarding director contact details, accommodations, airport pick up procedures, etc.